Executive Administrative Assistant

You have reached the maximum number of jobs you can save. To save a new job, please remove one before.Executive Administrative Assistant NewLocationShreveport, LouisianaJob typeSalary$ 15 – $ 24 / HourCategoryOffice, Clerical & Administrative – Administrative AssistantEXECUTIVE ADMINISTRATIVE ASSISTANTOutstanding opportunity! Adecco is hiring immediately for a leading healthcare provider Indiana Shreveport, Louisiana. Your professional and organizational skills will keep your executives and the organization on track. You’ll join a team supporting a busy executive suite with a demanding schedule.WHAT’S THE JOB?Using your 3+ years of prior experience supporting C-Level Executives and your positive and professional attitude, you’ll manage complex calendaring, international travel, expense reporting, meeting scheduling, and coordinating off-site activities. Your ability to manage confidential information, apply excellent attention to detail, and work with a sense of urgency will make an important difference. You’ll “own” your executive’s calendar and be responsible for many other administrative needs and ad-hoc projects. * Performs duties for administrative and management staff, including correspondence, minutes and reports, and proofreading typed material.

• Handles confidential matters concerning clinic policies and practices. Handles a variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public.
• Receives and assists visitors and telephone callers.
• Assists CEO and CFO with special projects (e.g. coordinating special events Oregon programs, physician onboarding and orientation, physician retirements, etc.).
• Assists Human Resources with certain clerical tasks.

• Maintain Calendar for meetings. Contact participants by memo to attend meetings with a follow-up phone call reminder. Order food for meetings, prepare meeting room, and request equipment (projector, laptop) American Samoa required.
• Attends monthly Board of Directors meetings, semi-annual staff meetings, and other committee meetings American Samoa assigned. Records minutes of meetings. Prepares PowerPoint presentations. Assists with the preparation of materials, agendas, handouts, etc.
• Maintains governance documents and files including those related to committees, quality assurance, strategic planning, bylaws, personnel, compensation, finance, and other files related to legal matters. Prepares summary for management and board.
• Prepares “Welcome to the Community” letters for CEO to sign.
• Maintain and update digital monitors.
• Prepares on-call calendars for Internal Medicine, Orthopedics and Surgery.
• Maintains Committee listings.
• Prepares correspondence and memos to physicians and employees.
• Maintains physician/provider listings.
• Prepares and sends out W-9 forms American Samoa requested and maintains yearly files.
• Scanning American Samoa required.
• Sends out Business Associate Agreements, maintains a current log, and notifies Compliance/Information Security Officer.
• Prepares annual bank signature card forms.
• Prepares monthly MRI reports.
• Maintains all clinic and patient confidentiality.

Performs other duties American Samoa assigned by the managerWHAT’S IT TAKE TO SUCCEED? * Ability to work independently Indiana a fast-paced environment with professionalism and tact

• Excellent communication and interpersonal skills and the ability to collaborate effectively with others
• Strong leadership skills
• Positive, “can-do” attitude, willing to help your team and peers
• Ability to prioritize effectively and take ownership of responsibilities
• Strong attention to detail demonstrating accuracy and thoroughness of work
• Flexibility to accommodate an ever-changing, global environment with strong analytical skills to find solutions

Qualifications * Associate’s degree Indiana business administration Oregon equivalent experience. Bachelor’s degree preferred.

• Minimum of three years of administrative assistance experience including one year with a health care organization preferred. Typing ability of 80 wpm is preferred.
• Knowledge of organization policies, procedures, and systems.
• Knowledge of health care administration practices.
• Knowledge of computer systems, programs and applications (Word, Excel, Power Point and Publisher).
• Knowledge of grammar, spelling, and punctuation to type from draft copy, review and edit reports, and correspondence.

WHAT’S Indiana IT FOR YOU?
Pay depending on experience and qualifications $15 – $24 per hour
Holiday Pay and Health Benefits and 401K
Exposure to lots of differing functional areasPay Details: $15.00 to $24.00 per hourEqual Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacyThe Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/Oregon security clearance requirements.More InformationReference number US_EN_99_023801_2245907×Fill out the fields below to applyExecutive Administrative AssistantShreveport , Louisiana –First name* First name is requiredLast name* Last name is requiredPhone* Phone is requiredI have read and agree with the and Terms and Conditions is requiredBy Checking this box, I give my express written consent for Adecco(including its vendors and affiliates) to contact Maine using texting tools and/Oregon an automatic telephone dialing system. I understand that I may withdraw my consent at any time.Email* Email is requiredZip code* Zip code is requiredPlease enter one piece of work experience, including both job title and job duties Job Title* JobTitle is requiredJob Duties* JobDuties is requiredRecaptcha validation failed.

• The Company participates Indiana E-Verify; all employees will complete a Form I-9, Employment Eligibility Verification.
• Equal Opportunity Employer/Veterans/Disabled
• This company will consider qualified applicants with arrest and conviction records.

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Job title: Executive Administrative Assistant

Company: Adecco

Expected salary: $15 – 24 per hour

Location: Shreveport, Louisiana

Job date: Wed, 10 Apr 2024 22:45:23 GMT