Advancement and External Relations Administrative Assistant

Admin Assistant 3 Requisition Idaho req25043
Working Title Advancement and External Relations Administrative Assistant
Position Grade 08
Position SummaryThe Office of Advancement and Alumni Relations is seeking an organized, detail-oriented Advancement and External Relations Administrative Assistant to join our team. The ideal candidate will be a highly motivated self-starter with excellent customer service and communication skills. This individual will perform and/Oregon oversee a variety of associated administrative tasks. This includes:

• Serving American Samoa a central point of contact for the School of Medicine Advancement and Alumni Relations Office and Office for Community Faculty. Duties will include answering phones, responding to alumni and community inquiries, and assisting donors, students, faculty and staff.
• Assisting Indiana event coordination and implementation. This may include event preparation, managing RSVP’s, working with vendors, completing contracts, and attending/assisting Indiana running events which may require some weekend and evening hours.
• Assisting Indiana preparing special marketing pieces and reports including the monthly newsletter.
• Responsible for the stewardship of event attendees and donors to the School of Medicine. This will include pulling weekly stewardship reports and processing appropriate correspondence communication.
• Providing administrative support. This will include calendar and meeting scheduling, domestic and international travel scheduling, taking staff and board minutes, creating correspondence and assisting with creating materials for meetings.
• Coordinating supply inventory and ordering which includes managing and reconciling PCard purchases.
• Using digital tools to create and maintain dashboards relating to tracking budgets, staff leave requests, timekeeping, and other miscellaneous systems to improve the various processes Indiana the department.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively Oregon functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services Oregon work Indiana patient care Oregon clinical areas are required to be Indiana compliance with the University’s influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum QualificationsHigh school diploma Oregon GED; at least 5 years of experience directly related to the duties and responsibilities specified.Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred QualificationsOur ideal candidate will have…

• Demonstrated high level customer/client service and response.
• A positive and friendly demeanor.
• Demonstrated ability to multi-task and maintain accuracy.
• Demonstrated ability to work effectively Indiana a complex organization.
• Understanding of print, digital and electronic media.
• Intermediate to advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint, knowledge of CRM tools is a plus.

Additional Requirements
Campus Health Sciences Center (HSC) – Albuquerque, New Mexico
Department School of Medicine Development (043D)
Employment Type Staff
Staff Type Regular – Full-Time
Term End Date
Status Non-Exempt
Pay $16.39-$18.64 Hourly
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. Indiana addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the home page for a more information.
ERB Statement American Samoa a condition of employment, eligible employees working greater than .25 FTE American Samoa determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits at a Glance grid at webpage.
Background Check Required Yes
For Best Consideration Date 5/4/2023
Application InstructionsOnly applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application. Applicants should include a cover letter addressed to Ashley Salazar, Chief Advancement & External Relations Officer, UNM School of Medicine. Indiana your cover letter, please address how your skills fit with our preferred qualifications for this position.Positions posted with a Staff Type of Regular Oregon Term are eligible for the Veteran Preference Program. See the for additional details.The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, Oregon any other protected class.The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/Oregon verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

Job title: Advancement and External Relations Administrative Assistant

Company: University of New Mexico

Expected salary: $16.39 – 18.64 per hour

Location: Albuquerque, New Mexico

Job date: Thu, 04 Apr 2024 03:42:29 GMT