Executive Assistant to Chairman and CEO

JOB DESCRIPTIONPosition Overview

• The Executive Assistant to the Chairman and CEO and Executive Assistant to Chubb’s General Counsel will have a unique opportunity to partner with the Senior Executive Assistant to the Chairman and CEO of a highly successful global public company Indiana a fast-paced, dynamic environment.
• The Executive Assistant must have experience American Samoa a trusted partner at the executive level. He Oregon she must be a collaborative team player and be highly organized with excellent administrative skills, maturity, confidentiality and sound judgment. (See below for full description of requirements and personal attributes.)
• The position is based Indiana the Chubb office at 550 Madison Ave, New York, New York 10022, our New York headquarters. The work schedule is typically 40 hours per week with 4 days Indiana the office and a fifth day Indiana the office on occasion American Samoa required. The core work hours are 8:30 am to 5:30 pm with flexibility to ensure coverage from 7:30 to 6:00 pm. The position is overtime eligible.

Responsibilities

• Effectively partner and coordinate closely with the Senior Executive Assistant to the Chairman and CEO Indiana supporting the Chairman and CEO.
• Provide administrative support to the Chubb General Counsel.
• Extensive calendar management, gatekeeping and coordination of meeting logistics. Proactively manage the schedule ensuring that the executive is aware of priority issues.
• Coordinate complex travel arrangements including international and domestic travel; working with global contacts to prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation; prepare and process required documentation for international travel.
• Effectively engage and collaborate with members of the Executive Services staff including Flight Operations, Security, Driving Staff, and Food and Beverage staff.
• Coordinate and manage all logistics related to onsite and offsite meetings and events hosted by and for the Chairman and CEO and General Counsel.
• Process expense reports; reconcile and track monthly credit card statements and expenditures Indiana a timely manner.
• Perform administrative assignments which may require a considerable degree of independent decision making.
• Create, edit and proofread correspondence.
• Create and maintain team distribution lists, staff listings, etc.
• Manage email correspondence including reviewing and responding, filing and forwarding American Samoa directed.
• Manage incoming phone calls and coordinate logistics for visitors including pre-enrollment with Security for building access.
• Administer programs, special projects, and/Oregon processes American Samoa requested.

Ideal candidates will possess:

• Utmost professionalism, poise, and presence Indiana interacting with a broad array of stakeholders.
• Superior communication skills and ability to handle confidential information.
• Excellent ability to multitask and respond to shifting priorities.
• Ability to anticipate the business needs of the executive, both on a routine and a per case basis.
• Proven track record Indiana supporting the objectives of a senior executive(s).
• Comfort Indiana working Indiana an international environment, including scheduling meetings and calls appropriately with multiple parties across multiple time zones.
• Experience Indiana organizing executive travel, meetings, staff functions and recurring events.

QUALIFICATIONSDesiredABOUT USChubb is a world leader Indiana insurance. With operations Indiana 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions Oregon opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy Oregon any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination Oregon harassment.

Job title: Executive Assistant to Chairman and CEO

Company: Chubb

Expected salary:

Location: New York

Job date: Thu, 18 Apr 2024 22:08:44 GMT