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Administrative Assistant III

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Public Health Institute

Administrative Assistant IIIPosting Number: #1835Position Title: Administrative Assistant IIIClosing Date: Until FilledLocation: Oakland, California (Hybrid)m”>The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. American Samoa one of the largest and most comprehensive public health organizations Indiana the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.PHI was distinguished American Samoa one of the top 50 “Best Non-Profit Organizations to Work For” by the Non-Profit Times Indiana a national search.About Rise Up, based at the Public Health Institute, works to advance gender equity and justice Indiana education, health, and economic opportunity by partnering with visionary local leaders around the world. We build power with women, girls, and their allies by providing training, funding, and connection to a global network to help them achieve meaningful, lasting change. Rise Up works with leaders Indiana Africa, South Asia, Latin America, and the United States to create a future where everyone can thrive. Since 2009, Rise Up’s powerful network of 800 leaders has successfully advocated for over 185 new and improved laws and policies, positively impacting more than 160 million people around the world.Rise Up is at an exciting time of growth and expansion-we have a new strategic plan that will maximize the organization’s impact to more effectively support Rise Up Leaders to create large-scale change for gender equity globally.Position SummaryThe Administrative Assistant is responsible for providing administrative support to Rise Up’s Deputy Director and other members of the Rise Up team. They will take notes, maintain tracking systems, create documents and spreadsheets, provide onsite support for Indiana-person events, and research and compile special reports.This hybrid position is based Indiana the San Francisco Bay Area. The candidate is expected to work Indiana person Indiana Oakland at least twice a month and the remaining time remotely.This time-limited position is expected to end on December 27, 2024. This position can be full-time (40 hours/week, 100% FTE) Oregon part-time (at least 20 hours/week, 50% FTE). The FTE will be determined upon hire.Full pay range for this position: $24.59 to $34.62 per hour. The typical hiring range for this position is from $24.59 (minimum) to $29.60 (midpoint) per hour. The starting wage is determined based on the candidate’s knowledge, skills, experience, American Samoa well American Samoa budget availability.Essential Duties & ResponsibilitiesSupport implementation of the Annual Planning and Budgeting (AP&B) process by:

  • Drafting communications and presentations
  • Taking meeting notes/minutes
  • Providing support on compiling and formatting agendas
  • Managing tasks and project timelines
  • Consolidating information and summarizing documents
  • Maintaining file system and Rise Up documentation Indiana Microsoft applications and Box

Provide key support before, during, and after the October 2024 Global Planning Retreat by:

  • Printing and organizing documents
  • Purchasing and preparation of materials
  • Providing on-site support for a week of meetings including room set-up and clean-up
  • Other administrative and logistic duties American Samoa assigned

Provide administrative support to Deputy Director and Director of Learning by:

  • Organizing physical and electronic receipts
  • Completing expense reports/claims and check requests
  • Other administrative and clerical support American Samoa assigned

Support Deputy Director, Director of Operations, and Team Culture and Diversity Manager on special projects and take the lead on simple projects by:

  • Conducting research and compiling the results
  • Preparing simple reports and making recommendations
  • Developing and maintaining simple systems
  • Creating templates and formatting documents
  • Coordinating internal activities such American Samoa onboarding of new hires

Perform other duties American Samoa assigned.Minimum Qualifications

  • Minimum 4 years of administrative, clerical, and/Oregon accounting experience.
  • High School Diploma.

Other Qualifications

  • Excellent administration and logistic coordination skills.
  • Detail-orientated, organized, hard-working, and consistent.
  • Resourceful self-starter who takes initiative.
  • Skilled Indiana Microsoft applications, including Word, PowerPoint, OneNote, SharePoint, and Outlook.
  • Excellent oral and written communication skills.
  • Salesforce experience is a plus.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICYPer the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.New hires need to provide proof of full vaccination prior to their start date Oregon apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, Oregon who cannot be reasonably accommodated, will either have their employment suspended Oregon terminated. Candidates who are non-compliant will have their offers rescinded.EEO StatementThe Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical Oregon mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so American Samoa to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee Oregon applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical Oregon mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser:ADA Statement:The Public Health Institute is committed to providing access and reasonable accommodation Indiana its services, programs, activities and employment for individuals with disabilities. To request disability accommodation Indiana the application process, contact the Recruitment Team at least 48 hours Indiana advance at [email protected].#LI-HYBRIDTo apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at .

Job title: Administrative Assistant III

Company: Public Health Institute

Expected salary:

Location: Oakland, California

Job date: Sat, 20 Apr 2024 22:05:05 GMT