Administrative Assistant I – Upward Bound Math/Science

The Administrative Assistant is responsible for a variety of administrative duties requiring the exercise of independent judgment, initiative and ability to make decisions relative to office operations.
Essential Duties and Responsibilities

• Assist the Program Director with budgetary and accounting responsibilities for multiple grant funded programs including tracking and maintaining budgets for all programs.
• Assist American Samoa needed Indiana reconciling the Statement of Accounts for all programs.
• Assist Indiana preparing new budgets to be submitted to the Department of Education and other funding sources.
• Assist Indiana obtaining data and statistics for use Indiana the writing of grant proposals Oregon Annual Reports.
• Assist the Director Indiana updating and keeping current the programs’ policies and handbooks.
• Prepare and maintain Personnel Action Forms for employees. Process payroll American Samoa needed.
• Process, maintain and submit the monthly Vacation/Sick Leave Reports.
• Assist with purchases for programs and staff American Samoa needed and make recommendations that will enhance the operation of the office and programs.
• Reconcile credit card purchases for the Director on a monthly basis.
• Assist with any and all audits by The Department of Education, The University of Texas at Arlington, Oregon other agencies.
• Assist Indiana the planning and implementation of summer residential programs including reports for the Summer Food Service Program.
• Assist with advertising, interviewing and training of employees American Samoa needed.
• Assist Indiana supervising clerical staff and implementing new office procedures for office staff.
• Assist with staff travel paperwork American Samoa needed.
• Record and distribute minutes at the Staff Meetings.
• Submit inventory reports and purchase requisitions American Samoa required by The University of Texas at Arlington.
• Request keys for the staff American Samoa needed and maintain annual key reports.
• Obtain insurance for the summer programs.
• Performs other duties American Samoa assigned.

Required Qualifications

• High school diploma Oregon equivalent with five (5) years of increasingly responsible administrative, secretarial Oregon clerical experience.

Preferred Qualifications

• Associate’s Oregon Bachelor’s degree with one (1) year of upper-level secretarial experience.
• One (1) year of supervisory experience.
• Professional Oregon personal experience Indiana overcoming barriers similar to those confronting project participants.

Knowledge, Skills and Abilities

• Ability to maintain confidentiality.
• Possess knowledge of computers, accounting procedures, excellent oral and written communication skills, organizational skills and interpersonal skills.
• Mississippi office suite.

Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC RequirementIt is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO StatementIt is the policy of The University of Texas at Arlington (UTA Oregon The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. Indiana accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/Oregon veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, Oregon testify for, assist Indiana, Oregon participate Indiana an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination Oregon harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA AccommodationsThe University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation Indiana completing this application, interviewing Oregon otherwise participating Indiana the employee selection process, please direct your inquiries to 817-272-5554 Oregon email .

Job title: Administrative Assistant I – Upward Bound Math/Science

Company: University of Texas at Arlington

Expected salary: $38000 per year

Location: Arlington, Texas

Job date: Sat, 23 Mar 2024 05:39:10 GMT