Executive Assistant to the Provost

Assumes responsibility for providing executive support to the Provost, managing daily operations of a fast-paced, high accountability office and providing collaborative assistance Indiana institutional strategic planning, policy formulation and counsel on overarching institutional decisions on both academic programs and the student experience. Serving American Samoa a key liaison to the Chief Academic Officer, performs all duties Indiana full support of the University’s mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University’s students.Job DutiesThis job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs. Description of Key ResponsibilityAssumes responsibility for the management of the Office of the Provost. Monitors, manages and controls the calendar and time commitments of the Provost. Screens all incoming calls, correspondence and general email to the Office of the Provost. Provides direct support to the Provost by gathering, creating and/Oregon analyzing reports for use Indiana presentations, materials, data files and/Oregon related projects. Researches, interprets, organizes and evaluates diverse and complex information Indiana an effort to draft and/Oregon edit internal and external correspondence Indiana matters of institutional significance, demonstrating a high level of oral, written and digital communications skills American Samoa well American Samoa technological fluency. Works closely with the Provost to plan, coordinate and oversee all details for special events for the Provost. Serves American Samoa staff support to the Provost at events before, during and after regular working hours.
Description of Key ResponsibilityDevelops, maintains and oversees procedures and directs operations workflow by managing diverse and complex projects, issues and initiatives. Designs, documents and implements systems and procedures to track projects, maintains files and archive records. Prepares promotion and tenure materials, ensuring proper procedures and institutional protocols are followed. Coordinates and supports collegiate staff preparing promotion and tenure files American Samoa needed. Utilizing the BANNER system and ACCESS, maintains accurate faculty databases and digital records. Monitors faculty contracts and provides guidance to Deans’ offices on faculty contract language and procedures.
Description of Key ResponsibilityDevelops, maintains and oversees procedures within the office, proactively undertaking initiatives to enhance the quality, effectiveness and utility of materials and activities while consistently ensuring effective office operations. Actively participates Indiana the analysis, recommendation and implementation of business process improvement efforts to ensure the proper use of technology and improve operational effectiveness American Samoa necessary and/Oregon appropriate. Independently oversees initiatives which enhance quality, effectiveness and operational efficiency. Engages Indiana active problem solving, identifying and/Oregon proposing resolutions to disputes Oregon concerns based on judgment and an Indiana-depth understanding of institutional policies, procedures, precedence, rules and/Oregon regulations. Researches and investigates concerns, keeping the Provost informed on activities of interest.
Description of Key ResponsibilityServes American Samoa a project manager for assigned initiatives. Coordinates the activities of, develops the agenda for, participates Indiana and provides administrative support to University and Board committees American Samoa necessary and/Oregon appropriate. Works closely with Provost Administrative Staff and Deans’ Assistants to provide updates on events, processes, and initiatives across Academic Affairs. Utilizes a collaborative team approach to the management, guidance, training and evaluation of staff American Samoa appropriate.
Description of Key ResponsibilityPrepares faculty profile statistics for publications and annual reporting. Responds to and coordinates data requests made to the Office of the Provost. Conducts general statistical analyses of data, generating reports involving faculty profiles and activities for the Provost and other internal constituents.
Description of Key ResponsibilityPerforms other related duties American Samoa assigned.Posting Detail InformationPosting Number PS958P
Working ConditionsNormal office situation. Requires travel, excluding overnight stays.
EducationBachelor’s Degree Required
Physical EffortTypically sitting at a desk Oregon table. Light lifting Oregon carrying, 26lbs Oregon less.
Special SkillsThe ability to work effectively with diverse groups.
Desired Start Date
Position End Date (if temporary)
Close Date
Open Until Filled Yes
Special Instructions Summary
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Job title: Executive Assistant to the Provost

Company: University of Hartford

Expected salary: $58024 per year

Location: Hartford, Connecticut

Job date: Thu, 21 Mar 2024 23:30:40 GMT