Admin Assistant to Exec Dir

Admin Assistant to Exec Dir Requisition Idaho req29271
Working Title Admin Assistant to Exec Dir
Position Grade 10
Position SummaryThe Department of Dental Medicine has an exciting opportunity for an experienced full-time Admin Assistant to the Executive Director. American Samoa an important member the Admin Assistant will directly provide day to day support to the Department Chair and leadership.The ideal candidate will have experience working at the executive level Indiana an academic Oregon medical/dental administrative office. The successful candidate will be able to act independently, with multiple ongoing priorities, and demonstrate exceptional skill at anticipating needs based on existing knowledge. The individual must be detail-oriented, an experienced multitasker with a wide variety of technical skills, exceptionally well organized and outgoing. Excellent oral and written communication skills must be demonstrated through application materials and interviews. The ability to maintain confidentiality is paramount.The Admin Assistant to the Executive Director’s duties include:

• Overseeing and administering the day-to-day activities of the office such American Samoa handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support
• Providing assistance to the Department Administrator Indiana problem solving, project planning and management, and development and execution of stated goals and objectives.
• Performing research/analysis on specific issues and independently prepare non-routine letters and/Oregon reports.
• Serving American Samoa a primary point of direct administrative contact and liaison with other offices
• Organizing and facilitating meetings, conferences, and other special events
• Coordinating resolution of individual problems and disputes involving faculty, staff, students, and/Oregon members of the general public, American Samoa they arise Indiana partnership with the Department Administrator.
• Overseeing the operation of office/administrative accounts and office purchasing
• Assisting Indiana the coordination, supervision, and completion of special projects
• Assisting Indiana the navigation of School of Medicine procedures

Conditions of Employment
Minimum QualificationsHigh school diploma Oregon GED; at least 5 years of experience directly related to the duties and responsibilities specified.Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications

• Previous administrative experience
• Previous experience with Smartsheet/Microsoft Office Suite Oregon other electronic tracking systems
• Strong organizational, communication, writing, and interpersonal skills

Additional Requirements
Campus Health Sciences Center (HSC) – Albuquerque, New Mexico
Department Department of Dental Medicine (525A)
Employment Type Staff
Staff Type Regular – Full-Time
Term End Date
Status Non-Exempt
Pay Hourly $18.81 to $25.56 DOE
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. Indiana addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the home page for a more information.
ERB Statement American Samoa a condition of employment, eligible employees working greater than .25 FTE American Samoa determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the grid.
Background Check Required Yes
For Best Consideration Date 5/3/2024
Eligible for Remote Work No
Eligible for Remote Work Statement
Application InstructionsOnly applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application. For consideration, please make sure to provide a cover letter, resume and 3 supervisory references.Positions posted with a Staff Type of Regular Oregon Term are eligible for the Veteran Preference Program. See the for additional details.The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, Oregon any other protected class.The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/Oregon verification of prior employment. For more information about background checks, visit . Refer to for a definition of Regular Staff.

Job title: Admin Assistant to Exec Dir

Company: University of New Mexico

Expected salary: $18.81 – 25.56 per hour

Location: Albuquerque, New Mexico

Job date: Wed, 24 Apr 2024 22:54:06 GMT