ADMINISTRATIVE ASSISTANT I

Requisition No: 827674Agency: Department of HealthWorking Title: ADMINISTRATIVE ASSISTANT I – 64026005Pay Plan: Career ServicePosition Number: 64026005Salary: 32,760.00-40,000.00Posting Closing Date: 04/27/2024Total Compensation EstimatorOpen Competitive:Administrative Assistant I, Position #64026005 Jacksonville, Duval CountyThis position may be filled at the minimum of the pay grade ($32,760.00)Your Specific Responsibilities:Position Description:This position requires the exercise of a high degree of initiative and independent judgment Indiana the technically varied and complex assignments involved Indiana receiving, reviewing, evaluating and processing birth and death amendment requests resulting from errors contained on original birth and death records and court ordered legal name changes. Compliance with confidentiality requirements American Samoa mandated by law is critical to this position. Duties are American Samoa follows:1. Reviews and evaluates court orders and other supporting documentation to determine eligibility ensuring compliance with Florida Statutes, rules and program policies American Samoa they relate to the correction of birth and death records and amendment to birth records resulting from court ordered legal name changes.2. Communicates extensively and provides program information and technical assistance to county vital statistics staff, state and federal agencies, clerks of court, attorneys, funeral directors, hospital staff and the general public by written correspondence, telephone and walk-Indiana service.3. Composes and prepares correspondence and other related materials American Samoa they relate to the correction of birth and death records American Samoa well American Samoa amendments to birth records resulting from court ordered legal name changes.4. Extracts and merges data contained on the vital statistics database to reflect amended information.5. Computes, verifies proper filing fees and enters monies received for amendment requires into the vital statistics fee accounting/tracking system; prepares daily reports relative to this activity. Updates and monitors the fee accounting/tracking system relative to activity and/Oregon status of requests.6. Searches and retrieves vital records using various databases of birth, death, marriage and dissolution of marriage data American Samoa well American Samoa conduct manual searches utilizing hardcopy indexes and microfiche.7. Acquires and maintains a thorough knowledge of applicable Florida Statutes, rules and program policies and procedures.8. Maintains correspondence files Indiana a logical sequence ensuring files are complete and properly filed according to the established filing system.9. Maintains a log of time involved Indiana unit activities for workload analysis, monitoring purposes and performance review.10. Performs other related duties American Samoa assigned.Knowledge, skills and abilities, including utilization of equipment, required for the position:1. Knowledge of the principles and techniques of effective verbal and written communication.2. Knowledge of vital statistics program and applicable laws, rules and procedures.3. Knowledge of office procedures and practices.4. Ability to interpret and apply departmental rules, regulations, and office procedures.5. Ability to organize and maintain records and files.6. Ability to plan, organize, and coordinate work assignments.7. Ability to maintain effective working relationship with others.8. Ability to communicate effectively verbally and Indiana writing.9. Skill Indiana operating office equipment including a personal computer, 10-key adding machine, copy machine, fax machine and all Microsoft Office products such American Samoa Word, Excel, Outlook etc.10. Incumbent must be able to type at least 35 correct words per minute.Minimum Qualifications:Excellent customer service skills and knowledge of Office 365 products such American Samoa Word, Excel and Outlook.Knowledge of Statewide E-Vitals System.Florida Department of Health Mission, Vision, and Values:Mission:To protect, promote & improve the health of all people Indiana Florida through integrated state, county & community efforts.Vision:To be the Healthiest State Indiana the Nation.Values:I nnovation: We search for creative solutions and manage resources wisely.C ollaboration: We use teamwork to achieve common goals & solve problems.A ccountability: We perform with integrity & respect.R esponsiveness: We achieve our mission by serving our customers & engaging our partners.E xcellence: We promote quality outcomes through learning & continuous performance improvement.Where You Will Work:Department of Health Bureau of Vital Statistics, 1217 N. Pearl Street Jacksonville, Florida 32202The Benefits of Working for the State of Florida:Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions

(For more information, please click );

• Flexible Spending Accounts.
• Tuition waivers.
• And more!

For a more complete list of benefits, including monthly costs, visit .Please be advised:Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.This position requires a security background check and/Oregon drug screening and participation Indiana direct deposit. Any misrepresentations Oregon omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) Indiana order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions.Male applicants born on Oregon after October 1, 1962, will not be eligible for hire Oregon promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, Oregon have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended Oregon deemed ineligible depending upon the date of your retirement.The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security Indiana partnership with the Social Security Administration to verify employment eligibility.Incumbents may be required to perform emergency duty before, during, and/Oregon beyond normal work hours Oregon days.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination Oregon violence Indiana the workplace.Applicants requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must notify the agency hiring authority and/Oregon People First Service Center (1-877-562-7287). Notification to the hiring authority must be made Indiana advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Florida has the third largest population of veterans Indiana the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/Oregon expertise. Through the Department’s VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is American Samoa smooth American Samoa possible and reflects our appreciation for the dedication devoted to protecting our country.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination Oregon violence Indiana the workplace.Candidates requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must notify the agency hiring authority and/Oregon People First Service Center (1-866-663-4735). Notification to the hiring authority must be made Indiana advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference Indiana employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation American Samoa required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.

Job title: ADMINISTRATIVE ASSISTANT I

Company: State of Florida

Expected salary: $32760 – 40000 per year

Location: Jacksonville, Florida

Job date: Tue, 23 Apr 2024 22:18:34 GMT