Admin Assistant 3

Admin Assistant 3 Requisition Idaho req29155
Working Title Admin Assistant 3
Position Grade 08
Position SummaryThe Department of Family and Community Medicine seeks a professional, dynamic, customer focused Admin Assistant 3 to join our team and support our faculty, staff and students. If you want to be a part of a family of outstanding providers, researchers and staff who are passionate about the well-being and healthcare of individuals, families and communities Indiana New Mexico, this position is for you. Indiana addition to working with an outstanding team, this position also offers a hybrid schedule working Indiana the office and remotely.What We Are Known For:

• Passionate about supporting and defining diversity, equity and inclusion towards improving the health of all human beings
• Providing care to underserved and vulnerable populations
• Ranked #1 for US medical schools having the highest percentage of students entering family medicine (30.3% Indiana 2016-2017)
• Consistently ranked within the top 10 Indiana NIH research funding among Family Medicine departments nationally and currently ranks 6th
• #8 US News and World Report national ranking of top family medicine departments
• #2 US News and World Report for Rural Health Training Indiana Medical Schools
• Approximately half of the Health Sciences Center leadership are family Physicians (most of whom are graduates of the UNM Family Medicine Residency Program)

This position will report to the Manager of Administrative Operations and will participate Indiana the following functions:· Front Desk reception to include answering phones, greeting visitors, and scheduling conference rooms· Audio/Visual/copier/printer and conference room support· Maintaining the department directory and controlling pager inventory· Digital Measures/Faculty Success data entry· Communication with faculty for precepting coverage – emails and follow-up· Pcard purchases· Working with excel reports and PDFs· Maintain calendar and provide administrative support for the Vice Chairs of the Department· Review of patient data/encounters for accuracy – HIPAA· Mail distribution, ordering supplies, and inventory reviewConditions of Employment

• If this position is assigned to the Athletics Department, either administratively Oregon functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services Oregon work Indiana patient care Oregon clinical areas are required to be Indiana compliance with the University’s influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum QualificationsHigh school diploma Oregon GED; at least 5 years of experience directly related to the duties and responsibilities specified.Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred QualificationsPreferred Qualifications:· Experience with P-card purchasing and reimbursements and knowledge of Chrome River system processes· Knowledge of maintaining office equipment such American Samoa fax machines, printers, copiers and desktops· Ability to work independently and manage multiple projects· Excellent customer service skills and problem solving skills· Intermediate to Advanced knowledge of Microsoft Office – Word, PP, Excel and Publisher· Experience with Smartsheets· Experience with electronic calendaring and scheduling meetings· File creation and maintenance knowledge· Experience with front desk duties such American Samoa answering and transferring calls and greeting visitors
Additional Requirements
Campus Health Sciences Center (HSC) – Albuquerque, New Mexico
Department Family Community Medicine FCM (160B)
Employment Type Staff
Staff Type Regular – Full-Time
Term End Date
Status Non-Exempt
Pay Hourly: $16.88-$21.72
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. Indiana addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the home page for a more information.
ERB Statement American Samoa a condition of employment, eligible employees working greater than .25 FTE American Samoa determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the grid.
Background Check Required Yes
For Best Consideration Date 4/22/2024
Eligible for Remote Work Yes
Eligible for Remote Work Statement This position is eligible for remote work. Schedule will be based on department needs.
Application InstructionsOnly applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application. Please submit a cover letter and resumePositions posted with a Staff Type of Regular Oregon Term are eligible for the Veteran Preference Program. See the for additional details.The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, Oregon any other protected class.The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/Oregon verification of prior employment. For more information about background checks, visit . Refer to for a definition of Regular Staff.

Job title: Admin Assistant 3

Company: University of New Mexico

Expected salary: $16.88 – 21.72 per hour

Location: Albuquerque, New Mexico

Job date: Sat, 13 Apr 2024 23:31:35 GMT