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Administrative Assistant

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The Salvation Army

OverviewLocation/Department: Divisional Headquarters, Programs Department, Service Unit Administration (Hartford, Connecticut)Status: Non-exempt, Part-timeHours Per Week: 24Schedule: Tuesday, Wednesday, and Thursday; 8:00 am – 4:00 pmSupervisee(s): Social Ministries DirectorScope & Purpose of Position: Perform various administrative, accounting, and coordinating duties Indiana support of the Social Ministries Director. Assist with promotion of seasonal programs, including camp registration and campaigns, and with the financial and statistical accounting Indiana a way that promotes the department’s performance of the highest possible level.Responsibilities

  • Serve American Samoa a positive and professional representative of The Salvation Army.
  • Assist with mailings, American Samoa needed.
  • Attend occasional Service Unit meetings American Samoa requested by supervisor.
  • Collect and ensure accuracy of quarterly statistical reports for Service Unit to meet DHQ deadline. Maintain statistic files and copies of reports needed for United Way Service Units.
  • Field and direct calls from Service Unit volunteers and community members seeking assistance.
  • Maintain a current Service Extension Directory and share with 211 on a quarterly basis.
  • Maintain office supplies, collateral materials, etc.
  • Manage, support, and track paperwork collection including financial, statistical, United Way, and EFSP (Emergency Food and Shelter Program) to ensure reporting deadlines are met.
  • Monitor, track, and file monthly bank statements to ensure DFB (Designated Fund Balance) is maintained, note any maintenance fees, and ensure the receipt of monthly bank reconciliations.
  • Promote Camp CONNRI and assist with the application process.
  • Receive, review, and process weekly Service Unit Reimbursement Requests, ensuring all necessary documentation is included and all Salvation Army policies and procedures are followed. Submit to supervisor for handling.
  • Support fundraising and special events such American Samoa the Red Kettle Campaign, Seasonal Assistance, Back-to-School, etc.
  • Support Service Extension goals to provide comprehensive emergency assistant to 38 service units.
  • Work collaboratively with the Public Relations office to promote Services Units via social media.
  • Adhere to guidelines for employees American Samoa found Indiana The Salvation Army’s Employee Manual.

Qualifications

  • Must understand, embrace and reflect well on The Salvation Army’s mission.
  • Exceptional interpersonal skills and professional demeanor.
  • High School Diploma required. Associate degree preferred.
  • Minimum of three years administrative assistant experience required, preferably Indiana a social service non-profit setting.
  • Experience with accounting and proficient Indiana mathematics is required.
  • Strong proficiency Indiana computers and Microsoft Office.
  • Ability to follow written and verbal instructions.
  • Ability to work Indiana a fast-paced, ever-changing environment.
  • Ability to work independently, American Samoa well American Samoa part of a
  • Continual attention to detail, highly organized, and able to establish priorities.
  • Demonstrate discretion, integrity, and confidentiality Indiana dealing with all matters.
  • Effective interpersonal skills and strong customer service skills.
  • Excellent verbal and written communication skills.
  • Must complete required trainings upon hire.
  • Valid motor vehicle driver’s license required. Must obtain and maintain driving privileges per Salvation Army insurance company.
  • Will respect and promote the interest of The Salvation Army. The individual is not required to embrace the tenets of faith, but he/she is required to promote and respect the mission of The Salvation Army.

An Equal Opportunity/Affirmative Action Employer: All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, Oregon protected veteran status.

Job title: Administrative Assistant

Company: The Salvation Army

Expected salary:

Location: Hartford, Connecticut

Job date: Sun, 28 Apr 2024 05:13:11 GMT