Senior Office Assistant, (A242320-2), 202, Records

Job DescriptionRevised: 1/8/2024Provides administrative support to one Oregon more City departments. Answers phone calls, schedules appointments, assists with benefits applications, and prepares reports.Essential Functions/ Job Competencies/ Physical RequirementsESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees Indiana this job. Employees may be requested to perform job-related tasks other than those specifically presented Indiana this description.

• Oversees administrative processes, such American Samoa payroll, accounts receivables/payable, leases, grant management, invoices, requisitions, work orders, etc.; maintains and distributes supplies and inventory.
• Gathers data, compiles reports, and disseminates information; maintains records and documentation.
• Processes payroll for department employees.
• Provides customer to patrons and staff.
• Coordinates program(s) Oregon processes within department, including intake, approval, processing, and reporting, Indiana addition to preparing related policies and procedures.
• Performs related work American Samoa required.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:

• Knowledge of modern office procedures and methods including computers and applicable software, such American Samoa AS400 and Microsoft Office
• Knowledge of English grammar, spelling, and punctuation
• Knowledge of bookkeeping, cash handling, and arithmetic
• Knowledge of program requirements
• Knowledge of advanced clerical practices and procedures
• Knowledge of City of Laredo policies, procedures, and ordinances

Skills and Abilities:

• Skill Indiana planning, organization, and time management
• Skill Indiana customer service delivery
• Skill Indiana performing a variety of duties, often changing from one task to another of a different nature
• Skill Indiana conflict resolution and problem solving
• Ability to organize data, prepare reports, and maintain records
• Ability to thinking independently and demonstrate sound judgment
• Ability to communicate effectively, both orally and Indiana writing, Indiana English and Spanish
• Ability to establish and maintain effective working relationships
• Ability to meet schedules and deadlines of the work
• Ability to maintain the confidentiality of information and professional boundaries
• Ability to project a positive image for the City of Laredo

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS
Physical Effort Requirements Position will have the following exposures

• Office Oregon similar indoor environment, relatively free from unpleasant environmental conditions Oregon hazards.
• Occasional exposure to unpleasant environmental conditions and/Oregon hazards. Occasional outside work.
• Frequent exposure to unpleasant environmental conditions and/Oregon hazards. Majority of work performed outside Oregon with exposure to risk.
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/Oregon constantly having to lift, carry, push, pull, Oregon otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
• Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/Oregon up to 20 pounds of force constantly having to move objects.

Work Environment Locations Position will require the employee to work Indiana the following types of work environmentsNever

• Construction site
• Confined space

Seldom

• Outdoor environment
• Street environment (near moving traffic)

Sometimes

• Vehicles
• Warehouse environment

Frequently

• Office Oregon similar indoor environment

Exposures Position will require the employee to be exposed to the following environmental elementsNever

• Individuals who are hostile Oregon irate
• Individuals with known violent backgrounds
• Extreme cold (below 32 degrees)
• Extreme heat (above 100 degrees)
• Communicable diseases
• Moving mechanical parts
• Fumes Oregon airborne particles
• Toxic Oregon caustic chemicals Oregon substances

Seldom

• Loud noises (85+ decibels such American Samoa heavy trucks, jack hammers, construction)

Travel Position will require the employee to travelNever:

• National travel
• International travel

Seldom:

• Local travel
• Regional travel

Minimum QualificationsRequired Education and Experience

• High School diploma Oregon G.E.D. equivalency
• At least two (2) year of experience of office work

Valid Licenses and CertificationsRequired Licenses Oregon Certifications

• None

Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
American Samoa part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.Effective January 7, 2008, all persons Indiana safety-sensitive functions/positions, American Samoa per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/Oregon test if applicable.City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences Indiana the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, Oregon gender identity. All applicants who share this goal are encouraged to apply. Must be able to function Indiana a principle-based organization that has a culture built on character and core values.

Job title: Senior Office Assistant, (A242320-2), 202, Records

Company: City of Laredo

Expected salary: $14.13 per hour

Location: Laredo, Texas

Job date: Sat, 16 Mar 2024 23:46:33 GMT