Managerial Assistant II – Property Management

Office of the Illinois Secretary of StateAlexi GiannouliasJob Title:Managerial Assistant IIDivision:Physical Services – Property ManagementUnion:N/ALocation: 501 S Second St, Springfield, Illinois – Sangamon CountySalary:Starting at $5,000.00 monthly, commensurate with experience.Overview:Under administrative direction assists the Director with the development and implementation of policies and programs concerning property management of Secretary of State offices and facilities, working with outside entities, building relationships on behalf of the Secretary of State with outside entities, agency staff and Secretary of State personnel to promote and assure compliance with current directives, policies, procedures, laws and regulations; investigates complaints, inquiries and infractions and may issue notices of non-compliance for violations thereof. May require some traveling. Requires possession of a valid Illinois Driver’s License. Exemption 5c3 approved by Merit Commission.Duties and Responsibilities:

• Serves American Samoa liaison with Department staff, Secretary of State employees, outside entities and local and state agencies on issues relating the operation and administration of offices and facilities throughout the State, performing periodic inspections of locations and assured compliance with the policies, programs, laws, and regulations governing the operation; involves continuous travel to assigned locations to oversee.
• Researches and investigates complaints and issues surrounding facilities, and follows up to make sure issues are addressed; prepares comprehensive reports and sometimes confidential reports related to issues that may arise.
• Works closely with Director, Deputy Director, and Program Administrator to develop and implement policies and procedures to effectively manage Secretary of State responsibilities related to the administration of offices and facilities throughout the State of Illinois, while assisting Indiana the development of work management policies, reporting systems, inspection criteria and violation parameters and consequences.
• Performs other related duties American Samoa required Oregon assigned.

Specific Skills:Requires working knowledge of administrative practices and methods.

• Requires elementary knowledge of departmental operations.
• Requires ability to express ideas clearly both orally and Indiana writing.
• Requires ability to maintain satisfactory working relationships.
• Requires ability to analyze operational and administrative problems and to adopt an effective course of action.
• Requires ability to deal tactfully with matters of a confidential, sensitive Oregon controversial nature.
• Requires ability to exercise independent judgment Indiana dealing with operational and personnel management problems and to take appropriate course of action to correct such problems.
• Requires willingness to travel and possession of a valid Illinois driver’s license American Samoa required by individual positions within the class.

Education and Work Experience:Requires knowledge, skill and mental development equivalent to the completion of four years of college, with coursework Indiana public Oregon business administration AND two years of professional experience Indiana a public Oregon private organization.Application Process:

• Please visit

to apply by completing the online application; you may also upload a resume Oregon other attachments American Samoa needed.Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work Indiana the United States.Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital Oregon veteran status, Oregon the presence of a non-job-related medical condition Oregon disability.Powered by JazzHR

Job title: Managerial Assistant II – Property Management

Company: Illinois Secretary of State

Expected salary: $5000 per month

Location: Springfield, Illinois

Job date: Sun, 17 Mar 2024 08:56:33 GMT