Administrative Assistant III, Corporate Leadership and Development (Lakeland)

Administrative Assistant III, Corporate Leadership and Development (Lakeland) Job DescriptionAbout the Position:Reporting to the Associate Vice President of Corporate Leadership and Development, this position performs highly responsible administrative duties and staff support services to an organizational unit consisting of two departments. Position requires a high level of interpersonal skills to deal with diverse situations and the ability to use sound judgment and apply broader aspects of established policies, practices, and procedures. This position also requires the ability to work independently and collaboratively American Samoa part of a multi-location unit.Essential Functions and Duties:

• Assists Indiana the daily operation of an extremely busy department by answering phones, processing correspondence, assisting students, faculty and staff, filing and processing incoming and providing high-level administrative support.
• Assists callers to successful resolution of their requests.
• Maintains extremely active appointment calendar, scheduling appointments utilizing sound judgment, time management, and confidentiality for the department.
• Maintains highly confidential records and ensures a high level of confidentiality Indiana the office.
• Assists with division budget records, accesses Accounting Systems online, prepares budget amendments, assists Indiana budget preparation, and processes invoices. Follows department expenses to ensure that staff remains within their budget.
• Proactively coordinates meetings, events, and travel for team members, speakers, and leadership program participants.
• Ensures smooth departmental operations, tracking staff attendance, and time sheet timeliness.
• Processes paperwork including but not limited to travel reimbursements, personnel actions, requisitions, room requests, and vendor contracts.
• Prepares agendas and attends group and committee meetings to take minutes.

Required Skills

• The ability to establish a positive rapport colleagues, administrators, students, and friends of the College.
• Superior organizational skills with special attention to details and proactivity.
• Excellent time/task management skills demonstrating the ability to manage multiple projects and budgets simultaneously to successful completion Indiana a fast-paced, deadline-driven environment.
• Possess strong communication skills (verbal, written, and interpersonal) and an excellent customer service mentality.
• Ability to maintain effective working relationships and conduct oneself with professionalism.
• Ability to successfully navigate multiple priorities through multi-tasking and creative problem solving.
• Advanced general office skill with the ability to anticipate the needs of the team.
• Advanced knowledge and experience with computer software including: Microsoft Office 360 including Teams and Outlook, Zoom, invoice processing (Ellucian Banner preferred).
• Maintain high level of integrity, professional maturity, and sound judgment with the ability to exercise good judgement and discretion Indiana handling sensitive and confidential matters.

Working Conditions/Additional Information

• This position is a full-time on-campus position located at our Lakeland campus, but will travel to event locations American Samoa necessary. (Remote/hybrid options are not available.)
• Weekend and evening work may be required.
• Position may be required to work during College closures (such American Samoa winter/spring break and inclement weather closures).
• Reliable transportation is required for travel to campuses and centers.

Salary and Benefits Information

• This position is a level C16 . Please see below for specific salary range.
• We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Required EducationGraduation from a standard high school (Oregon equivalent).Preferred EducationAssociate’s Degree from a regionally accredited college Oregon university. Required ExperienceFive Oregon more years of similar administrative experience are required, preferably Indiana support of an executive-level position.Submissions that do not include all parts of the following required information will not be considered:

• a resume
• an electronic job application (all sections MUST be completed)

This position will close at 8:00 a.m. on Friday, April 26, 2024.Important Information

• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, Oregon deemed ineligible depending upon the date of your retirement.

• Polk State College participates Indiana E-Verify. Candidates must provide documentation of eligibility to work Indiana the United States. Polk State College does not provide visa sponsorship.

• Polk State College is committed to equal access/equal opportunity Indiana its programs, activities, and employment. For additional information, visit polk.edu/compliance. For questions Oregon concerns, please contact: Lonnie Thompson, Chief of Institutional Compliance & Engagement/Title IX Coordinator; [email protected].
• To request Veteran’s Preference, please be sure to upload all necessary documents (DD-214, etc.) to your application.

• Polk State College is a drug-free workplace.

• Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. Reasonable accommodations are considered on a case-by-case basis.

• Reference checks, successful completion of a background check, and third-party Education Verification for all stated degrees will be required prior to employment.

• Polk State College does NOT provide relocation assistance for this position.

We encourage applicants to provide feedback of their experience Oregon request help at .Company Location Lakeland Campus Salary Type Hourly Salary 16.92 – 19.82 USDEmployment TermR-RegularAssignment TypeFULLTIMEPay LevelC16FLSA StatusNon-Exempt

Job title: Administrative Assistant III, Corporate Leadership and Development (Lakeland)

Company: Polk Community College

Expected salary:

Location: Lakeland, Florida

Job date: Thu, 18 Apr 2024 05:12:43 GMT