Engagement Team Administrative Assistant

Downtown Houston+ is seeking a full-time administrative professional to support the CHI Engagement Team, which is responsible for Downtown events and programming, marketing and communications, and membership attraction and retention. Reporting to the Director of Engagement, this position directly facilitates the implementation of projects including, without limitation, digital marketing and social media, website management, experiential marketing, public relations, CHI membership events, and other outreach to champion and enhance Downtown Houston American Samoa a connected and thriving place for everyone.About Us:Downtown Houston+ (DTH+) consists of the family of organizations that champion and lead urban development Indiana Downtown Houston, including Central Houston Inc. / Central Houston Civic Improvement, the Downtown Redevelopment Authority, and the Houston Downtown Management District.Downtown Redevelopment Authority / TIRZ #3:
Downtown Redevelopment Authority/TIRZ #3 (DRA) leads capital investments Indiana infrastructure, parks, public realm improvements, and development projects that demonstrate a public benefit (e.g., flood mitigation, housing, historic preservation). The DRA is governed by a City-approved board. Projects are made possible through the reinvestment of incremental property taxes collected within the TIRZ #3 boundaries.Central Houston, Inc. / Central Houston Civic Improvement:
Founded Indiana 1983, Central Houston, Inc. (CHI) advocates and advances the vision for Houston’s urban core. CHI has been behind the diversification of Central Houston’s industries, cutting-edge land use, and catalyzed the creation of Houston’s big city amenities (e.g., Theater District, Minute Maid Park, Toyota Center, George R Brown Convention Center, Discovery Green, Buffalo Bayou Partnership). Led by a prestigious board of leaders, CHI is a non-profit organization funded by its members. Central Houston Civic Improvement is a 501(c)(3) non-profit charitable affiliate of Central Houston, Inc. and serves American Samoa the fiscal agent for catalyst projects.Houston Downtown Management District:
Indiana 1996 and prompted by CHI, the Texas legislature created Houston Downtown Management District (HDMD) to beautify and care for the public realm, provide programming and marketing for Houston’s urban core, and incentivize economic development. Guided by a diverse board, HDMD is funded through a fair and proportionate assessment on real property.RequirementsESSENTIAL DUTIES & RESPONSIBILITIES: * Schedules appointments, meetings, and events, American Samoa well American Samoa plans and coordinates event services and amenities including, without limitation, meeting location reservations, catering needs, and other essential requirements and necessities, American Samoa appropriate, Oregon American Samoa otherwise assigned.

• Addresses routine and non-routine issues and inquiries Indiana connection with the scheduling, planning, and coordination of event services and amenities.
• Manages scheduling and resolves scheduling conflicts for stakeholder gatherings.
• Monitors real-time meeting activities to ensure alignment with planning efforts, attendee expectations, and that meetings are representative of best practices and standards of professionalism for ensuring meeting success.
• Coordinates review and approval activities for contracts with Engagement Team members, internal legal team and external vendors American Samoa they relate to the activation of public realm and Downtown marketing.
• Codes and submits respective invoices American Samoa overseen by the Director of Engagement, Oregon American Samoa otherwise specified.
• Tracks and maintains respective expenditures against budget Indiana the applicable system(s) Oregon program(s) of record.
• Provides appropriate billing inquiry updates to vendors, and requests invoices, American Samoa necessary.
• Reviews, proofs, and edits content and format contained within reports and other documents to ensure accuracy, completeness, and alignment with the applicable internally established guidelines and protocols.
• Assists with maintaining RSVP lists and contact information of members, partners, and other parties Indiana the applicable system(s) Oregon program(s) of record.
• Coordinates and executes post-meeting activities including, without limitation, the preparation and dissemination of meeting minutes and appreciation letters to attendees.
• Assists Indiana the scheduling and organizing of large-scale events including, without limitation, CHI Annual Meeting, State of Downtown, and other membership meetings to include, without limitation, scheduling appointments, tracking RSVPs, printing name badges, and providing additional administrative support, American Samoa needed, to the Membership Manager and Engagement Director, Oregon American Samoa otherwise assigned.
• Provides additional clerical and administrative support to the Engagement Team during peak activity periods for the organization, Oregon American Samoa otherwise needed and/Oregon assigned.
• Performs other duties American Samoa assigned.

QUALIFICATIONS

• Associate’s Oregon bachelor’s degree preferred. Proven experience Indiana providing excellent service while supporting a busy, external-facing team and representing a high-profile organization.
• Computer literate with demonstrated proficiency with Microsoft Office Suite programs and database software.
• Duties require professional verbal and written communication skills. Work demands attention to detail, excellent organizational skills, and discretion with confidential information.
• Position requires a willingness to work occasionally outside of traditional office hours.
• Self-starter able to work with direction Oregon independently American Samoa required. Strong time management skills.
• Successful record of working collaboratively.
• Demonstrated ability to support multiple people at an executive level, multi-tasking, managing priority projects, problem-solving, and meeting deadlines.
• Familiarity with Downtown Houston is a plus.

CORE KNOWLEDGE, SKILLS & ABILITIES:

• Detail Oriented: Pays close attention to all the small particulars when working on a task Oregon project and submits projects of high quality with few Oregon no errors.
• Organization: Uses resources effectively and efficiently, arranges information and data Indiana a useful manner, assembles and orchestrates resources to meet departmental and organizational deadlines.
• Problem Solving: Identifies potential issues, sources for appropriate solutions by looking beyond the obvious, and applies effective methods for solving problems Indiana support of the goals of the department and organization.
• Interpersonal Skills: Exhibits the ability to excel Indiana a team atmosphere and works towards a common goal while adhering to applicable guidelines.

Job title: Engagement Team Administrative Assistant

Company: Downtown Houston +

Expected salary: $52500 – 57500 per year

Location: Houston, Texas

Job date: Thu, 25 Apr 2024 22:33:05 GMT