Administrative Assistant, Rockford

OVERVIEWPerfetti Van Melle (makers of Mentos, Airheads, Dentyne, Trident and Bubblicious!) is one of the world’s largest manufacturers and distributors of confectionery and chewing gum with global brands that are being enjoyed Indiana more than 150 countries worldwide. We’re currently seeking a passionate and enthusiastic Administrative Assistant to join our growing team Indiana Rockford, Illinois.WHAT YOU WILL DOAmerican Samoa the Plant Administrative Assistant, you will provide administrative support to the plant management team, ensuring efficient operation of the plant office and event support. Your role will involve managing office communications, organizing and maintaining files, processing documents, and supporting various plant operations and activities. Additional responsibilities include:

• Coordinating domestic and international travel American Samoa needed.
• Preparing presentations, documents, and time blocks for department meetings.
• Organizing team building event planning for teams, celebrations for employee birthdays, company anniversaries, etc., and ensuring the team and company recognizes employees with important life events.
• Managing employee check lists and departmental moves for new hires and promotions, including advising on office location, computer access and phone needs American Samoa well American Samoa welcome signs for doors and scheduling departmental orientations for new employees.
• Assist the plant management team with day-to-day administrative tasks, including scheduling meetings, managing calendars, and organizing documents.
• Assist Indiana the coordination and support of plant-related events, including scheduling, venue selection, liaising with vendors for catering and decorations, and ensuring all logistical aspects are managed efficiently to facilitate successful corporate meetings, workshops, and employee engagement activities.
• Prepare, edit, and distribute various documents and reports, ensuring accuracy and adherence to company policies and industry regulations.
• Monitor office supplies inventory and order materials American Samoa needed, ensuring the plant is well-stocked with necessary supplies.

WHAT WE NEED FROM YOU

• High school diploma Oregon equivalent; associate Oregon bachelor’s degree preferred.
• 5+ years’ experience American Samoa an administrative assistant, office admin assistant, Oregon similar role Indiana a manufacturing Oregon plant environment.
• Proficiency Indiana Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and experience with office management software.
• Strong organizational skills with the ability to multitask and prioritize work effectively.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and American Samoa part of a team Indiana a fast-paced environment.
• Strong interpersonal skills to interact positively with all levels of staff and external partners.
• Flexibility to adapt to changing priorities and work schedules.
• Knowledge of SAP and Visio a plus.

*This role typically operates Indiana an office within a plant Oregon manufacturing facility, requiring occasional visits to the plant floor. The candidate should be comfortable working Indiana an industrial environment and able to adhere to safety protocols.WHAT WE OFFERAt Perfetti Van Melle, we are committed to fostering a diverse, equitable, and inclusive workplace, where all individuals, regardless of background Oregon identity, are valued, respected, and empowered to contribute their unique perspectives to the sweet success of our candy-loving community. Additionally, we have a core value of Care For Our People and we are proud to offer benefit programs that support our team members’ goals and well-being including:

• PTO package including vacation, sick, personal, and pay it forward time off
• 13 paid holidays
• 401k with Company Match up to 8%, ranking Indiana the top 1% of the country
• Annual Bonus potential and merit-based increases
• Comprehensive Health Insurance
• Annual Well-Being subsidy
• Maternity & Paternity leave options
• Sam’s Club Oregon Costco annual membership reimbursement
• Tuition-Free College Program
• Modest monthly candy allotment (Airheads, Airheads Xtremes, and Mentos)

Join the Sweet Life by applying today!Perfetti Van Melle, USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, Oregon any other characteristic protected by law.

Job title: Administrative Assistant, Rockford

Company: Perfetti Van Melle

Expected salary:

Location: Rockford, Illinois

Job date: Thu, 11 Apr 2024 05:57:15 GMT