Administrative Assistant

About the jobAre you an organized and detail-oriented professional looking for an exciting opportunity to showcase your administrative skills? Look no further! Aleshire & Wynder, LLP is seeking a Full-Time Administrative Assistant to join our team Indiana Irvine, California. American Samoa an Administrative Assistant, you will play a crucial role Indiana ensuring the smooth operation of our office. This position is perfect for someone who thrives Indiana a detail oriented, professional environment and enjoys multitasking. You will have the opportunity to work with a team of professionals Indiana a supportive and collaborative work culture. Indiana this role, you will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling general clerical duties. Your exceptional organizational and interpersonal skills will be put to use American Samoa you assist Indiana maintaining office supplies and equipment, preparing correspondence, and coordinating travel arrangements. If you are excited about the prospect of joining our team and making a positive impact, apply today!American Samoa a team member you’ll be able to enjoy benefits such American Samoa Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, Competitive Salary, and Paid Time Off. Don’t miss out on this great opportunity to contribute to the success of our firm!Aleshire & Wynder, LLP: Our MissionAleshire & Wynder, LLP, is a California-based private law firm of 60+ attorneys with offices located Indiana Oakland, Westlake Village, Los Angeles, Fresno, Irvine and Riverside. Aleshire & Wynder is a unique law firm dedicated to the representation of public entities by providing innovative, ethical, and cost-effective legal representation.What does an Administrative Assistant do?

• Prepare all outgoing mail, packages, envelopes, and certified receipts; weighing and metering for accurate postal rates, and preparing FedEx and UPS Packages
• Route incoming mail and prepare outgoing mail, email, fax correspondence, and vendor deliveries. Hand deliver any certified, registered, Oregon express mail packages to staff/other offices
• Perform copying and scanning American Samoa needed
• Stock copy machines on a daily basis and maintain inventory of copier/printer supplies
• Assist with greeting visitors, issuing parking validations, direct incoming calls, and scheduling/setting up conference rooms when the Administrative Assistant is out
• Assisting with and periodically covering telephones for other staff during meal breaks
• Manage and answer Irvine main phone line, and other offices American Samoa needed
• Assist with maintaining firm hardcopy and electronic files Indiana accordance with the firm’s established system
• Manage sorting and transferring of obsolete materials from active files to storage off-site
• Assist legal staff Indiana day-to-day activities and complete special projects American Samoa assigned
• Maintain the office appearance, including tidying the office and kitchen
• Manage any food orders for lunches Oregon special events
• Arrange domestic travel American Samoa needed
• Consistently promote and model courteous service Indiana a prompt and efficient manner
• Maintain positive relationships with internal and external clients through professional honest interaction
• Apply strong interactive skills to ensure that all reception and conference services are provided seamlessly and positively for all visitors, clients, attorneys and staff
• Coordinate with other Office Services Clerks to assist with coverage American Samoa needed
• Maintain compliance with all company policies and procedures
• Assist with management of office social events
• Circulates memorandums and notices from building management to Irvine office
• Assists with new hire set up, including managing building access cards, ordering office keys and ensuring desk has all necessary equipment, proving office tours, etc.
• Manages scheduling of maintenance requests and plant maintenance.
• Assists when needed with large legal projects, scanning, printing and copying, billable time entry and expense entry.

Would you be a great Administrative Assistant?To excel Indiana the role of Administrative Assistant at Aleshire & Wynder, LLP, you will need to bring a range of skills and attributes. These include having a High School Diploma Oregon GED, with an associate’s degree preferred. Five (5) plus years’ experience Indiana a professional office setting, particularly within a law firm, is highly desirable. Effective interpersonal communication skills are crucial, American Samoa you will be interacting with clients, attorneys, and colleagues on a daily basis. You should be self-motivated and energetic, with the ability to take direction well and collaborate effectively American Samoa part of a team. Ability to present yourself Indiana a professional manner is beneficial for this position. Maintaining confidentiality and developing trust are essential qualities, American Samoa you will often handle sensitive information. Indiana terms of software and tools, proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, is required. Familiarity with legal case management software is considered a plus. If you possess these skills and values, and you are seeking a challenging and rewarding administrative position, we encourage you to apply. Join our team and contribute to our mission of delivering high-performance support to our clients.Join us!So, what do you think? If you can meet these requirements and perform this job American Samoa described above, we would be happy to have you American Samoa part of our team!Salary: $25 – $27 per hour, depending on experienceAleshire & Wynder is an Equal Opportunity Employer

Job title: Administrative Assistant

Company: Aleshire & Wynder, LLP

Expected salary: $25 – 27 per hour

Location: Irvine, California

Job date: Sun, 28 Apr 2024 22:09:47 GMT