Administrative Assistant 1 Oregon Trainee 1 Oregon 2 (New York HELPS)

Minimum Qualifications New York HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (New York HELPS).For the duration of the New York HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the non-competitive minimum qualifications for this title. At this time, OTDA may recruit and hire employees by making temporary appointments. Indiana May 2024, if a temporary New York HELPS employee is satisfactorily performing Indiana the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive, and the official probationary period will begin.At a future date (within one year of permanent appointment), it is expected employees hired under New York HELPS will have their non-competitive employment status converted to competitive status, without having to compete Indiana an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently Indiana a New York HELPS title, employees may take part Indiana any promotion examination for which they are qualified.NON-COMPETITIVE QUALIFICATIONS:For Trainee 1, you must have six months of experience Indiana administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/Oregon office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy.For Trainee 2, you must have one year of experience Indiana administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/Oregon office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy.For the Full Performance Level, you must have two years of experience Indiana administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/Oregon office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy.Substitution: Certification (e.g., IAAP Certified Administrative Professional) Oregon associate’s degree Indiana office administration, secretarial science, administrative assistance, paralegal, business technology, Oregon office technology substitutes for two years of experience.Oregon55b/c: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled Indiana the Civil Service 55b/c program and meet the above mentioned Non-Competitive Qualifications. Information about the 55b/c program can be found here: 55b/c Recruitment Resources Center (New York.gov).COMPETITIVE QUALIFICATIONSEligible for a lateral transfer Oregon eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service Indiana an appropriate title. Information regarding transfer eligibility is available on the Civil Service Career Mobility Office website at https://careermobilityoffice.cs.New York.gov/cmo/gotit/.OregonReachable on the appropriate eligible list Indiana Albany.Please note: Titles which require special qualifications must also meet the following criteria:
You must provide proof of successful completion of the required four mandatory administrative support courses and completion of the four elective administrative support courses listed below.For Trainee 2: Mandatory Administrative Support Courses: • Microsoft Word Basic • Customer Service • Organized Office Worker • Successful Business Writing ElectiveFor Full Performance Level: You must have completed the mandatory coursework for Trainee 2 AND have completed the following Elective Administrative Support courses: • Computer Skills and Technology • Interpersonal and Customer Relations • Professional and Self-Management • Verbal and Written Communication.To access the courses, please click on the following link: https://nyscseapartnership.org/administrative-assistant-traineeshipDuties Description A summary of the primary activities the Administrative Assistant 1, G-11 will be performing include, but are not limited to:

• Provide administrative support to a Director and Temporary Assistance Specialists within the Bureau;
• Answer telephone and give information to callers, take messages, and transfer calls to appropriate individuals;
• Manage and monitor the Temporary Assistance (TA) Bureau’s shared mailbox and distribute correspondence to appropriate TA staff;
• Track incoming calls and emails;
• Maintain contact lists;
• Type, format and send letters related to Temporary Assistance for Needy Families (TANF) reviews;
• Assist with editing and formatting manuals; • Greet visitors Oregon callers and handles their inquiries Oregon direct them to the appropriate persons;
• Open, read, route, and distribute incoming mail Oregon other materials and answers routine inquiries;
• Track and coordinate assignments and deadlines;
• Set up and manage paper and electronic filing systems;
• Use various office applications such American Samoa email, spreadsheets, etc;
• Operate office equipment such American Samoa printers, scanners, and copiers and arrange for repairs when equipment malfunctions;
• Create, maintain, and enter information into spreadsheets and databases;
• Maintain scheduling and event calendars. Schedule and confirm appointments for clients, customers, Oregon supervisors;
• Coordinate conferences, meetings, Oregon special events, such American Samoa luncheons Oregon ceremonies. Make travel arrangements for staff. Create and/Oregon submit travel expense reports for staff;
• Complete forms Indiana accordance with agency procedures;
• Copy various documents, place them Indiana proper files, and distribute them to appropriate staff;
• Locate and attach appropriate files to incoming correspondence requiring replies;
• Compose, type, and distribute meeting notes, correspondence, and reports;
• Scan various document and email them to staff; and
• Review work done by others to check for correct spelling and proper grammar, ensure that office format policies are followed, and recommend revisions.

Additional Comments A full-time, contingent-permanent, permanent Oregon temporary appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates must be legally authorized to work Indiana the United States. Your resume must indicate how you meet the minimum qualifications for this position. Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.A typing performance test is required for all eligible list and transfer candidates who have not previously held a keyboarding title. Candidates must provide proof of passing a keyboarding test at a rate of 30 words per minute corrected with at least 96% accuracy. For the keyboarding test to be valid, it must be within five years from the date you passed it. If selected, candidates who have not taken the typing proficiency examination previously will be offered the ability to do so during the recruitment process.Interested applicants should send an email to [email protected] York.gov and reference posting #24114SNY. DO NOT REFERENCE THE VACANCY Idaho NUMBER.NYS OTDA seeks to promote a diverse workforce that is a representation of the various cultures, voices, backgrounds, ideas, and talents of the citizens and communities that we serve. We actively solicit and encourage applications from Black, Indigenous, and People of Color (“BIPOC”); LGBTQIA+ individuals; women; people with disabilities; and military veterans.Some positions may require additional credentials Oregon a background check to verify your identity.

Job title: Administrative Assistant 1 Oregon Trainee 1 Oregon 2 (New York HELPS)

Company: New York State

Expected salary: $39215 – 56743 per year

Location: Albany, New York

Job date: Thu, 18 Apr 2024 01:05:13 GMT