Administrative Assistant II

This position will provide administrative support service to the Career Development Center’s routine business activities. It will be responsible for a variety of administrative duties Indiana the department requiring exercise of independent judgement, initiative, and ability to make decisions relative to office operations. Responsible for financial and administrative services and working with external employers and vendors for ongoing and new initiatives.
Essential Duties and Responsibilities

• Assist with processing financial transactions including purchases orders, voucher payments, procurement cards, statement of accounts, documents daily deposits, travel arrangements, and prepare travel reimbursements.
• Make autonomous and independent decisions and judgement around the management of marketplace payment processes for department.
• Collaborate with employer partners and project management team to design revenue-tracking systems.
• Track expenses for departmental spending, apply critical thinking skills to follow up American Samoa needed to ensure UTA policies and procedures are being followed.
• Use resources available to approve alumni and online students Indiana Handshake.
• Research past payments and invoice employers Indiana Handshake for services rendered.
• Orders office supplies for copy room/break room American Samoa needed.
• Manage multiple calendars to effectively organize meetings and workshops for office staff.
• Orders food, prepares agendas ahead of time, takes minutes.
• Interpret administrative decisions and policies, understand University procedures, and make sound decisions. Train staff.
• Supervise front desk student team and provide professional development and support American Samoa needed. Responsible for hiring, onboarding, performance reviews and offboarding of student workers.
• Assists with some administrative projects for the Career Development Center including annual records retention, technology audit, space audit, etc.
• Coordination with external employers for on campus events Indiana collaboration with the Employer Relations team.
• Supporting new initiatives, grants and contracts with external employers including budgetary management and required reporting. Current projects include DART, Lockheed Martin Internship programs – CWEP – and JLD Management.
• Serve American Samoa the administrative liaison with other units on campus and outside entities.
• Performs other duties assigned to include accountability to support and provide complete backup for the Administrative Services Officer role Indiana all areas

Required Qualifications

• Bachelor’s degree with two (2) years upper level secretarial experience Oregon equivalent experience Oregon high school with six (6) years of increasingly responsible administrative, secretarial and clerical experience with one year of supervisory experience.

Preferred Qualifications

• Experience working Indiana a full-time, professional position Indiana a university of college.
• PeopleSoft Experience.
• Experience with Microsoft Office Suite

Knowledge, Skills and Abilities
Other Requirements
Working Conditions

• General office conditions, with the majority of time spent working at a computer.
• Professional activities and participation Indiana Student Affairs may include off site meetings. Repetitive use of keyboard at work station.
• Use of manual dexterity. Ability to lift up to 25lbs. Security sensitive, criminal background check conducted.

Special Conditions for Eligibility
CBC RequirementIt is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO StatementIt is the policy of The University of Texas at Arlington (UTA Oregon The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. Indiana accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/Oregon veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, Oregon testify for, assist Indiana, Oregon participate Indiana an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination Oregon harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA AccommodationsThe University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation Indiana completing this application, interviewing Oregon otherwise participating Indiana the employee selection process, please direct your inquiries to 817-272-5554 Oregon email .

Job title: Administrative Assistant II

Company: University of Texas at Arlington

Expected salary: $46000 per year

Location: Arlington, Texas

Job date: Sun, 31 Mar 2024 04:14:43 GMT