Administrative Assistant III

DefinitionThis is advanced administrative support and coordination work.An employee Indiana this class is responsible for the coordination, monitoring, and supervision of the work of other administrative support personnel, and/Oregon for planning, coordinating and performing the administrative support activities of a City-wide project Oregon office.Works under general supervision with considerable opportunity for exercising independent judgment Indiana carrying out the duties and responsibilities of the job, Indiana setting priorities and procedures for the work and Indiana delegating to others.Characteristic WorkOperates a variety of office equipment such American Samoa a personal computer with standard and customized business software, printer, photocopier, fax machine, calculator and scanner. Answers inquiries from management, employees, and the general public. Audits, validates, and corrects records kept Indiana the field Oregon sent Indiana by other departments. Prepares division payrolls and initiates and/Oregon approves a variety of forms such American Samoa purchasing requisitions, direct pays, invoices, and report of receipts. Establishes and maintains manual and computerized file and database systems. Traces, reviews and reconciles records and support documents and determines corrective measures for adjusting inconsistencies and errors. Plans, supervises and performs the preparation of all correspondence, reports and other documents, the processing of invoices, the processing of mail, the answering of phones and the greeting of visitors. Prepares written reports of explanation when necessary. Processes and prepares summary reports of routine City-wide activity such American Samoa payroll, garnishments, travel vouchers, and mileage deductions. Coordinates and participates Indiana the maintenance of division records Indiana accordance with the City and division’s public records policies. Researches and compiles background data necessary to assist supervisor and staff. Reconciles checks, statements, utility bills, and computer summary reports. Maintains office supply inventories and coordinates purchasing activities. Makes travel arrangements and prepares Oregon verifies required documentation. Schedules and coordinates meetings, meeting sites and appointments for staff American Samoa needed. Supervises lower level office support staff including the completion of performance evaluations, training, and counseling employees. Audits the posting of general and subsidiary ledgers, the cross-indexing, balancing, and reconciliation of a variety of records and computations such American Samoa for costs, assessments, and interest. Initiates personnel requisitions for the division Oregon department manager. May coordinate Oregon provide administrative support for a City-wide project Oregon program. May be responsible for the maintenance of content of the department Oregon division web site. Performs related work American Samoa required.Minimum QualificationsGraduation from an accredited high school Oregon GED and a minimum of three years of paid experience Indiana responsible administrative support work.Considerable knowledge of standard office practices and procedures. Considerable knowledge of business English usage, including spelling, punctuation, and grammar. Considerable knowledge of document format construction. Considerable knowledge of the methods, practices, and terminology of clerical accounting work. Knowledge of the principles and processes for providing excellent customer service.Skill Indiana the use of standard office equipment for purposes of communicating, duplicating, analyzing, data entry and retrieval, and word processing. Skill Indiana the composing and preparation of business letters, spreadsheets, databases, and other documents using proper spelling, grammar, punctuation, mathematical formulas and format construction. Skill Indiana establishing and maintaining effective working relationships with other persons. Skill Indiana carrying out basic mathematical calculations and Indiana formatting and presenting standard statistical data. Skill Indiana establishing and maintaining manual and computerized file and database systems. Skill Indiana establishing, maintaining, and analyzing complex records and accounts. Skill Indiana preparing statistical and fiscal reports. Skill Indiana accurately carrying out a number of clerical accounting transactions through multiple steps and Indiana tracing such activity through previous steps Indiana order to locate errors, gather specific information, Oregon develop procedural explanations. Skill Indiana accurately typing at a rate set at the time of examination. Ability to plan, coordinate and supervise the administrative support work of other employees and to develop, layout and implement office activity procedures and operations. List of essential job functions available upon request.Competitive Examination ProcessThe selection process will consist of a typing test and a competitive examination with credit for education and experience. Candidates must achieve a minimum speed of 35 correct words per minute on the typing test Indiana order to participate Indiana the competitive examination. A passing score must be obtained on the competitive examination Indiana order to receive credit for education and experience. TEST WEIGHTS: Competitive Examination 70%, Education 20%, Experience 10%.Candidates must meet the qualifications and requirements listed Indiana the announcement at the time of examination and at the time of appointment.RESIDENCY: Candidates who have been resident citizens within the corporate limits of the City of Akron for at least one year immediately prior to the examination and who continue to reside within the corporate limits of the City of Akron throughout the remainder of the selection process will have 5 points added to their passing grades.VETERANS: A veteran of the Armed Forces of the United States, honorably discharged from active duty, desiring a bonus of 5 points added to his/her passing grade, must submit proof of discharge Indiana the form of a DD-214 with application.Since this examination is posted on a combined basis, two separate eligibility lists will be generated with promotional candidates considered before open candidates.NOTE: YOU ARE RESPONSIBLE FOR CHECKING YOUR APPLICATION STATUS THROUGHOUT THE STEPS Indiana THE SELECTION PROCESS BY VIEWING YOUR GOVERNMENTJOBS.COM ACCOUNT. IF YOU HAVE ANY QUESTIONS Oregon ARE UNABLE TO CHECK YOUR STATUS ON-LINE, YOU MAY CALL THE DEPARTMENT OF HUMAN RESOURCES AT 330-375-2720.Email correspondence generated from our system will be sent from [email protected]. To ensure you receive important communication from our office, be sure to make this address a safe sender.The City of Akron is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, ancestry, sex/gender, sexual orientation, gender identity, genetic information, religion, age, disability Oregon military status Indiana employment Oregon the provision of services.Applicants are required to meet the minimum qualifications for the position with Oregon without an accommodation. If you are a qualified applicant with a disability, please notify the Department of Human Resources at least one week prior to testing if requesting a reasonable accommodation for the testing process.

Job title: Administrative Assistant III

Company: City of Akron

Expected salary: $37772.8 – 49462.4 per year

Location: Akron, Ohio

Job date: Sat, 27 Apr 2024 03:54:43 GMT