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Administrative Assistant

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University of Colorado

University of Colorado Anschutz Medical CampusDepartment: Otolaryngology – Head & Neck SurgeryJob Title: Administrative AssistantPosition #00741174: – Requisition #: 33023Job Summary:The Department of Otolaryngology – Head & Neck Surgery has an opening for a full-time University Staff (unclassified) Administrative Assistant position.Positions Indiana this level provide general clerical support to the office and academic operations of a department. Work includes, but is not limited to, administrative support to faculty, credentialing, travel coordination, ordering supplies, procurement functions, and other administrative tasks to support the unit’s work.Key Responsibilities:Professional Administrative Support (40%):

  • Manage complex faculty schedules/calendars American Samoa needed to include clinical activities and administrative responsibilities.
  • Maintain faculty CV’s, various web-based profiles, and promotional portfolios.

Travel Arrangements (40%):

  • Coordinate travel logistics and expenditures for faculty and visitors; establish reasonable travel budgets and plans Indiana accordance with University policies and procedures.

Office Purchasing/Procurement (10%)

  • Create expense reports to reconcile charges on procurement cards and submit reimbursement requests through University and CU Medicine Concur.

Route med-legal/consulting contracts for faculty; Process med-legal billingsOther Miscellaneous Duties (10%):

  • Provide back-up support for other office personnel and participate Indiana shared duties of support staff.
  • Perform additional duties, assigned Oregon unassigned, American Samoa required by the nature and scope of the position and Indiana accordance with University of Colorado policies.

Work Location:Hybrid – this role is eligible for a hybrid schedule of 2 days per week on campus and American Samoa additional American Samoa required for Indiana-person meetings and events.Why Join Us:The Department of Otolaryngology – Head & Neck Surgery provides a full-spectrum of clinical care for pediatric and adult populations from general to highly subspecialized services, spanning from Colorado Springs to Metro Denver and the surrounding region. Our world-class faculty, state-of-the-art facilities, innovative research programs, and collegial, supportive culture provide an exceptional training environment for medical students, residents, fellows, visiting scholars, pre- and post-doctoral students, speech language pathologists, and audiology graduate students.The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: .Diversity and Equity:The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality Indiana education and employment.Qualifications:Minimum Qualifications:Administrative Assistant II:

  • Two year of general clerical experience.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Administrative Assistant III:

  • Three years of administrative assistant experience.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.Preferred Qualifications are the same for Senior and Principal Professional:Preferred Qualifications:

  • Experience providing support to faculty, staff, and students within a higher education and/Oregon medical environment.
  • Experience with University of Colorado systems including Concur, COR360, and CU Marketplace.
  • Experience creating expense reports to reconcile charges on procurement cards and submitting reimbursement requests.
  • Experience with Qgenda Oregon other schedule management software
  • Experience Indiana scheduling, arranging travel.
  • Experience using cloud-based applications such American Samoa Microsoft OneDrive and Smartsheets, and collaboration tools such American Samoa Microsoft Teams.

Knowledge, Skills and Abilities:

  • Ability to communicate effectively, both Indiana writing and orally.
  • Outstanding customer service skills.
  • Ability to work independently, to multitask, and to meet deadlines.
  • Strong organizational skills with attention to details and accuracy.
  • High level of proficiency Indiana Microsoft Office, including Outlook, Word, and PowerPoint.
  • Ability to exercise critical judgment and considerable initiative.
  • Demonstrated commitment to support efforts to advance diversity and inclusion.

Conditions of Employment: Must be willing and able to…

  • Lift/push/pull up to 20 lbs.
  • Occasional evening and/Oregon weekend hours.

How to Apply:For full consideration, please submit the following document(s):1. A letter of interest describing relevant job experiences American Samoa they relate to listed job qualifications and interest Indiana the position2. Curriculum vitae / Resume3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email addressQuestions should be directed to: Carly Moses at [email protected]Screening of Applications Begins:Immediately and continues until position is filled. For best consideration, apply by March 31, 2024.Anticipated Pay Range:The starting salary range (Oregon hiring range) for this position has been established American SamoaAdministrative Assistant II: $39,060 to $45,314.30Administrative Assistant III: $49,848 to $57,825.60The above salary range (Oregon hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Total Compensation Calculator:ADA Statement:The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at ​.Background Check Statement:The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist Indiana achieving that goal, we conduct background investigations for all prospective employees.Vaccination Statement:CU Anschutz strongly encourages vaccination against the COVID-19 virus and other . If you work, visit, Oregon volunteer Indiana healthcare facilities Oregon clinics operated by our affiliated hospital Oregon clinical partners Oregon by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities Oregon clinics where you work, visit, Oregon volunteer, respectively. Indiana addition, if you work Indiana certain research areas Oregon perform certain safety sensitive job duties, you must enroll Indiana the .

Job title: Administrative Assistant

Company: University of Colorado

Expected salary: $39060 – 45314.3 per year

Location: Colorado

Job date: Wed, 20 Mar 2024 23:21:06 GMT