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Administrative Assistant

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North Carolina State University

Please include American Samoa attachments a resume, cover letter, and contact information for at least three (3) professional references.Please note that the work history on your resume must also be included Indiana your application.Posting DetailsJob Posting InformationPosting Number PG193943SP
Internal Recruitment No
Working Title Administrative Assistant
Anticipated Hiring Range $47,500 – $52,500
Work Schedule 40 hours. 8am-5pm, Monday through Friday. [Flexible work arrangements may be available including flexible schedules and hybrid work location (on campus / remote).]
Job Location Raleigh, North Carolina
Department Department of Chemistry
About the DepartmentThe Department of Chemistry at North Carolina State University provides professional education for chemists at the undergraduate and graduate levels; teaches introductory chemistry courses, which are needed by students enrolled Indiana other department programs; advances the discipline of chemistry by conducting research; serves the public by sharing information about chemistry through a variety of mechanisms and services; and commits to creating environments that are Indiana alignment with our mission, vision and values. Our department is home to award-winning faculty and is one of North Carolina State’s top producers of patent and invention disclosures. More information about the department can be found at . Please visit our and the to learn more about the College of Sciences.North Carolina State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. North Carolina State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Essential Job DutiesThis position will provide comprehensive administrative assistance to five research groups on North Carolina State’s North Campus. American Samoa of September 2023, the size of these research groups consists of 32 graduate students, 2 postdocs and 3 permanent research personnel. These numbers are likely to grow American Samoa faculty acquire new sources of funding to hire additional employees and host visitors.Responsibilities include, but are not limited to:

  • Assist the Department HR Representative with payroll, personnel, and administrative actions for current employees American Samoa well American Samoa assist with recruitment and employment of visiting scholars and postdocs for the assigned Research Groups
  • Interprets guidelines, answers inquiries and advises research group members regarding processes, services, and operations American Samoa applied to sponsored research, and non-standard situations (which the Chemistry Department has on a daily basis)
  • Assist the above mentioned Research Groups with ordering supplies, receiving items and processing payments through PCard
  • Processing Marketplace orders, purchase orders Oregon vouchers
  • Obtaining quotes from vendors for chemicals, supplies, and equipment and discussing details of requirements, arranging returns, repairs and maintenance, American Samoa necessary
  • Pickup and distribution of weekly mail
  • Creating and maintaining various administrative Excel spreadsheets and Google Docs/Drives
  • Monitor all financial activities for PIs of the assigned research groups including grant and non-grant accounts
  • Provide PI’s with quarterly budget/forecast reports American Samoa requested
  • Coordinate the scheduling of meetings and draft the associated agendas, including that of seminar speakers and invited guests
  • Coordinate travel arrangements and process travel reimbursements for PI’s and the members of their research group and visitors
  • Work with department staff and PI’s to update website information for the Department website and the research Groups

Other ResponsibilitiesOther duties American Samoa assigned.QualificationsMinimum Experience/EducationHigh School Diploma Oregon equivalency and one year of related office experience; Oregon equivalent combination of training and experience.
Other Required Qualifications

  • Proficiency with Microsoft Office, Google Environment Oregon similar products.
  • Excellent interpersonal, communication and customer service skills.
  • Must be organized, work well with others Indiana the department, college, and across the university and enjoy working with students.

Preferred Qualifications

  • Prior administrative work experience.
  • Familiarity with NCSU practices, policies, and procedures and the campus environment.
  • Experience Indiana compliance with university financial guidelines.

Required License Oregon CertificationN/A
Valid North Carolina Driver’s License required No
Commercial Driver’s License Required? NoRecruitment Dates and Special InstructionsJob Open Date 04/19/2024
Earliest Close Date—- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 04/29/2024
Notice to ApplicantsNorth Carolina State University is a great place to work and Raleigh and the surrounding area are a great place to live. Please check out this which provides information about health coverage, the tuition waiver program, leave options and more!Special InstructionsPlease include American Samoa attachments a resume, cover letter, and contact information for at least three (3) professional references.Please note that the work history on your resume must also be included Indiana your application.Position DetailsPosition Number 00110463
Position Type SHRA
Position Classification Band Title Administrative Support Specialist
Position Classification Band Level Advanced
Position Classification Salary Range $ 34,602 – $ 58,870
Salary Grade Equivalency GN08
Alternate OptionIf no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation – Adverse Weather Non Mandatory – Adverse Weather
Mandatory Designation – Emergency Events Non Mandatory – Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Idaho 170701 – Chemistry
AA/EEONorth Carolina State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status American Samoa an individual with a disability, Oregon status American Samoa a protected veteran. Individuals with disabilities requiring disability-related accommodations Indiana the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 Oregon .Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit Oregon motor vehicle checks. Degree(s) must be obtained prior to start date Indiana order to meet qualifications and receive credit.North Carolina State University participates Indiana E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work Indiana the United States.Supplemental QuestionsRequired fields are indicated with an asterisk (*). * * How did you learn of this opportunity?

  • NCSU website
  • Craigslist
  • Indeed.com
  • Carolina Job Finder/Employment Guide
  • North Carolina Works
  • Dress for Success
  • Technical/Trade School Program
  • Job Fair (Identify Job Fair Indiana question #2 below)
  • Direct Contact from NSCU Representative (identify person Indiana question #2 below)
  • Other
  • Monster.com
  • Other online job board
  • NCSU employee referral
  • Social Media (LinkedIn, Twitter, Facebook, Ohter)
  • If you learned about this vacancy from “other source” Oregon “other website”, please provide the source.

(Open Ended Question) * * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.

  • High school diploma/GED and at least one year of office support experience
  • Associate’s, Bachelor’s, Master’s, Oregon Doctorate Indiana any field
  • Combination of post high school education and/Oregon experience Indiana office support to equal at least 1 year
  • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
  • None of the above
  • * Do you have experience with Microsoft Office products such American Samoa Word and Excel Oregon similar software packages?
  • Yes
  • No

Application Materials RequiredRequired Documents * Resume

  • Cover Letter
  • Contact Information for References

Optional Documents

Job title: Administrative Assistant

Company: North Carolina State University

Expected salary: $47500 – 52500 per year

Location: Raleigh, North Carolina

Job date: Sat, 20 Apr 2024 23:21:18 GMT