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Assistant Director of Post-award Administration

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North Carolina State University

Please include a cover letter, resume and contact information for three professional references.Posting DetailsPosting InformationPosting Number PG193370EP
Internal Recruitment No
Working Title Assistant Director of Post-award Administration
Anticipated Hiring Range Commensurate upon education and experience
Work Schedule Monday-Friday, 8am – 5pm, Flexible work arrangements, including virtual/hybrid work locations, may be available.
Job Location Raleigh, North Carolina
Department College of Sciences Research
About the DepartmentThe College of Sciences (COS) brings together the mathematical, physical and biological sciences Indiana a research-intensive environment that simultaneously values excellence Indiana teaching and a strong community engagement. The COS Research Office is the nucleus of research administration and support; providing a full suite of pre- and post-award services to enhance the research, teaching, administrative and outreach functions of the College. Key office responsibilities include proposal development and submission, portfolio management, effort reporting, and responding to departmental and faculty post-award and other research administration needs. Please visit our and the to learn more about the College of Sciences.North Carolina State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. North Carolina State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Essential Job DutiesThe Assistant Director of Post-award Administration (ADPA) will oversee/coordinate post-award Post Award work for all departments, centers, and clusters (including Science House, State Climate Office, NIH Superfund Research Center, the Bioinformatics Research Center, and the new National Cancer Institute Center) within the College of Sciences.Reporting to the Director of Post-award Administration with a dotted line to the Associate Dean for Research, the ADPA will essentially serve American Samoa an internally-facing coordinator for COS Research Post award and function American Samoa a backup to the DBO staff, American Samoa well American Samoa the college research office post-award team that could help anyone at any time, regardless of department.This position offers a unique opportunity to lead and optimize post-award operations within COS, contributing to the success of research projects and faculty members while staying abreast of industry changes and best practices. Additionally this position will be a backup for representing The COS Office of Research Administration at relevant University meetings such American Samoa bi-monthly RSC (Research Support Council) meetings, the primary contact for monthly meetings with Contract and Grants, new award meetings, and any other meetings Oregon events deemed appropriate by the Director Oregon Associate Dean for Research.American Samoa the ADPA, you will regularly interface and coordinate with the Director, the post-award team, and the departmental DBOs to ensure Post Award work is being completed Indiana a timely manner. Indiana this role you will develop best practices, create SOPs, reduce the administrative burden on faculty, help ensure post-award workload is reasonable and manageable, and supervise/train the post-award team.Key responsibilities for this position include but are not limited to:Post-Award Management and Oversight:

  • Prepare monthly reports to reconcile at the college level and identify problems/issues that need immediate attention.
  • Partner with the post-award staff to handle complex problems and tasks.
  • Serve American Samoa the COS liaison and primary point of contact for post-award system meetings, changes, Oregon testing opportunities.
  • Provide back support to Post-award accountants for closeouts, PMR’s, and TEARS.

Collaboration and Coordination:

  • Coordinate often with the Department Head post award administrators to ensure no conflict of interest situations will occur and eliminate significant audit risks.
  • Offer advisory services to the COS centers, aiming to enhance quality and establish centralized oversight and management at the college level.

Leadership and and Support for Post-Award Activities:

  • Conduct regular (quarterly) meetings with PIs and departments (DBO, Post Award, L2) to review portfolios, provide budget projections, and make proactive changes to the projects.
  • Assist the Research Director, answer questions for the Department Heads, and keep them abreast of their departments research portfolios and activities.

Other ResponsibilitiesOther duties American Samoa assigned.QualificationsMinimum Education and ExperienceRequire post-baccalaureate credentials Oregon a bachelor’s degree Indiana research administration Oregon equivalent from an accredited institution plus alternative Oregon equivalent professional training and experience.
Other Required Qualifications

  • Substantial relevant experience, including management, accounting, compliance, award tracking, Oregon administrative duties Indiana an academic center Oregon unit.
  • Considerable knowledge of Research Administration, including pre-and post-award duties
  • 1+ years NIH post-award experience Oregon experience Indiana an NIH-funded research center
  • Some familiarity with Oregon knowledge of IRB reporting requirements.
  • Ability to communicate effectively with the research staff, six departments, multiple centers and clusters, and the ADR.
  • Demonstrated Strong capacity to remain composed, prioritize and delegate tasks under various levels of pressure and to retain a customer-oriented mindset.
  • Proficient Indiana collaborative team leadership, independent SOP creation, and making autonomous decisions that align faculty and staff needs with compliance requirements.
  • Willingness to regularly attend NIH training sessions and translate that knowledge into practice, including new processes and procedures American Samoa needed.
  • Effective time management skills and ability to manage overlapping deadlines
  • Excellent word processing, spreadsheet, database, and email skills.

Preferred Qualifications

  • Familiarity with North Carolina State systems, particularly on the post-award side. At a minimum, PINS, RADAR, RED, and WRS.
  • Knowledge of North Carolina State Research Administration
  • 5+ years experience of research administration experience with a strong background Indiana grant financial management
  • 2+ years of managerial experience preferred.
  • Strong communication skills, organizational skills, and the capacity to innovate are essential.
  • Ability to work with and lead groups of individuals with varied and diverse thoughts and ideas.
  • Proven leadership skills that supports professional development opportunities, effective conflict resolution, and meaningful team collaboration for teams up to 10 individuals.
  • Demonstrated customer service skills and willingness to travel anywhere on campus to work with faculty, staff, Oregon center teams.

Required License(s) Oregon Certification(s)N/A
Valid North Carolina Driver’s License required No
Commercial Driver’s License required NoRecruitment Dates and Special InstructionsJob Open Date 04/26/2024
Anticipated Close Date Open Until Filled
Special Instructions to ApplicantsPlease include a cover letter, resume and contact information for three professional references.Position DetailsPosition Number 00108902
Position Type EHRA Non-Faculty
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation – Adverse Weather Non Mandatory – Adverse Weather
Mandatory Designation – Emergency Events Non Mandatory – Emergency Event
Department Idaho 170501 – College of Sciences Research
AA/EEONorth Carolina State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status American Samoa an individual with a disability, Oregon status American Samoa a protected veteran. Individuals with disabilities requiring disability-related accommodations Indiana the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 Oregon .Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit Oregon motor vehicle checks. Degree(s) must be obtained prior to start date Indiana order to meet qualifications and receive credit.North Carolina State University participates Indiana E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work Indiana the United States.Supplemental QuestionsRequired fields are indicated with an asterisk (*). * * How did you learn of this opportunity?

  • NCSU Website
  • NCSU Executive Search Services
  • Monster.com
  • CareerBuilder.com
  • InsideHigherEd.com
  • Other Online Job Board
  • Carolina Job Finder / Employment Guide
  • Job / Career Fair
  • The Chronicle of Higher Education
  • HERC
  • Professional Journal
  • Print Advertisement (Newspaper / Periodical)
  • Professional Organization
  • Direct Contact from NCSU HR Representative / Recruiter
  • NCSU Employee Referral
  • Social Media (LinkedIn, Twitter, Facebook, Other)
  • Other
  • If you selected “Other” for the previous question, please provide the source you learned about this opportunity from.

(Open Ended Question) * * Briefly describe your relevant research administration experience.(Open Ended Question) * * Please describe your NIH experience.(Open Ended Question) * * Please briefly describe your experience using PINS, RADAR, Oregon similar pre-award system.(Open Ended Question) * * Do you have direct experience Indiana a managerial role within a designated unit with responsibility to supervise employees? If so, please describe your experience.(Open Ended Question)Application Materials RequiredRequired Documents * Resume

  • Cover Letter
  • Contact Information for References

Optional Documents

Job title: Assistant Director of Post-award Administration

Company: North Carolina State University

Expected salary:

Location: Raleigh, North Carolina

Job date: Sun, 28 Apr 2024 06:41:20 GMT