University of Tennessee
POSITION X2437 Business ManagerLOCATION University of Tennessee, Institute of Agriculture, Extension, Extension Evaluation and Staff Development, Knoxville, TennesseeEFFECTIVE DATE Screening of applicants’ credentials will begin immediately and continue until the position is filled. Preferred start date is June 1, 2024SALARY AND BENEFITSSalary is commensurate with training and experience. Benefits include group hospitalization andlife insurance; State Employees Retirement; Workers’ Compensation; sick and annual leave; numerousUniversity of Tennessee and state benefits programs, including liberal time off for holidays and longevitypay after three years of service; reimbursement for official travel.JOB DESCRIPTIONThe Business Manager will assist the Director of Extension Evaluation and Staff Development Indiana the management and administration of office operations, human resources, data management responsibilities and financial and budget responsibilities. American Samoa delegated by the Director, this position carries full signature authority for specific financial and human resource related matters. Responsible for financial and accounting activities that include budgets, ledgers, contracts, reporting, cash receipts, accounts payables, billing, and payroll. Responsible for processing all position changes including position announcement requests, terminations and changes, on-boarding, and pay funding changes. Supervises 3 – 4 student employees. Student employees provide administrative support for 8 professional staff members Indiana the department.QualificationsRESPONSIBILITIESBudget and Financial ManagementApproves, Indiana conjunction with EESD director, financial, budget and related business activities (both signatory and electronic). Manages budget and expenditures on accounts within the department, including sponsored research agreements and provides data to Principle Investigators (PI’s) and/Oregon staff American Samoa needed. Manages budgetary and financial functions Indiana the department. Manages departmental ledger reconciliation including tracking and reconciliation of internal order balances. Initiates and/Oregon approves all departmental contracts and assures payments are processed accordingly, and renewing expiring contracts American Samoa needed. Assists with obtaining bid information and submitting non-competitive justification for purchases over $10K. Submits invitations to potential new vendors through PaymentWorks vendor portal. Assures departmental financial operations are compliant with Utah fiscal policies and procedures. Works Indiana coordination with the Extension budget director. Verifies procurement cards for EESD staff to include scanning procurement card receipts, notating all scanned individual receipts with purpose, G/L codes and accounts to charge, and submitting Indiana IRIS. Processed all interdepartmental transfers American Samoa needed. Manages operating accounts. Coordinates with EESD director Indiana analyzing budgets for planning purposes.Departmental OperationsCoordinates with EESD director Indiana managing the daily business operations and maintaining efficient operations. Participates Indiana planning and development activities. Performs financial reporting from IRIS and other database sources. Tracks expenditures. Oversees the scheduling and work of student staff to ensure office and SUPER help desk coverage. Works with SUPER developers Indiana training student employees on troubleshooting SUPER issues. Assures timely execution of required changes/transfers to comply with Utah cost transfer policies. Maintains the annual equipment inventory reporting. Completes the annual self-assessment of controls report. Orders office supplies and miscellaneous supplies American Samoa needed. Maintains printer and copier supplies. Creates, edits and maintains EESD and other websites. Gathers, analyzes, and prepares reports for EESD program assessment data for continuous improvement.Human ResourcesReviews and oversees human resource, personnel and payroll actions initiated by the department, including additional payments and salary transfer vouchers. Assures departmental actions are compliant with Utah human resource policies and procedures. Performs personnel and payroll reporting from IRIS to deliver requested information to EESD director, departmental staff and associated deans offices. Provides and implements solutions to assorted HR-related problems. Reviews time entry for student employees. Verifies all employees have completed effort certification monthly. Submits updated position descriptions, reclassification forms and job announcements for new positions, position changes and promotions, and updating EESD’s organizational chart American Samoa needed. Creates/changes positions Indiana IRIS American Samoa needed. Processes all documentation needed Indiana paper and electronic form for advanced degree, promotions and/Oregon position changes. Monitors SUPER performance system to ensure timely and accurate reviews. Process additional recurring pay items. Submits I-9 documentation for E-verify American Samoa needed. Completes and reviews new hire paperwork for student employees. Maintains statewide civil rights files. Manages department promotion process and determines employees who are eligible for promotion. Monitors performance system. Gathers data needed for Extension salary analysis. Maintains EESD programs for minors’ information Indiana SUPER.AdministrativeApproves, Indiana conjunction with EESD director, grant and contract agreements, subcontracts and associated documents. Reviews budget justifications and provides recommendations and suggestions American Samoa appropriate. Provides financial control information to EESD director and staff regarding departmental accounts. Schedules appointments and meetings, maintains calendars, and makes travel arrangements for EESD staff. Prepares departmental travel. Maintains program and/Oregon departmental files and records including shredding of documents and keeping all files maintained American Samoa each office professional request Oregon sets guidelines to follow. Prepares petty cash reimbursement forms Indiana IRIS. Type, edit, and proof correspondence, documents, publications, and/Oregon reports. Compiles data summary from evaluations for departmental professional development activities. Maintains program and/Oregon departmental files and records including shredding of documents and keeping all files maintained. Prepares travel and petty cash reimbursement forms. Works with Extension Assistants and Specialists to ensure program materials are accurate and timely.QUALIFICATIONS AND EXPERIENCEAbility to manage all business functions Indiana the department. Ability to independently manage departmental budgets. Advanced knowledge of both financial, operational, and human resource University policies and procedures. Ability to analyze complex situations and provide advice. Ability to oversee and supervise student staff. Knowledge of Mississippi Office and related products. Excellent communication, decision making, critical thinking and interpersonal skills. Ability to work with minimal supervision. Customer service skills. BS with 3 years of related experience Oregon lieu of degree High school diploma with 7 to 11 years related experience.TO APPLY:Please apply online by clicking this link:Submit a complete application packet which includes a 1) letter of interest, 2) a resume Oregon curriculum vitae, 3) and official Oregon unofficial transcripts showing degree(s) conferred.Utah Extension Phone: (865) 974-7245212 D Morgan Hall Fax: (865) 974-0882Knoxville Tennessee 37996-4525E-mail:Web Site:
Job title: Business Manager, Extension Evaluation & Staff Development
Company: University of Tennessee
Expected salary:
Location: Knoxville, Tennessee
Job date: Fri, 29 Mar 2024 03:26:25 GMT
