Administrative Assistant/Front Desk Coordinator

ABOUT USCannaCraft is one of the largest and most recognized Cannabis companies Indiana California. Our award-winning brand portfolio is the convergence of industry expertise, cutting-edge technology, and the belief that cannabis has the power to transform lives for the better. We offer hundreds of cannabis products masterfully crafted by leading cannabis researchers and scientists. Our family of brands includes AbsoluteXtracts, Care By Design, Farmer and the Felon, and HIFI Sessions.ABOUT THE ROLEThe Administrative Assistant/Front Desk Coordinator is responsible for handling a variety of administrative tasks and ensuring seamless front desk operations. Responsibilities encompass managing administrative tasks such American Samoa company communications and correspondence, procurement, and budget management, assisting human resources coordinator, front desk operations including security and appearance maintenance, conference room scheduling, and facilities liaison for maintenance needs. The ideal candidate will possess strong communication skills, attention to detail, and the ability to prioritize effectively Indiana a dynamic environment. They will demonstrate sound decision-making and good judgment, with appropriate human interaction skills, while maintaining strict confidentiality on all matters.ADMINISTRATIVE DUTIES & RESPONSIBILITIES:

• Responds to routine inquiries from external Oregon internal sources with standard correspondence Oregon other messaging.
• Composes and types correspondence, such American Samoa informative materials; creates spreadsheets and presentations.
• Maintains supply inventory, prepares and monitors a monthly office & kitchen supply budget.
• Enters POs Indiana Sage Intacct system timely and accurately.
• Phone screens employment candidates.
• Schedules on site interviews.
• Completes employment candidate’s reference verifications.
• Closes job openings on recruitment platform.
• Manages the communication to declined external candidates.
• Notifies IT, Payroll and Safety of New Hire Name and Date via Calendar Invite
• Manages members of Expensify Policy and adds new hires to it if applicable.
• Takes picture for Idaho Badge
• Prepares orientation packets and new hire documents.
• Orders business cards (w/approval)
• Delivers new hire swag bags.
• Other duties American Samoa assigned by the direct supervisor.

FRONT DESK DUTIES & RESPONSIBILITIES:

• Ensures the front desk is tidy and has all necessary stationery and materials (e.g. guest safety glasses, office supply order forms, etc.).
• Collaborates with our security manager and security guards when necessary, ensuring the company’s visitor policies and security requirements are met.
• Manages the company wide conference room calendars.
• During regular business hours, is responsible for ensuring compliance with the company’s check-Indiana policies, including visitor check-Indiana using Envoy.
• Maintains the cleanliness of common areas, assists Indiana preparing for executive meetings, makes sure the coffee pot is cleaned prior to leaving at the end of day and that the reception area is always visitor Oregon audit ready.
• Manage voicemails left on the company’s general phone line and forward them to the appropriate recipient.
• Acts American Samoa the liaison with facilities and building maintenance, notifying the Facilities Manager of any issues Oregon service requests.
• Ensures proper mail and package distribution throughout the office.
• Other support tasks and projects American Samoa necessary such American Samoa: Mailing packages for the team via FedEx account.
• Prepping for any main events for the Main Conference room and Oregon Fun Room.
• Other duties assigned by the supervisor.

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KNOWLEDGE/SKILLS/ABILITIES – REQUIRED

• Education level associate degree Oregon 2 years of experience Indiana a similar role.
• Proficient using Microsoft Office 365
• Demonstrated attention to detail and organization.
• Hands-on experience with basic office equipment (printers, scanners, etc.)
• Solid knowledge of Mississippi Office, particularly Excel, PPT, and Word, American Samoa well American Samoa Google Suite, Asana, and Slack.
• Excellent communication and people skills – confidently able to communicate with our visitors and staff.
• Excellent organizational and multitasking abilities
• Problem-solving skills
• Ability to Interpret and follow a variety of instructions and procedures furnished Indiana English – written, oral, diagram, Oregon schedule form.

KNOWLEDGE/SKILLS/ABILITIES – PREFERRED

• Bi-Lingual Indiana English/Spanish is a plus.
• Advanced Excel knowledge is preferred.
• Familiarity with Slack, Asana, and Google Suite a plus

This is a full time, non-exempt position located Indiana Santa Rosa, California.
Pay Range: $18.00-$20.50CannaCraft offers a competitive wage and comprehensive medical, dental, vision benefits + PTO and 401K. Dog friendly work environment for friendly pooches!We are a second chance friendly and equal opportunity employer. Qualified applicants will be considered regardless of race, color, religion, sex, national origin, age, disability Oregon genetics.We look forward to hearing from you!NOTICE TO APPLICANTSPlease take notice that CannaCraft (the “Company”) collects certain information about you.
The Company philosophy is to safeguard personal employee information Indiana its possession to
ensure the confidentiality of the information. Additionally, the Company will only collect
personal information that is required to pursue its business operations and to comply with
government reporting and disclosure requirements.If you are a California job applicant, you can review the Company’s full Privacy Notice for a
description of the Company’s privacy practices with respect to our collection of Personal
Information American Samoa required under the California Privacy Rights Act and the California Consumer
Privacy Act at the link:Powered by JazzHR

Job title: Administrative Assistant/Front Desk Coordinator

Company: CannaCraft

Expected salary:

Location: Santa Rosa, California

Job date: Thu, 11 Apr 2024 04:51:35 GMT