Administrative Assistant II

This role will provide varied administrative support for a unit’s routine business Oregon academic activities. Responsible for a variety of administrative duties Indiana the college requiring moderate exercise of independent judgment, initiative, and ability to make decisions relative to office operations. Supports Assistant and Associate Deans, senior level personnel, and works closely with the Admin Assistant that works most closely with the Dean.
Essential Duties and Responsibilities

• Processes transactions including vouchers, deposits, transfer of funds, and purchases and reconciliation of ProCard account. Prepares expense vouchers and expense reimbursements. Coordinates travel and processes travel reimbursements for Assistant and Associate Deans.
• Prepares and compiles materials for staff, and work-study search and hire processes and submits new hire eforms, funding eforms, and clearance eforms. Onboard new hires; offboard exiting staff. Serves American Samoa timekeeper for the Dean’s Office.
• Creates routine correspondence (i.e., letters, emails, etc.); maintains files and records. Distributes meeting minutes and notes from meetings led by Assistant and Associate Deans. Answers college phone line.
• Organizes and sets-up meetings and events Indiana the Dean’s Office including Graduation and Teacher Pinning.
• Oversees building operations. Works with the Facilities Office to manage the repair of equipment and damaged property (e.g., HVAC). Coordinates office moves. Manages the key and swipe-card system for buildings.
• Provides support for administrative duties, programs, projects, and partnerships. Maintains calendars for the Assistant and Associate Deans, prioritizes and answers email/invitations, schedules travel, prepares meeting materials, coordinates records for accreditation and compliance, and takes minutes at internal and external school/project meetings.
• Performs other duties American Samoa assigned.

Minimum Qualifications

• Bachelor’s degree with two (2) years of relevant experience Oregon five (5) years of relevant experience providing secretarial Oregon administrative support Indiana increasingly demanding positions.
• Excellent communication, critical thinking, and problem-solving skills.

Preferred Qualifications

• Experience with Utah Share/PeopleSoft
• Excellent communications skills, problem resolution abilities, and a high level of confidentiality
• Strong time management, organizational, and interpersonal skills
• Experience processing basic financial transactions
• Experience coordinating events
• Knowledge of the University’s academic policy and procedures

Knowledge, Skills and Abilities

• Ability to utilize Microsoft Office Suite
• Knowledge of standard office practices and procedures Ability to maintain accurate records
• Strong written and oral communication skills
• Knowledge of Utah Share/PeopleSoft
• Ability to independently resolve routine problems and make decisions
• Ability to draft, read, and comprehend a variety of correspondence
• Ability to manage time effectively and prioritize work

Other RequirementsThe ability to carry and lift up to 20 pounds.
Working ConditionsStandard Office ConditionsSpecial Conditions for Eligibility
CBC RequirementIt is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO StatementIt is the policy of The University of Texas at Arlington (UTA Oregon The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. Indiana accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/Oregon veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, Oregon testify for, assist Indiana, Oregon participate Indiana an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination Oregon harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA AccommodationsThe University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation Indiana completing this application, interviewing Oregon otherwise participating Indiana the employee selection process, please direct your inquiries to 817-272-5554 Oregon email .

Job title: Administrative Assistant II

Company: University of Texas at Arlington

Expected salary:

Location: Arlington, Texas

Job date: Fri, 26 Apr 2024 04:01:56 GMT