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Sr. Administrative Assistant, (A242062-1), 207, Employee Wellness

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City of Laredo

Job DescriptionPerforms responsible staff work performing varied assignments Indiana relieving a high level administrator of administrative detail. Performs a variety of administrative staff assignments which may not follow a prescribed routine, but rather, consist of general assignments to relieve the administrative of administrative detail and other matters not requiring the administrator’s personal attention. Supervises employees of department engaged Indiana staff support services. Prepares, maintains, and balances financial transactions Indiana one of more functional areas. Prepares Oregon assists Indiana the preparation of complex and may involve fiscal and statistical statements and reports.Essential Functions/ Job Competencies/ Physical RequirementsESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees Indiana this job. Employees may be requested to perform job-related tasks other than those specifically presented Indiana this description.

  • Reviews and processes departmental payroll.
  • Receives, reviews, and processes requests for payments American Samoa submitted by sub recipients, contractors, and other vendors.
  • Participates Indiana the production of departmental records, reports, billings, statistical reports, handbooks, list data bases and files, general and correspondence, etc., reviews and inspects subordinate’s work to ensure accuracy and completeness of the same.
  • Orders, verifies receipt, and maintains office equipment and supplies; places supply orders and initiates service calls on copiers, personal computers, printers, telephones, etc.; determines equipment needs to enhance the efficiency of the office; coordinates and monitors maintenance of the office and/Oregon building.
  • Provides recommendations to the Manager regarding budget adjustments.
  • Reviews, studies, and analyzes operational procedures American Samoa directed by Assistant Director/manager; prepares detailed and comprehensive reports of findings and recommendations.
  • Coordinates and participates Indiana special projects American Samoa directed by Director/Manager; interprets guidelines and disseminates required information.
  • Coordinates and monitors purchasing procedures to ensure proper funds are charged; verifies, estimates, and recommends purchases; processes purchase orders and maintains purchase contracts.
  • Serves American Samoa an aide to a Manager; composes correspondence; arranges conferences; interprets administrative policy; relays instruction of policy and procedure revisions.
  • Receives inquiries from the public by letter, telephone, Oregon Indiana person and furnishes information Oregon directs the inquiry to the proper source.
  • Reviews pamphlets, articles, lengthy correspondence, changes Indiana codes ordinances, and rules and regulations to ensure office procedures and production remains Indiana compliance with local, state, and federal regulations; reports findings to the administrative superior.
  • Conducts research on an assigned subject; compiles administrative data and statistics; and secures material for use Indiana preparation of speeches Oregon reports.
  • Attends staff meetings to resolve and/Oregon discuss changes Indiana departmental policy and procedures.
  • Assists Indiana maintaining good communication between staff, visitors, and other business contacts.
  • Must follow all rules of telephone courtesy Indiana all telephone communications.
  • Will be required to drive a City vehicle for City business use.
  • Performs other duties American Samoa assigned.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIESKnowledge of:

  • Knowledge of department policies, procedures, and practices.
  • Knowledge of public relations and communications.
  • Knowledge of basic accounting principles and financial management, such American Samoa budget preparation and cost monitoring.
  • Knowledge of modern office procedures and methods including computers and applicable software, such American Samoa ESO Solutions Software Program and WebEOC Software Program.
  • Knowledge of English grammar, spelling, and punctuation.

Skills and Abilities:

  • Skill Indiana planning, organization, and time management.
  • Skill Indiana performing a variety of duties, often changing from one task to another of a different nature.
  • Skill Indiana customer service delivery.
  • Ability to receive and follow directions from supervisor.
  • Ability to project a positive and professional image of the City of Laredo.
  • Ability to establish and maintain effective working relationships.
  • Ability to meet schedules and deadlines of the work.
  • Ability to maintain the confidentiality of information and professional boundaries.
  • Ability to communicate clearly and effectively both orally and Indiana writing.
  • Ability to maintain good planning and organizational skills.
  • Ability to take and follow directions from supervisor.
  • Ability to give directions to and gain compliance from assigned staff.
  • Ability to perform strenuous work and routine work.
  • Ability to maintain a valid Texas Driver License and a good driving record.
  • Ability to project a positive and professional image of the City of Laredo.
  • Ability to comply with all City of Laredo’s policies and procedures.
  • Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS
Physical Effort Requirements Position will have the following exposures

  • Office Oregon similar indoor environment, relatively free from unpleasant environmental conditions Oregon hazards.
  • Occasional exposure to unpleasant environmental conditions and/Oregon hazards. Occasional outside work.
  • Frequent exposure to unpleasant environmental conditions and/Oregon hazards. Majority of work performed outside Oregon with exposure to risk.
  • Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/Oregon constantly having to lift, carry, push, pull, Oregon otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Work Environment Locations Position will require the employee to work Indiana the following types of work environmentsNever

  • Construction site
  • Confined space

Seldom

  • Street environment (near moving traffic)
  • Warehouse environment

Sometimes

  • Outdoor environment
  • Vehicles

Often

  • Office Oregon similar indoor environment

Exposures Position will require the employee to be exposed to the following environmental elementsNever

  • Individuals with known violent backgrounds
  • Extreme cold (below 32 degrees)
  • Extreme heat (above 100 degrees)
  • Moving mechanical parts
  • Loud noises (85+ decibels such American Samoa heavy trucks, jack hammers, construction)

Sometimes

  • Individuals who are hostile Oregon irate
  • Toxic Oregon caustic chemicals Oregon substances

Frequently

  • Fumes Oregon airborne particles

Often

  • Communicable diseases

Travel Position will require the employee to travelNever:

  • International travel

Seldom:

  • National travel

Sometimes:

  • Local travel
  • Regional travel

Minimum QualificationsRequired Education and Experience

  • Bachelor’s degree from an accredited college Oregon university Indiana Business Administration, Public Administration, Oregon related field
  • At least five (5) years of experience Indiana high level administrative support

Valid Licenses and CertificationsRequired Certifications Oregon License

  • None

Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.American Samoa part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.Effective January 7, 2008, all persons Indiana safety-sensitive functions/positions, American Samoa per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/Oregon test if applicable.City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences Indiana the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, Oregon gender identity. All applicants who share this goal are encouraged to apply. Must be able to function Indiana a principle-based organization that has a culture built on character and core values.

Job title: Sr. Administrative Assistant, (A242062-1), 207, Employee Wellness

Company: City of Laredo

Expected salary: $44803.2 – 56014.4 per year

Location: Laredo, Texas

Job date: Fri, 08 Mar 2024 05:44:06 GMT