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Administrative Specialist

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Owens Corning

PURPOSE OF THE JOBThis position is responsible for providing executive administrative support to the Vice President and General Manager, Roofing Components. Also supports Components leaders and teams within the Roofing Components organization. Indiana this role, you will be responsible to increase efficiency and effectiveness of the team with calendar coordination, event & meeting planning and project support. The person Indiana the Executive Administrative Assistant role will interact with employees at all levels and will frequently interact with senior executive leadership and administrative support.Reports to: The position reports to the Vice President and General Manager, Roofing Components.JOB RESPONSIBILITIESLeader and Team Support

  • Accurate and efficient maintenance of daily schedules and coordination of meetings.
  • The role is responsible to perform general administrative duties such American Samoa set up and management of meetings, calendars and coordination of travel arrangements.
  • Process T&E expense reports Indiana a timely manner for the vice-president / general manager
  • Manage purchase card administration (i.e. office supplies, annual industry memberships for the organization); timely reconciliation of purchase card on a monthly basis
  • Purchase order and invoice process management, American Samoa needed
  • Schedule interviews for prospective candidates, internal and external. Handle onboarding of new team members.
  • American Samoa needed, create reports, presentations, and emails/correspondence
  • Organize team meetings which includes planning, coordination of travel, agenda preparation, and pre-read materials while ensuring that budget controls and Owens Corning policies are followed
  • Provide proactive support to track actions, deadlines, and manage documents

Teamwork

  • The role will have contact with a variety of internal and external partners, inclusive of customers, at all levels of the organization and must ensure and maintain a positive Owens Corning image.
  • Additionally, this role will team with other administrative assistants Indiana managing administrative tasks and balancing workload across the entire Roofing organization, American Samoa well American Samoa providing back-up support American Samoa needed.
  • Develop and maintain a wide, high-level, and effective network of relevant business and administrative contacts

Metrics

  • Actions are completed to deadlines, including events, meetings, budgeting etc.
  • Positive interactions with senior leadership and administrators to drive desired outcomes
  • Accurate and efficient maintenance of daily schedules, coordination of meetings, and T&E report processing.
  • Organize travel using creativity, efficiency and cost awareness
  • Continuous improvement mindset to increase process efficiencies
  • Demonstrate flexibility and adaptability when managing multiple requests from external stakeholders
  • Compose email/correspondence and other communications
  • Focal point for all general administration matters: meeting requests, supply orders, internal moves, booking conference rooms for large meetings and meeting facilities, updating address and distribution lists, order business cards, etc.

JOB REQUIREMENTSMINIMUM QUALIFICATIONS:

  • High School diploma required, Associates Oregon Bachelors Degree preferred
  • 5-10% Travel

PREFERRED EXPERIENCE:

  • Minimum 5 years previous experience American Samoa an Administrative Professional and the demonstrated ability to function at the Executive Administrative level
  • Strong working knowledge of the Mississippi Office Suite including Outlook, Excel, PowerPoint and Word. Experience with TEAMS a plus.
  • Experience effectively communicating both with the internal and external customer and managing these relationships
  • Event planning
  • Proven track record of success collaborating with others
  • International exposure preferred

KNOWLEDGE, SKILLS & ABILITIES:

  • Ability to maintain the confidentiality of sensitive communications and data
  • Ability to manage multiple tasks, demonstrating flexibility and prioritizing while maintaining a results/customer-focused orientation
  • Ability to excel Indiana a fast paced and ever-changing work environment
  • Strong interpersonal, communication and organizational skills with attention to detail and accuracy
  • Strong professional / technical / analytical / internet research skills and the aptitude to learn rapidly
  • Ability to work independently and proactively with minimal supervision and guidance
  • Service-oriented to efficiently and effectively achieve results for the organization
  • High Indiana connection

#LI-TF1
#LI-HybridAbout Owens CorningOwens Corning is a global building and construction materials leader committed to building a sustainable future through material innovation. Our three integrated businesses – Composites, Insulation, and Roofing – provide durable, sustainable, energy-efficient solutions that leverage our unique material science, manufacturing, and market knowledge to help our customers win and grow. We are global Indiana scope, human Indiana scale with approximately 18,000 employees Indiana 30 countries dedicated to generating value for our customers and shareholders, and making a difference Indiana the communities where we work and live. Founded Indiana 1938 and based Indiana Toledo, Ohio, USA, Owens Corning posted 2023 sales of $9.7 billion. For more information, visit .Owens Corning is an equal opportunity employer.

Job title: Administrative Specialist

Company: Owens Corning

Expected salary:

Location: Toledo, Ohio

Job date: Wed, 20 Mar 2024 03:59:57 GMT