Administrative Assistant II

The successful candidate will be responsible for overseeing and processing all travel within the of Chemistry and Biochemistry. They will create content for social media and the departmental website. They will also assist Indiana the promotion, recruiting, and maintenance of our graduate program, alongside our Graduate Program Coordinator
Essential Duties and Responsibilities

• Process travel for the faculty, staff, students, of the Department of Chemistry, and the visitors to the Department of Chemistry. Including but not limited to:

• creating travel requests, booking flight and hotel arrangements, processing travel expenses after travel has occurred.

• Seminar program coordination – correspond with visitors to the department that travel to present research seminars for our graduate seminar course that is open to the public.
• Arrange flight and hotel for seminar speakers, assist with their onsite schedule, and other duties American Samoa assigned.
• Create content for social media, plan and execute social media campaigns to promote department, view and update website content.
• Graduate Coordination Recruiting Support.
• Assist with screening emails, answering inquiries of prospective students and current students, upload student files for new and existing students, maintain recruiting spreadsheet, attend graduate recruiting meetings.
• American Chemical Society Exams – give Graduate American Chemical Society Exams to Ph.D. students throughout the year, record scores, maintain student records of exams.
• Performs other duties American Samoa assigned.

Minimum Qualifications

• Bachelor’s degree with two (2) years of experience Indiana a related area Oregon the equivalent experience.
• Proficient Indiana Microsoft Word and Excel.

Preferred Qualifications

• Experience working with People Soft, MyMv, UTShare, Microsoft Office Suite.
• Good communication and interpersonal skills, ability to manage multiple projects, ability to adapt to new requirements and situations quickly.

Knowledge, Skills and Abilities

• High level of organization and knowledge about the Department and programs to effectively assist Indiana the recruitment of new students.
• Must work closely with the Graduate Program Coordinator, and with the entire faculty Indiana order to assure smooth operation of the student thesis committees and requisite exams, annual updates, and defenses required by the program.
• Knowledge of Utah Share and the Travel and Reimbursement process.
• Knowledge of Microsoft Office, TEAMS, and social media platforms for posting content.
• Effective judgment, tact, diplomacy, and discretion required Indiana all matters. Excellent verbal and written communication skills.
• Demonstrated effective interpersonal skills.
• Excellent customer service skills.
• Maintain strict confidentiality Indiana all matters.
• Ability to complete all physical tasks American Samoa needed.

Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC RequirementIt is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO StatementIt is the policy of The University of Texas at Arlington (UTA Oregon The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. Indiana accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/Oregon veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, Oregon testify for, assist Indiana, Oregon participate Indiana an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination Oregon harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA AccommodationsThe University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation Indiana completing this application, interviewing Oregon otherwise participating Indiana the employee selection process, please direct your inquiries to 817-272-5554 Oregon email .

Job title: Administrative Assistant II

Company: University of Texas at Arlington

Expected salary: $43000 per year

Location: Arlington, Texas

Job date: Wed, 24 Apr 2024 04:14:32 GMT