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Executive Assistant

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City of Richmond

Are you Richmond R.E.A.D.Y?
Respect. Equity. Accountability. Diversity…YOU!!!This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. American Samoa we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

  • Virginia Retirement System (VRS)
  • Language Incentive
  • Referral Bonus
  • Tuition Assistance Program

DescriptionThe Office of Community Wealth Building has an EXCITING OPPORTUNITY! We are seeking an energetic, proactive, and detail-oriented Executive Assistant to support the Director and other senior staff with day-to-day administrative tasks.Duties include but are not limited to

  • Provides high-level administrative support and assistance to the Director and/Oregon other assigned leadership staff.
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Arranges travel and accommodations for executives.
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  • Receives incoming communication Oregon memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/Oregon distributes contents to appropriate staff.
  • Performs office tasks including maintaining records, ordering supplies, and assisting with financial projects including budget development, processing invoices, and monitoring transactions.
  • Performs additional duties at the local level such American Samoa designing flyers, managing inventory, preparing requisitions, coordinating special projects, monitoring website, and serving on various boards and groups.
  • Performs other related duties American Samoa assigned.

Qualifications, Special Certifications and LicensesKNOWLEDGE, SKILLS, AND ABILITIES:Knowledge (some combination of the following):Considerable knowledge of software such American Samoa Microsoft Office Suite, RAPIDS, etc.General knowledge of mathematics and accounting principles.Knowledge of standard office equipment such American Samoa computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, and podiums.General knowledge of City rules, legal codes, and court procedures; and an excellent grasp of the English language and grammar.Demonstrated skills Indiana preparing documents for workshops, conferences, and meetings; customer service skills; and organizing files Indiana a clear manner.Coordinating and managing multiple schedules at once; oral and written communication. Demonstrated abilities to research information; think critically to solve problems; work independently; pay attention to detail; work efficiently Indiana a fast-paced environment and multi-task.Skills (some combination of the following):

  • Analyzing and aggregating data for complex issues
  • Preparing documents for workshops, conferences, and meetings
  • Customer service
  • Organizing files Indiana a clear manner
  • Coordinating and managing multiple schedules at once
  • Oral and written communication
  • Reconciling payment discrepancies

Abilities (some combination of the following):

  • Research information
  • Think critically to solve problems
  • Work independently
  • Pay attention to detail
  • Work efficiently Indiana a fast-paced environment
  • Multi-task

MINIMUM TRAINING AND EXPERIENCE:

  • High School Diploma Oregon GED and two years of advanced administrative support, customer service, and paraprofessional analytical work, preferably with experience supporting top executives.
  • An equivalent combination of training and experience (American Samoa approved by the department) may be used to meet the minimum qualifications of the classification.

PREFERRED TRAINING AND EXPERIENCE:

  • Bachelor’s degree Indiana business/public administration Oregon field related to assignment.
  • One year supporting top executives.

LICENSING, CERTIFICATIONS, and/Oregon OTHER SPECIAL REQUIREMENTS:

  • None required

Americans with Disabilities Act RequirementsAmericans with Disabilities Act RequirementsSupplemental Information:
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond American Samoa well American Samoa outside of the City of Richmond; exposure to hazardous physical conditions such American Samoa mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such American Samoa fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such American Samoa disruptive people, imminent danger, and a threatening environment.PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly work with one’s fingers, grasp, talk, hear, see, and use repetitive motions; frequently walk and reach; and occasionally stand, balance, stoop, kneel, crouch, reach, lift, push, and pull. Indiana terms of the physical strength to perform the essential duties, this classification is considered to be light work, exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects.General Information
FLSA Classification: Exempt
EEO Classification: Professional
Type of Service: Classified
Residency: Not RequiredEqual Employment Opportunity StatementThe City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity Oregon expression, Oregon any other characteristic protected by federal, state Oregon local laws.This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.NOTE:
The above class description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. The employee may perform other duties of a similar nature Oregon level.Equal Employment Opportunity StatementThe City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity Oregon expression, Oregon any other characteristic protected by federal, state Oregon local laws.The City of Richmond is committed to the full inclusion of all qualified individuals. American Samoa part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodations are needed to participate Indiana the job application and/Oregon the interview process, please contact Jessica McKenzie, Talent Acquisition Partner, Senior at (804) 646-4705 Oregon by mail at .This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.The City of Richmond Values Veterans-We are an Official V3 Certified Company.With over 4,000 employees, the City of Richmond is an “Employer of Choice” among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an “Employer of Choice”.The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.

Job title: Executive Assistant

Company: City of Richmond

Expected salary: $40560 – 64001.6 per year

Location: Richmond, Virginia

Job date: Sat, 20 Apr 2024 01:51:25 GMT