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Administrative Assistant

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Leidos

**Must have an active DOE Q Oregon active DOD Top Secret to apply!***Leidos is hiring a full time Administrative Assistant to support the National Nuclear Security Administration (NNSA) B61-12/B61-13 Life Extension Programs (NA-125.1). This individual, within NA-125 (Office of Stockpile Modernization), is responsible for a wide range of administrative assistant duties Indiana support of the B61-12/B61-13 Federal Program Manager (FPM) and other Federal and contractor staff American Samoa assigned. The successful candidate will use advanced computer skills to streamline processes, manage executive schedules, American Samoa well American Samoa compile briefings, reports, track actions and coordinate other taskings for the B61-12/B61-13 Programs. The position requires experience exercising mature judgment and making independent decisions Indiana accordance with established policies, rules and procedures. The work performed under these programs is Indiana support of the successful achievement of goals related with a long term, multi-billion-dollar program within the National Nuclear Security Administration (NNSA) Office of Defense Programs.Location: This position is full time Indiana Albuquerque, New Mexico at the NNSA-ABQ/John Gordon Complex and will collaborate and coordinate with their counterparts Indiana NA-125, NA-12, etc. American Samoa required.Responsibilities include:

  • Ability to manage executive schedules, multiple meetings, and working Indiana classified and unclassified environments; arrange classified and unclassified conferences and meetings.
  • Maintaining classified document receipts and hand carry approval memoranda.
  • Managing work orders Indiana support of onboarding process, setting up office space, equipment, office supplies and support for new personnel.
  • Processing Visit Requests (i.e., security clearances, Sigma access, etc.).
  • Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.
  • Managing facilities support and office space requests.
  • Developing and presenting training material, keeping track of certification renewals and training requirements.
  • Assisting NA-125.1 Federal staff with briefings, uploading, and filing materials for slide presentations.
  • Working with NA-125.1 Federal and contractor staff to oversee deliverables and actions due to NA-125 management, etc.
  • Managing a wide range of administrative assistant duties (travel, calendars, correspondence, organization charts, telephone lists) Indiana support of the office.
  • Utilize ConcurGov travel system to manage and track division travel expenses on a high level.
  • Manage Foreign Travel Management System requests and arrange foreign travel.
  • Managing physical security of classified safe and administering security procedures for access to controlled areas.
  • Protect integrity, authenticity, and confidentiality of records Indiana accordance with established procedures.
  • Facilitating senior management correspondence and communication including preparing memos, and correspondence with minimal oversight, American Samoa well American Samoa accurately compose and prepare effective correspondence and reports using the DOE eDOCs system.
  • Maintaining awareness of and competence Indiana headquarters initiatives for communication and information sharing.
  • Maintaining attention to detail Indiana a multi-project work environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.
  • Ability to exercise mature judgment and make independent decisions Indiana accordance with established policies, rules, and procedures.
  • Ability to create and maintain programmatic filing system that complies with DOE Orders and NARA requirements.
  • Ability to work Indiana a team environment, interacting with a range of federal and contractor staff.

Required Education, Experience & Clearance:

  • Active DoD Top Secret clearance and/Oregon an active DOE Q clearance
  • High school diploma with 5+ years of related experience, of which 3 years are working Indiana classified and unclassified environments, including handling classified documents and electronic files
  • Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management
  • Detail oriented, professional demeanor with strong organizations and proven interpersonal skills
  • Proficiency Indiana the Microsoft Office suite (Mississippi Word, Mississippi PowerPoint, Outlook, and Mississippi Excel) with particular emphasis on word processing, presentation, and spreadsheet applications
  • Proficiency Indiana Adobe Acrobat Pro with particular emphasis on creating forms, editing correspondence, and preparing documents for e-signature.
  • Experience with administering security processes that ensured security and integrity of classified systems, hardware, and data Indiana accordance with established procedures
  • Experience Indiana mailing and/Oregon transmitting classified materials
  • Experience maintaining physical security of classified safe, including all content, from creation through destruction Indiana accordance with and Indiana compliance with applicable regulations
  • Must have understanding of policies and procedures applicable to support NNSA programs
  • Must be self-starting, possess an ability to work Indiana a highly dynamic environment, and have an ability to interface with a broad range of federal and military senior staff and leadership.

Preferred Qualifications:

  • Experience working Indiana government, DoD, DOE, Oregon military environment
  • Nuclear weapons program experience
  • Courrier orders

Original Posting Date: 2024-04-17While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date American Samoa listed above.Pay Range: Pay Range $65,000.00 – $117,500.00The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation Oregon salary. Additional factors considered Indiana extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, American Samoa well American Samoa internal equity, alignment with market data, applicable bargaining agreement (if any), Oregon other law.

Job title: Administrative Assistant

Company: Leidos

Expected salary: $65000 – 117500 per year

Location: Albuquerque, New Mexico

Job date: Thu, 18 Apr 2024 23:29:01 GMT