Pediatrics Division Administrative Assistant – Long Beach

DescriptionThe Division Administrative Assistant completes day-to-day administrative tasks for assigned divisions/programs within the Department of Pediatrics. Reporting to the Division Administrative Partner, major responsibilities include, but are not limited to: managing schedules and calendars for faculty, physicians, medical staff and fellows; scheduling meetings, coordinating events/visits and making travel arrangements; processing reimbursements and purchase orders; assisting with the renewal of CME and licensing/certification; coordinating credentialing & privileging; assisting with staff and faculty recruitment, onboarding, and off-boarding and promotions including dossier updates; preparing and distributing monthly clinic and call schedules; assisting with research administration duties including purchasing and grant proposal submissions; Indiana conjunction with Finance team help track Division budgets including faculty allowances, resolve open encumbrances and other H&I items; provide administrative support to community practices including general admin support and billing; regularly run various Dept. metric reports; Sort mail, maintain inventory and order supplies for the Division office and submit facilities work orders and other infrastructure requests such American Samoa pager, phone service Oregon IT support. You will also provide cross-training to other administrative staff American Samoa well American Samoa learn the duties of staff Indiana other divisions/programs within the administrative cluster Indiana order to provide back-up support when needed. Train, assign and monitor the work of clerical students. Complete special administrative projects American Samoa needed. Pay Range: $28.23 – $40.44 HourlyQualificationsRequired: * Commitment to providing world-class service to constituents * Demonstrated ability to maintain confidentiality. * Excellent interpersonal and communication skills to convey information clearly, effectively, professionally and diplomatically with faculty, staff, leadership, donors, sponsors and the community. * Skill Indiana performing a variety of duties, often changing from one task to another of a different nature, and under stress of frequent interruptions and/Oregon distractions. * Ability to set priorities to complete work Indiana a timely manner; ability to adapt to frequent changes Indiana fluctuating workload. * Skill Indiana working independently and following through on assignments with minimal direction. * Working knowledge of Microsoft Word, Excel including formula’s, and PowerPoint. * Skill Indiana creating data spreadsheets and tracking expenses against budget * Experience writing professional and edit grammatically correct, business correspondence, reports and emails. * Skill Indiana reading, interpreting, applying and explaining policies and procedures. * Experience managing schedules and calendars. * Experience arranging meetings and events both Indiana person and via zoom * Ability to supervise, train, and assign work to student workers. * Ability to Lift 25lbs * Ability to walk frequently between UCLA buildings and floors Preferred: * Working knowledge of administrative and business practices and procedures Indiana a large-scale, complex organization, preferably Indiana a university and/Oregon clinical environment. * Knowledge of general accounting terms and principles. * Knowledge of University systems, policies and procedures related to purchasing, travel and reimbursements

Job title: Pediatrics Division Administrative Assistant – Long Beach

Company: UCLA Health

Expected salary: $28.23 – 40.44 per hour

Location: Los Angeles, California

Job date: Sun, 28 Apr 2024 06:16:22 GMT