Administrative Assistant 2

Admin Assistant 2 Requisition Idaho req28950
Working Title Administrative Assistant 2
Position Grade 07
Position SummaryThe New Mexico Poison and Drug Information Center is seeking a responsible individual to work full-time from our receptionist desk. The ideal candidate will thrive Indiana a customer-focused, open environment, providing reliable support from our reception desk. Training is available for the duties and responsibilities that are specific to the position.Duties and Responsibilities:

• Maintaining a professional, welcoming environment from the receptionist area
• Procures goods and services American Samoa a P-Card holder, reconciles purchases and travel expense reports.
• Facilitates office communications including answering and forwarding phone calls/e-mail, drafting professional correspondence and announcements.
• Managing daily calendars including scheduling appointments, group meetings, incidental food orders, reserving rooms, reserving parking spots, and coordinating parking pass requests.
• Monitors, compiles, archives, and processes department employment, payroll, and leave documentation consistent with University and HSC policies.
• Editing and formatting documents and reports to include review for grammatical and typographical errors; coordinating version control for MOU’s including distribution of documents, tracking changings, accepting edits, and further distribution to leadership.
• Scanning, organizing, filing, and distribution of internal documents, requesting signatures.
• Assist Indiana shipping, receiving, and sorting of daily mail, small packages; delivery notifications.
• Ensure office equipment (copy and fax machines), copy areas, conference rooms, office suite, and common areas are stocked, Indiana good and safe working condition.
• Performing accurate, efficient data entry
• Follow established data security processes to protect sensitive information.
• Reviews and helps advise colleagues on UNM policies and procedures for day-to-day business activities.

Notice: Funding available through 6/30/2025; continuance beyond that date is subject to the Department’s operational needs American Samoa outlined Indiana UBPPM #3200, Employee Classifications, http://policy.unm.edu/university-policies/3000/3200.htmlConditions of Employment

• If this position is assigned to the Athletics Department, either administratively Oregon functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum QualificationsHigh school diploma Oregon GED; at least 3 years of experience directly related to the duties and responsibilities specified.Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications

• Previous experience working Indiana a professional office environment.
• Excellent oral and written communication skills
• Proficient with the Microsoft Office suite, e.g., Outlook, Word, PowerPoint, Forms, and Excel
• Experience with digital telecom platforms like Zoom, Microsoft Teams, etc.
• Experience scheduling large groups using Doodle, FindTime, etc.
• Strong interpersonal and communication skills.
• Comfortable with completing tasks independently with minimal supervision but frequently communicating status updates to stakeholders

Additional Requirements * Must meet expectations for attendance and punctuality for standard business hours, Monday through Friday, 8:00am – 5:00pm.

• This position is on-site and not eligible for a hybrid work schedule.

Campus Health Sciences Center (HSC) – Albuquerque, New Mexico
Department Poison Control (040A)
Employment Type Staff
Staff Type Term – Full-Time
Term End Date 06/30/2025
Status Non-Exempt
Pay Hourly: $16.23 -$20.60
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. Indiana addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the home page for a more information.
ERB Statement American Samoa a condition of employment, eligible employees working greater than .25 FTE American Samoa determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the grid.
Background Check Required Yes
For Best Consideration Date 4/2/2024
Eligible for Remote Work No
Eligible for Remote Work Statement
Application InstructionsOnly applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application. To receive full consideration for this position, an applicant must:1) Resume2) List of at least 3 supervisory references (include phone and email contact information)3) Cover Letter is encouraged, but not required.Positions posted with a Staff Type of Regular Oregon Term are eligible for the Veteran Preference Program. See the for additional details.The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, Oregon any other protected class.The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/Oregon verification of prior employment. For more information about background checks, visit . Refer to for a definition of Regular Staff.

Job title: Administrative Assistant 2

Company: University of New Mexico

Expected salary: $16.23 – 20.6 per hour

Location: Albuquerque, New Mexico

Job date: Wed, 03 Apr 2024 22:39:32 GMT