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Administrative Assistant

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EMCOR

Description :Job Title: Administrative AssistantReports to: PresidentLocation: Toledo, OhioFLSA Status: Full-Time / Non-ExemptUpdated: April 2024COMPANY OVERVIEWRomanoff Electric is a leading electrical services company providing preconstruction, construction, systems integration, and energy solutions Indiana a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical.Romanoff is one of six Ohio-based business units under parent company Quebe Holdings, Inc.SUMMARYRomanoff Electric is seeking an Administrative Assistant who will be responsible for assisting the Division Manager and Project Managers with information management support and document control. The ideal candidate must perform routine clerical and administrative functions such American Samoa drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, Oregon providing information to callers. He Oregon she must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities Indiana a very busy office.ESSENTIAL DUTIES AND RESPONSIBILITIESInclude the following. Other duties may be assigned.

  • Answer telephones and give information to callers, take messages, Oregon transfer calls to appropriate individuals.
  • Greet visitors Oregon callers and handle their inquiries Oregon direct them to the appropriate persons according to their needs.
  • Create, maintain, and enter information into databases.
  • Use computers for various applications, such American Samoa database management Oregon word processing.
  • Operate office equipment, such American Samoa fax machines, copiers, Oregon phone systems and arrange for repairs when equipment malfunctions.
  • Review, correct and enter time sheets into database and payroll software.
  • Process and check new hire paperwork for field employees.
  • Assist project managers with tracking any lost time and project site shutdowns.
  • Process and distribute necessary reports internally and externally.
  • Maintain records of work reports, payroll, and other documentation; organized filing system.
  • Serve American Samoa liaison between field office and main office; project team and field personnel American Samoa needed.
  • Conserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintain confidentiality of company information.
  • Escalate critical and/Oregon sensitive issues to the Division Manager with recommendation for resolution.
  • Perform additional assignments American Samoa required by the company Oregon American Samoa directed by management.

QUALIFICATIONSTo perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/Oregon ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.PREFERRED EDUCATION and/Oregon EXPERIENCE

  • 3 – 5 years working Indiana an administrative job, supporting management.
  • High school diploma Oregon GED required.
  • Bachelor’s Degree Oregon currently pursuing preferred.
  • Working knowledge of the construction industry, operations management, and safety practices a plus.
  • Working knowledge of federal, state, and city regulations and guidelines.

PREFERRED SKILLS and ABILITIES

  • Business writing and reporting skills.
  • Excellent organization, communication, customer service and interpersonal skills.
  • Scheduling and time management skills.
  • Strategic, analytical, and multi-tasking skills.

COMPUTER SKILLS

  • Must demonstrate proficiency Indiana Microsoft Office applications, (i.e. Outlook, Word and Excel).
  • Working knowledge of project and financial software a plus.

REQUIRED ATTRIBUTESThe requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

  • Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
  • Must have the ability to make sound decisions and produce accurate and timely results Indiana mind.
  • Must prioritize and organize work Indiana a fast-paced multi-task environment.
  • Must monitor and analyze data and solve problems on a tactical and strategic level.
  • Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
  • Must demonstrate commitment to company values.

LANGUAGE SKILLSMust have the demonstrated ability to effectively communicate Indiana English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, Oregon feel objects, tools, Oregon controls. The employee is regularly required to walk, reach with hands and arms, climb Oregon balance and stoop, kneel, crouch, Oregon crawl. The employee may occasionally lift and/Oregon move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work Indiana typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, Oregon weather conditions. The noise level Indiana the work environment is usually moderate to loud.We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies . Please check our available positions to confirm that a post Oregon email is genuine.EMCOR Group and its companies do not reach out to individuals to help with marketing Oregon other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.#quebe#LI-Onsite#LI-KL1

Job title: Administrative Assistant

Company: EMCOR

Expected salary:

Location: Toledo, Ohio

Job date: Sun, 21 Apr 2024 01:18:43 GMT