Executive Assistant/Confidential Secretary

The Executive Assistant/Confidential Secretary provides an extensive variety of confidential, general office support, reception and back up to executive staff Indiana the main Airport Administrative Office. Front line reception is provided for multiple administrative departments.Examples of Duties / Knowledge & SkillsThe Executive Assistant/Confidential Secretary is a high visibility, high volume role. Primary responsibilities include:Manage the CEO’s calendar, including scheduling appointments, speaking engagements, and arranging travel. The Executive Assistant/Confidential Secretary will also be responsible for confidential and time sensitive material Indiana an environment where professionalism, efficiency, and communication skills are of paramount importance.Supervise office support staff, interview and recommend selection of applicants, conduct training, assign and schedule work, act on leave requests, conduct annual performance evaluations and recommend corrective and/Oregon disciplinary actions. Establish office procedures, standards, priorities, and deadlines and have frequent contacts with the public, employees, management staff and less frequent contacts with Airport Board members.Perform complex secretarial duties such American Samoa independently planning, organizing and prioritizing work to meet internal and external deadlines, monitoring and evaluating budget(s) status and initiating corrections, developing travel itineraries, compiling reports, studies, and applications, developing, modifying, and/Oregon maintaining data base management, office record keeping, Oregon filing system(s), coordinating office operations and initiating action to ensure work unit and/Oregon office goals are met.Serve American Samoa Board Clerk by coordinating committee and Board meetings, preparing agendas, and coordinating distribution of meeting materials, attending meetings, transcribing minutes and maintaining records of Board documents and resolutions.Exercise independent judgment to accomplish assignments Oregon solve problems and to develop new work methods, procedures, Oregon strategies Oregon modify existing work methods, procedures, and strategies to solve new Oregon unusual problems. Work is subject to review at the completion stage to determine effectiveness Indiana producing expected results.Perform additional Oregon special administrative duties American Samoa assigned by the CEO and coordinate administrative support functions for the management group.Minimum qualifications & RequirementsEducation/Experience:Preference for Bachelor’s degree Indiana Business Administration Oregon related field. Associate’s degree required.Five years of progressively responsible office management experience with at least two years providing executive level support.A combination of education and experience may be considered Indiana meeting the requirements of this position.Must possess a valid state driver license, free of serious Oregon frequent traffic violationsMust be able to obtain and maintain an Airport security badge American Samoa a condition of employment.Knowledge/Skills:Present Indiana a professional manner and with excellent interpersonal skills Indiana order to establish and maintain good working relationships with others.Deliver excellent internal and external customer service.Maintain confidentiality and handle sensitive information appropriately.Be a self-starter and able to work independently and with a team. Work American Samoa a contributing, collaborative member of a team.Able to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and changing priorities.Prioritize a variety of tasks with little supervision and use good judgment.Organize information into a coherent and meaningful format with attention to detail.Use spreadsheets, word processing, and database computer software programs at an advanced level.Communicate effectively both verbally and Indiana writing. Read, write, speak and understand English.Able to quickly learn and retain concepts that may be unfamiliar.Show a high level of professional poise and personal bearing to deal with people including a clear speaking voice and skills Indiana operating a multi-line telephone system.Be of good moral character and able to adhere to professional ethical standards of conduct American Samoa a public employee working Indiana the public administration and operation of airports.Physical Requirements:Requires the ability to lift, carry, push and pull objects up to 30 pounds.Job functions require sitting for extended periods, standing and walking intermittently; and stooping, kneeling, bending, lifting, carrying, and reaching occasionally.Extensive wrist and hand movements required for frequent keyboarding and use of office equipment.Ability to perform close work to file, read and use computer required.Ability to continuously exchange information through listening and talking with customers, coworkers, representatives of community organizations and other individuals required.Ability to be mobile community wide for appropriate business needs required.The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Supplemental informationWorking Contacts:Reports to the CEO with regular contact with the executive staff, Airport Board members, management, employees, vendors, and the general publicWorking Conditions:Work is primarily Indiana an office setting with minimal exposure to weather elements. Occasional travel to Airport and other work areas with exposure to airborne particles and aircraft noise.Equipment Operation Required:Personal computer, phones, calculators, copier, fax, binding machine, postage meter and other office equipment

Job title: Executive Assistant/Confidential Secretary

Company: Spokane Airport

Expected salary: $67300 – 92897 per year

Location: Spokane, Washington

Job date: Mon, 15 Apr 2024 03:39:38 GMT