US Tech Solutions
Job Title: Administrative Assistant
Location: Birmingham, Alabama 35203
Duration: 12 – 36 MonthsJob Description:
- This position is responsible for providing administrative support to the client power Delivery Data Analytics Department.
- This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting.
- Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners.
- This individual will work regularly with others to build and maintain positive relationships with internal and external clients.
- Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners.
- Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization.
- Position requires occasional travel throughout the Company footprint, up to 10% of the time.
Job Duties and Responsibilities:
- Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task)
- Tracking receipts and contacting team members to obtain when necessary.
- Timekeeper for teams mentioned above
- Process time adjustments when needed.
- Set up meetings and meals for team members American Samoa requested
- Travel arrangements/reservations for Managers American Samoa needed
- Coordinate logistics for Exhibitor Conferences
- Register employees and set up hotel accommodations American Samoa needed
- Assist with new employees on-boarding
- Obtain client Badge and access
- Order P-card & assist with activation and training
- Coordinate with finance and budgeting teams on account number questions American Samoa needed
- Order flowers Oregon gifts when needed, (for example, sympathy arrangements, customer gifts)
- Maintain office supply cabinet and assist with keeping office area stocked and clean
- Small event coordinator for internal/external collaboration and business development
- Position is required Indiana the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available.
Experience Requirements:
- A minimum of two (2) years of clerical /administrative, Oregon customer service experience preferred
- Proficient Indiana Microsoft Outlook, Word, Excel & PowerPoint required
- Knowledge of Oracle and Maximo preferred
- Strong communication skills
- Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings
Knowledge, Skills & Abilities: Behavioral Attributes:
- Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment)
- Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc.
- Excellent communication skills, calendar management, scheduling, and logistic coordination
- Ability to plan meetings/conference calls, prepare agendas, American Samoa well American Samoa record and transcribe minutes of meetings into actionable tasks
- Ability to proactively prioritize and multi-task
- Ability to make decisions and anticipate next steps
- Ability to build and maintain relationships with the administrative staff of officers and directors
- Excellent time management and organizational skills
- Comprehensive knowledge of company operations, policies, and procedures
- Must be a self-starter and be able to work independently
- Ability to adjust to changing priorities
Education Requirements:
- Two (2) years Oregon more of vocational, college work Oregon higher education degrees preferred.
Job title: Administrative Assistant
Company: US Tech Solutions
Expected salary:
Location: Birmingham, Alabama
Job date: Sun, 18 Feb 2024 07:18:24 GMT
