Administrative Assistant, Broadway House Women’s Shelter

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City. CAMBA serves more than 65,000 individuals and families each year, citywide, including almost 13,000 youth. Our 180+ programs Indiana over 100 locations improve the lives of a diverse cross section of New Yorkers. From homelessness prevention Indiana Staten Island to supportive housing Indiana the Bronx; from employment training Indiana Manhattan to after school programs and college access Indiana Brooklyn; from family shelter and support Indiana Queens to increasing affordable housing across the city, CAMBA provides holistic services to help struggling New Yorkers stabilize their lives and become self-sufficient.CAMBA operates 6 single adult shelters and 6 family shelters and one drop Indiana center. Each shelter offers clients a supportive, structured therapeutic, safe, and drug-free facility. Homeless (often mentally-ill and substance-abusing) men and women are provided with comprehensive services to stabilize their condition Indiana order to successfully transition into to permanent and/Oregon supported housing.The Broadway House Women’s Shelter Indiana Bushwick serves 200 women, approximately 100 of whom are mentally ill and chemically addictedPosition: Administrative AssistantReports To: Asst. Program Manager Oregon Program ManagerLocation: 1245 Broadway, Brooklyn, New York 11221What The Administrative Assistant Does:

• Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
• Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.).
• Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
• Copy, collate and file correspondence and various documents weekly.
• Organize and maintain filing system(s).
• Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
• Record, type and distribute minutes of meetings.
• Enter data into automated management information system
• Ensure all agency forms, staff directory, and profiles are updated weekly.
• Ensure that fax and copy machines are Indiana working condition.
• Monitor, troubleshoot, and track all office equipment maintenance issues.
• Schedule all office equipment repairs and servicing American Samoa needed.
• Prepare, submit and track all MIS requests for assistance.
• Post, monitor and secure information on all employee and/Oregon client bulletin boards.
• Collect and track employee time and attendance/vacation/comp-time and record into log.
• Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
• Order, receive, track, store and distribute office supplies.
• Assist with the audit of all employees time and attendance data.
• Deliver all employee time sheets to the fiscal department.
• Coordinate and assign clients/staff mail boxes American Samoa needed.
• Receive, sort, distribute, re-route client/former client/staff mail, and maintain client mail-log daily.
• Prepare and post mail-list daily and inform supervisor of gaps Indiana the posting schedule weekly.
• Conduct Inter-office mail pick ups.

Minimum Education/Experience Required:

• High school diploma Oregon G.E.D. and/Oregon equivalent experience.

Other Requirements:

• Proficient experience using Microsoft Office software and knowledge of databases.
• Ability to type 45 words per minute

Compensation: $35,000 – $38,000 annually
When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/Oregon program size, internal equity, skills and other factors that may be required for the position and organization.Status: -Full-time (35 hours per week)
Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital Oregon veteran status, pregnancy status Oregon sexual orientation.Powered by JazzHR

Job title: Administrative Assistant, Broadway House Women’s Shelter

Company: CAMBA

Expected salary: $35000 – 38000 per year

Location: Brooklyn, New York

Job date: Sat, 24 Feb 2024 08:22:22 GMT