Executive Assistant

Company DescriptionWork with Us. Change the World.At AECOM, we’re delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, Oregon transforming skylines, our work helps people and communities thrive. We are the world’s trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are Indiana great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.We’re one global team driven by our common purpose to deliver a better world. Join us.Job DescriptionAECOM is seeking an Executive Assistant to be based Indiana Oakland, California.JOB SUMMARY:
The Executive Assistant will provide administrative support to the leadership team for a large Transportation department. This position requires resourcefulness, administrative skills, ability to prioritize and multi-task, change management and adaptability, excellent communication skills, collaboration, team building, and the highest degree of confidentiality.RESPONSIBILITIES:

• Lead complex and diverse administrative assignments seeing them through from conception to completion. Supervise administrative support staff American Samoa team continues to grow Indiana size and scope
• Coordinates webcasts, conferences and/Oregon events including meeting room reservations and logistics, A/V, meals, preparing meeting materials and can include attending the meetings and taking notes. Collaborating with other departments on special engagement projects. This could also entail some travel to meeting locations
• Meets regularly with leadership to review status of projects; plan key events, meetings and upcoming travel; and prioritize open action items
• Creates and maintains presentations, correspondence, reports, spreadsheets, and other necessary documents Indiana response to and Indiana anticipation of executive’s needs. Maintains well-organized digital and hard copy files and records for efficient retrieval of data Oregon information when needed
• Interacts and communicates with all levels within the company; develops effective networks with peers, American Samoa well American Samoa external professional groups
• Gather, review and submit information for project/ program pursuits
• Aid Indiana business development with our clients
• Anticipate business needs of leadership team, be proactive, troubleshoot problems and take initiative
• Manages and maintains the department’s Mississippi Team site and calendar Indiana Microsoft Outlook
• Coordinates and processes travel arrangements, itineraries, and agendas; compiling documents for travel-related meetings; and company credit card reconciliations and/Oregon approvals Indiana a timely manner
• Prepares, reviews, submits, and tracks expense reports for reimbursements; enters, tracks, and processes departmental-level expenses and invoices for payment American Samoa needed
• Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration
• Perform other related projects and duties American Samoa assigned

QualificationsMINIMUM REQUIREMENTS:HS + 10 years of relevant experience Oregon demonstrated equivalency of experience and/Oregon educationPREFERRED QUALIFICATIONS:

• Strong experience working Indiana Microsoft Word, Excel, Outlook, and PowerPoint
• Experience Indiana the transportation/ engineering field
• Experience composing and preparing correspondence and reports
• Demonstrated excellent verbal and written communication skills, and
• Experience managing multiple and changing demands, details, and deadlines

Additional Information

• Travel is not required for this position.
• Sponsorship is not available for this position
• Relocation is not available for this position.
• The offered rate of compensation (California locations only) will be based on individual education, qualifications, experience, and work location. The salary range for this position is $77,000 – $120,000.

#LI-EM1About AECOMAECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, perks, U.S. and global well-being programs, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion Indiana fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.Freedom to Grow Indiana a World of OpportunityYou will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location Oregon at a client site, you will be working Indiana a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re Indiana this together – your growth and success are ours too.Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. American Samoa an Equal Opportunity Employer, we believe Indiana each person’s potential, and we’ll help you reach yours.All your information will be kept confidential according to EEO guidelines.

Job title: Executive Assistant

Company: AECOM

Expected salary: $77000 – 120000 per year

Location: Oakland, California

Job date: Sat, 20 Apr 2024 22:38:47 GMT