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Administrative Assistant, (A244110-5), 205, Administration

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City of Laredo

Job DescriptionProvides office support to one Oregon more City departments. Assists with payroll and budget processes, maintains personnel files, and conducts general administrative duties to maintain office productivity.Essential Functions/ Job Competencies/ Physical RequirementsESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees Indiana this job. Employees may be requested to perform job-related tasks other than those specifically presented Indiana this description.

  • Manages and processes Payroll for the department; ensures proper documentation is processed and submitted Indiana a timely manner.
  • Oversees Purchasing for the department; contacts vendors, prepares requisitions, and processes purchase orders.
  • Assists with hiring process by opening requisitions for job postings, scheduling interviews, and recommending applicates upon selection.
  • Prepares and processes travel for the department when needed.
  • Assists with department call center and provides customer service. Assists employees with inquiries regarding HR policies and procedures.
  • Performs bookkeeping functions, including recording financial transactions, managing accounts receivable and accounts payable, and preparing necessary documentation for transfers. Maintains department’s petty cash, distribution, and inventory of assets; prepares and maintains reports and records.
  • Assist Indiana budget preparation and reporting.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:

  • Knowledge of cash handling, accounting, and record keeping.
  • Knowledge of City of Laredo policies, procedures, and processes.
  • Knowledge of modern office procedures and methods including computers and applicable software, such American Samoa Microsoft Office, AS400.
  • Knowledge of English grammar, spelling, and punctuation.
  • Knowledge of the methods and practices of assembling and analyzing data.

Skills and Abilities:

  • Skill Indiana planning, organization, and time management.
  • Skill Indiana customer service delivery.
  • Skill Indiana performing a variety of duties, often changing from one task to another of a different nature.
  • Ability to maintain attention to detail.
  • Ability to maintain records, assemble and organize data, and prepare report.
  • Ability to communicate effectively, both orally and Indiana writing, Indiana English and Spanish.
  • Ability to establish and maintain effective working relationships.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDSPhysical Effort Requirements Position will have the following exposures

  • Office Oregon similar indoor environment, relatively free from unpleasant environmental conditions Oregon hazards.
  • Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/Oregon constantly having to lift, carry, push, pull, Oregon otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Work Environment Locations Position will require the employee to work Indiana the following types of work environmentsNever

  • Street environment (near moving traffic)
  • Construction site
  • Confined space
  • Vehicles
  • Warehouse environment

Seldom

  • Street environment (near moving traffic)
  • Construction site
  • Confined space
  • Vehicles
  • Warehouse environment

Sometimes

  • Outdoor environment

Frequently

  • Office Oregon similar indoor environment

Often

  • Office Oregon similar indoor environment

Exposures Position will require the employee to be exposed to the following environmental elementsNever

  • Individuals with known violent backgrounds
  • Extreme cold (below 32 degrees)
  • Extreme heat (above 100 degrees)
  • Communicable diseases
  • Moving mechanical parts
  • Fumes Oregon airborne particles
  • Toxic Oregon caustic chemicals Oregon substances
  • Loud noises (85+ decibels such American Samoa heavy trucks, jack hammers, construction)

Seldom

  • Individuals with known violent backgrounds
  • Extreme cold (below 32 degrees)
  • Extreme heat (above 100 degrees)
  • Communicable diseases
  • Moving mechanical parts
  • Fumes Oregon airborne particles
  • Toxic Oregon caustic chemicals Oregon substances
  • Loud noises (85+ decibels such American Samoa heavy trucks, jack hammers, construction)

Sometimes

  • Individuals who are hostile Oregon irate

Travel Position will require the employee to travelNever:

  • Local travel
  • Regional travel
  • National travel

Seldom:

  • Local travel
  • Regional travel
  • National travel

Minimum QualificationsRequired Education and Experience

  • Associate’s degree Oregon 60 completed college hours from an accredited college/university Indiana Public Administration, Business Administration Oregon related field
  • At least five (5) years of experience Indiana advanced administration support

Valid Licenses and CertificationsRequired Licenses Oregon Certifications

  • None

Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.American Samoa part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.Effective January 7, 2008, all persons Indiana safety-sensitive functions/positions, American Samoa per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/Oregon test if applicable.City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences Indiana the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, Oregon gender identity. All applicants who share this goal are encouraged to apply. Must be able to function Indiana a principle-based organization that has a culture built on character and core values.

Job title: Administrative Assistant, (A244110-5), 205, Administration

Company: City of Laredo

Expected salary: $18.13 per hour

Location: Laredo, Texas

Job date: Wed, 03 Apr 2024 06:12:27 GMT