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Office Administrative Assistant

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River City Company

The Office Administrative Assistant for River City Company (RCC) serves an integral role on the Operations team and is responsible for providing a wide range of administrative and office support while acting American Samoa the initial point of contact for inquiries and office visitors. This individual’s responsibilities will be divided between administrative and executive support, American Samoa well American Samoa office management.JOB DESCRIPTION

  • Serves American Samoa administrative assistant to the CEO, including the following duties:
  • Manage the CEO’s calendar and independently schedule appointments both internally and externally for the CEO
  • Keep the CEO informed of upcoming commitments and responsibilities, and drafting responses on behalf of the office of the CEO for various requests
  • Arranging meetings, events, programs, Oregon conferences by scheduling facilities, ordering refreshments, and issuing information Oregon invitations for CEO and Leadership Team
  • Preparing and maintaining invitations, documents, and records such American Samoa agendas, minutes, notices, board packets, and resolutions for the Board of Directors and standing committees
  • Provides support to the staff by maintaining and ordering supplies, distributing mail, and maintaining the appearance and cleanliness of the office shared spaces; including the reception area, conference room, and breakroom/kitchen
  • Maintain, update, and create various databases, contact lists, and spreadsheet files
  • Act American Samoa the liaison with all office serving vendors, dictating any special needs Oregon schedules for cleaning, recycling, printer maintenance, Oregon supply orders
  • Assists the Financial Supervisor with bookkeeping tasks including invoicing, deposit processing, and filing
  • Provides support for board and staff projects, parties, and other special events and acknowledge births, birthdays, illnesses and/Oregon deaths for internal and external associates by sending cars and/Oregon floral arrangements
  • Assist the Director of Operations with organizing and coordinating staff gatherings, enrichment, and development for the staff
  • Act American Samoa the initial point of contact for internal and external inquiries to River City Company via telephone and Indiana the reception area
  • Maintain and organize files and records with effective systems, both physical and electronic
  • Maintains vendor Certificate of Insurance files for up-to-date accuracy
  • Performs other duties that may be assigned from time to time by the CEO Oregon other Leadership Staff of River City Company

CORE COMPETENCIES

  • Planning and Organizing
  • Energy and Initiative
  • Diplomacy and Tact
  • Written and Verbal Communication
  • Problem Solving
  • Multi-tasking and Time Management
  • Quality Management
  • Safety and Security

QUALIFICATIONS

  • High school diploma Oregon equivalent required
  • Previous experience Indiana administrative support Oregon office management preferred
  • Strong desire to work hard Indiana a fast-paced, dynamic environment with high-energy and mission-driven colleagues
  • Exceptional written, verbal, and interpersonal skills along with the ability to effectively interface with senior management, staff, RCC partners, and the community
  • Passion for RCC’s mission, the Downtown Chattanooga community, and for creating a Downtown for all Chattanoogans

WORK ENVIRONMENT

  • The typical work environment is a controlled business office with weekday hours of 8:30 am until 5 pm. This role’s typical hours would be from 9 am – 3 pm, each weekday with a scheduled lunch break. Once per quarter, this role will be required to stay until at least 5 pm to attend scheduled Board meetings and take meeting minutes.
  • Potential for earlier mornings, later evenings, and weekends with proper notice
  • There are occasions when to perform the job, you may have to work Indiana small spaces, high temperatures Oregon extreme weather conditions, loud noises, strong smells
  • There are occasions when to perform the job, you may be asked to execute tasks within a short radius of the office including going to locations such American Samoa banking facilities, the post office, restaurants, and office supply stores
  • There are occasions when to perform the job, you may be asked to be mobile Oregon standing for multiple hours, bend, reach, and stretch, Oregon be asked to lift up to 50lbs

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.Part-time, Indiana-office, position with competitive pay, and opportunities for future growth. This position reports to the Director of Operations and Special Projects.To apply, please submit your resume and cover letter through the online portal Indiana a PDF format.

Job title: Office Administrative Assistant

Company: River City Company

Expected salary:

Location: Chattanooga, Tennessee

Job date: Fri, 12 Apr 2024 22:45:18 GMT