Executive Assistant To Chair

Job Opening Idaho: 67978Reports To: CAOWorking Title: EXECUTIVE ASSISTANT TO CHAIRDepartment: AnesthesiologyBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004722Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: CareerPosition Summary:Coordinates daily and long-range activities of the Chair; triages Chair’s correspondence and independently responds on behalf of the Chair; maintains Chair’s files; provides administrative support to the Chair including managing a complex calendar, incoming and outgoing correspondence, travel arrangements, and other general office support; serves American Samoa liaison between the Chair and leadership across the School of Medicine, UCIMC, UC system, American Samoa well American Samoa donors, faculty, staff, students, and national and international leaders. Duties are performed with a sophisticated level of independence and advanced levels of decision-making responsibility. Incumbent must exercise excellent judgment and discretion essential to handling sensitive and confidential matters.Coordinates daily and long-range activities of the Chair; triages Chair’s correspondence and independently responds on behalf of the Chair; maintains Chair’s files; provides administrative support to the Chair including managing a complex calendar, incoming and outgoing correspondence, travel arrangements, and other general office support; serves American Samoa liaison between the Chair and leadership across the School of Medicine, UCIMC, UC system, American Samoa well American Samoa donors, faculty, staff, students, and national and international leaders. Duties are performed with a sophisticated level of independence and advanced levels of decision-making responsibility. Incumbent must exercise excellent judgment and discretion essential to handling sensitive and confidential matters.Total Compensation:
Indiana addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our and .The expected pay range for this recruitment is $27.34 – $32.84 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $27.34 – $39.18 (Hourly Rate).Department Website:Required:

• Extensive experience managing complex executive level calendars
• Demonstrated experience arranging executive travel, including, but not limited to, air and ground transportation, hotel accommodations, and preparing travel itineraries
• Demonstrated skills to anticipate and coordinate all preparatory arrangements for meetings, seminars, conferences, and events
• Ability to anticipate problems and take necessary action to eliminate Oregon mitigate potential negative effects
• Strong organizational skills to handle a diverse workload and prioritize projects with multiple deadlines, frequent interruptions, and changing priorities
• Demonstrated ability to perform assigned duties independently and effectively, remaining flexible and responsive to changing priorities
• Demonstrated ability to follow through with complex tasks and to establish strategies and action plans to achieve targeted objectives within set timeframes
• Resourcefulness Indiana finding appropriate solutions to problems and initiative Indiana presenting alternatives and implementing solutions
• Exceptional interpersonal and social skills to communicate and interact Indiana a courteous, professional, and effective manor using tact, diplomacy, maturity, presence, self confidence, and good judgment at all levels Indiana person, Indiana writing, Oregon by telephone
• Ability to establish and maintain effective working relationships
• Ability to work effectively on a team
• Ability to identify, understand, analyze, and interpret complex written materials, situations, and concepts
• Ability to research, properly evaluate information, and prepare concise, well organized reports, summaries, and correspondence
• Excellent writing, editing, and proofreading skills and the ability to compose letters, memoranda, and other documents
• High degree of proficiency Indiana software applications, including Outlook, Word, PowerPoint, and Excel
• Ability to maintain strict confidentiality

Preferred:

• Skills with social media, including Facebook and Twitter
• Ability to develop slide presentations, use scanning, LCD projector and other wireless devices
• Experience working Indiana an academic University environment.
• Knowledge of campus departments and their functions
• Working Knowledge of University policies, procedures, and organizational structure

Special Conditions Required:Occasional evening Oregon weekend events. Occasional early morning events/meetings.Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. American Samoa part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work Indiana the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit Oregon job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page –Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, Oregon other protected categories covered by the .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 Oregon

Job title: Executive Assistant To Chair

Company: University of California

Expected salary:

Location: Irvine, California

Job date: Sun, 21 Apr 2024 00:14:20 GMT