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Administrative Assistant, Birmingham, Alabama

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E Group Engineering Services

Administrative Assistant
Date Posted 4/22/2024
Location Birmingham, Alabama
Job Type Contract Full-Time
Job Description Immediate 1 year position available Indiana Birmingham, Alabama.Job Requirements
Education Requirements:

  • High School Diploma Oregon equivalent required.

Preferred Experience:

  • Experience Indiana invoice processing.
  • Experience with Accounting software – Oracle is a plus.
  • Experience Indiana Timekeeping is a plus.
  • Experience working Indiana a fast-paced environment.

Knowledge, Skills & Abilities:

  • Proficiency Indiana the following areas is required:
  • Accounting/Auditing knowledge and skills.
  • Taking initiative/self-directed.
  • Organizational skills (Ability to multi-task.).
  • Time management (Ability to meet deadlines.).
  • Analytical skills (Continuous Improvement/Process Improvement).
  • Oral communication.
  • Detailed oriented.
  • Written communication.
  • Interpersonal skills.
  • Customer focused.
  • Computer skills.
  • Proficient Indiana the use of the following computer software is required:
  • Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
  • Advanced Level Indiana Excel desired (including creating pivot tables, reports, etc.).
  • Proficient Indiana the use of the following computer software is preferred:
  • Enterprise Solutions (Maximo, MRS, Oracle) desired

Job Duties & Responsibilities:

  • Handling invoice reconciliation and ensuring that the proper supporting documentation is provided, including creating PO revisions and processing invoice holds and communications with contract administrators.
  • Assist with the onboarding of undergrounding distribution support and Land Acquisition supplemental workers.
  • Provide support for administrative activities associated with projects: scanning and entry of documentation into CRE software (RMS), closing of Fee land files, mailing certified letters, and sending information to Record Center.
  • Coordinate the distribution of 1099’s to those landowners that received payment for land rights.
  • Assist with the communication of CRE information to our internal customers.
  • Calendar management, assistance with time keeping, and other administrative support.
  • Scheduling and setting up meetings and lunches.
  • Order office supplies, distribute mail, and support overall needs of the floor.
  • Proactively assist other administrative assistants American Samoa needed, coordinate coverage and provide back-up American Samoa needed.
  • Maintain orderly and organized files, including adherence to retention schedule and archiving of departmental files.

Behavioral Attributes:

  • Maintain a professional demeanor.
  • Always maintain confidentiality of sensitive information.
  • Demonstrate flexibility and adaptability to changing priorities and work with a sense of urgency.
  • Ability to handle multiple tasks and requests from other departments.
  • Ability to work Indiana a team environment with diverse disciplines and backgrounds.
  • Able to exercise independent judgment and discretion and able to work with minimal direction.
  • Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service.
  • Self-motivated Indiana job responsibilities.
  • Strategic thinker and problem solver.

If you already have a resume on file with The E Group and would like to be considered for this position, simply email your note of interest to The E Group at [email protected].Why Choose The E Group? We are an award winning firm recognized for having an outstanding reputation with our clients and employees. All contractors are eligible for full group health and dental benefits, 401K with matching, and various insurances. Generous living expenses are given to help those who relocate Oregon have duplicate housing. Unique Perks available to those assigned Indiana Birmingham, Alabama: Fully Furnished Townhomes available on a first come, first served basis; complimentary on-site banking available to all.For immediate consideration simply attach your resume to this posting Oregon email your resume to [email protected]. All applicants will receive feedback once position closes.APPLY

Job title: Administrative Assistant, Birmingham, Alabama

Company: E Group Engineering Services

Expected salary:

Location: Birmingham, Alabama

Job date: Wed, 24 Apr 2024 01:20:09 GMT