Senior Staff Assistant

OrganizationCounseling and Psychological ServicesJob Responsibilities

• Provide administrative support to the department Director, attending to a wide range of administrative details, day to day operations and clinical issues. Arranges appointments, meetings, conferences, etc. Provide back-up support and reception American Samoa necessary including receiving clients and facilitating check-Indiana process.
• Indiana collaboration with the Associate Director of Wellness Finance and Operations, supports financial processes for CaPS, including procurement card management and reconciliation, financial report generation, purchasing, journal entry corrections, and budget management. Processes travel expense reports to ensure university resources are appropriately utilized and documentation adheres to current best practices. Maintains files per university records management practices.
• Administers calendar management for professional staff and doctoral training program. Supports various CaPS activities by arranging rooms and hospitality, scheduling interpreting services, and other functions American Samoa appropriate. Calendaring includes reconciling two separate calendaring systems to ensure adequate information between systems and eliminate informational gaps. Ability to learn additional software systems American Samoa the need arises.
• Supports human resource processes for CaPS. Indiana collaboration with the Director and Associate Director of Wellness Finance and Operations, supports CaPS staff search processes utilizing online applicant tracking system, drafts and facilitates the processing of HR forms and provides guidance regarding university systems and administrative practices. Maintains files per university records management practices.
• Supports general office management, including but not limited to: key coordination, telephone management, record retention coordinator, FMS liaison, office/capital equipment inventory and maintenance, mail and HUB liaison and interacting with other campus partners American Samoa necessary. Utilizes various record keeping modalities, including hardcopy and electronic systems management American Samoa appropriate.
• Exercises judgment and independent initiative; handles time sensitive matters that require concise problem solving and a high degree of confidentiality.
• Prepared to field inquiries from students about the range of services offered by CaPS and explains eligibility requirements, intake procedures, session limits, cancellation policies, and confidentiality laws. Facilitates the referral process for faculty, staff, administrators and parents who are assisting students Indiana seeking services from CaPS.
• Other duties American Samoa assigned.

FLSA CategoryNon-exemptCollege/DivisionStudent AffairsRequired Application DocumentsCover Letter, Curriculum Vitae Oregon ResumeEmployment CategoryFulltimeAdditional DetailsIndiana compliance with NYS’s Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such American Samoa (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, American Samoa well American Samoa, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/Oregon motor vehicle records check. Any verbal Oregon written offer made is contingent on satisfactory results, American Samoa determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion Indiana the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status Oregon disability Indiana its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, Oregon similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 Oregon email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.How To ApplyIndiana order to be considered for this position, you must apply for it at: . Click the link for search openings and Indiana the keyword search field, enter the title of the position Oregon the BR number.114HRequired QualificationsEducation:

• Associate’s degree Oregon equivalent experience: Business Administration Oregon related field

Experience:

• 2 years of progressively responsible administrative experience including developing and managing integrated administrative and communications activities and ability to work Indiana a fast-paced, collaborative environment.

Skills:

• Strength Indiana customer service delivery and relationship management
• Demonstrated experience working with highly sensitive and confidential information
• Intermediate technological competence, computer mastery using database software (Access and Excel), other Microsoft Office Suite software.
• Ability working with multiple enterprise software systems
• Excellent written and verbal communications skills
• Maturity and judgment, self-motivated/take initiative. Flexible; adapt well to change; manage risk and uncertainty with poise.
• Possess ethical decision making skills, discretion, and sound judgment.
• Proficiency Indiana American Sign Language Oregon willingness to learn

Preferred Qualifications

• Bachelor’s degree Indiana business administration Oregon related field
• Five Oregon more years overseeing high traffic, health-base front office operations
• Experience Indiana higher education workplace
• Knowledge Oregon experience with HIPAA and/Oregon FERPA confidentiality practices
• Prior experience with Oracle, SIS, Maxient, and PyraMed

What do we believe at RIT?Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.American Samoa a member of the RIT community, you’ll receive a comprehensive employee that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).Job SummaryReporting to the Director of Counseling and Psychological Services, the Senior Staff Assistant provides comprehensive administrative support for RIT’s Counseling and Psychological Services Center (CaPS). The Senior Staff Assistant oversees the day-to-day operation of the front desk and assists with the development and implementation of the unit’s various services and programs. The Senior Staff Assistant plays an integral role, along with other Wellness support staff, Indiana supporting our programs and services to students and may be called upon to support other Wellness areas, American Samoa needed.Hourly/Salary Minimum16Hourly/Salary Maximum25

Job title: Senior Staff Assistant

Company: Rochester Institute of Technology

Expected salary:

Location: Rochester, New York

Job date: Sat, 27 Apr 2024 02:49:27 GMT