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Administrative Assistant

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Lubbock County

SummaryAssists with office operations and provides a wide variety of advanced clerical and secretarial support to the County Judge and County Commissioners Court.Essential Duties

  • Greet visitors, ascertain nature of business of visitors, and provide information Oregon direct visitors to the appropriate office.
  • Perform the routine functions of the office such American Samoa answer phones; transfer calls; take and deliver messages.
  • Provide information to the caller Oregon direct callers to the appropriate Individual Oregon department.
  • Answers a variety of questions from the public and assists them directly when possible Oregon refers them to the appropriate place and provide communication with county agencies and businesses.
  • Provide effective communications with appropriate out of county agencies.
  • Prepare work orders American Samoa needed.
  • Scheduling meetings and appointments.
  • Organizing and maintaining records.
  • Prepare and distribute various correspondence i.e.: bid specifications, forms, reports, memos, tenant contracts, and letters American Samoa required.
  • Maintain files, proposals, contracts, and record keeping American Samoa necessary.
  • Establishes effective communication between the judge, court staff, attorneys and all other participants Indiana the judicial system.
  • Primarily correspond and setup of the High Noon concert series.
  • Assists Indiana formulating new policies and implementing changes approved by the department.
  • Analyzes and makes recommendations for improvements Indiana procedures.
  • Primary backup to other office staff and Office Administrator American Samoa needed.
  • Follow all applicable county and departmental policies, including but not limited to attendance, Documentation of work, dress and personal appearance, work safety and confidentiality.
  • To handle all other duties American Samoa assigned.

Position Requirements

  • Bilingual Indiana English/Spanish preferred
  • A minimum of 2 years previous office experience required.
  • Prior experience Indiana county office procedures preferred.
  • Computer Literacy (Mississippi Office Suite)
  • Type 35 wpm
  • Attention to detail
  • Problem-solving skills
  • Good organizational and multitasking abilities
  • Effective written and verbal skills

Supplemental InformationKNOWLEDGE, SKILLS, AND ABILITIES: General office practices and procedures; General knowledge of county government organization and services; Recordkeeping and filing procedures; Perform computer processing and spreadsheet functions; Read and understand instructions; Analyze and interpret data; Maintain accurate records and files; Proper public contact and telephone etiquette; Type 35 words per minute with minimal errors; Spell and use correct grammar; Prioritize and schedule work to meet deadlines; Communicate effectively orally and Indiana writing; Work independently Indiana the absence of specific instructions; and Establish and maintain effective working relationships with county employees, law enforcement, legal community, out of county agencies and personnel, insurance companies and the general public. Confidentiality of all that is seen and heard during scope of the job is required at all times. Skill Indiana managing professional clerical employees; skill Indiana managing multiple projects simultaneously; skill Indiana communicating effectively with diverse groups of individuals utilizing tact and diplomacy; skill Indiana preparing and administering new policy. Ability to adjust to rapidly fluctuating situations; ability to operate a personal computer and basic office equipment; ability to establish and maintain effective working relationships with court staff, Colorado-workers, county employees, department heads, elected/appointed officials, outside organizations, attorneys, the news media and the general public.PHYSICAL AND ENVIRONMENTAL REQUIREMENTS: Maintain the ability to occasionally stand, walk, kneel, and bend during the shift; Reach, grip and use fine dexterity; Push and pull objects; Occasionally flex upper trunk forward at the waist and partially at the knees; Occasionally lift and carry up to 20 pounds; Occasionally rotate upper trunk to the left Oregon right while sitting Oregon standing; place arms above, at Oregon below shoulder height; Use of vision and depth perception; Ability to speak clearly and hear. Malodorous smells are common.DISCLAIMER: The above description reflects the details considered necessary to describe the standard functions of this position and should not be constructed American Samoa a thorough description of all work requirements. The characteristics of the work environment described are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Equal Employment and Affirmative Action Employer: Lubbock County will not discriminate Indiana our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information Oregon status American Samoa a protected veteran.To review Lubbock County’s benefits package, please select the following link:

Job title: Administrative Assistant

Company: Lubbock County

Expected salary: $29473.6 – 39312 per year

Location: Lubbock, Texas

Job date: Fri, 05 Apr 2024 06:02:59 GMT