Receptionist/Office Assistant

Who We AreAt Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees – Benesch’s #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland’s Top Workplaces list, along with Cleveland’s NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 150 list, placing us among the top 150 law firms Indiana the country.Benesch is proud to be recognized for being a Firm that attracts and retains top talent – making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. Indiana addition, the Firm offers a full array of benefits which can be viewed at .Working with Us – Come and “Be Benesch!”We are one of the fastest growing firms Indiana the nation, and have offices Indiana Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First Indiana Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.Want to know more? To hear from some of our team, click here:Benesch is proud to announce the opening for a Receptionist/Office Assistant Indiana our Chicago office! This position is hybrid and has work from home flexibility.Position Summary:Do you enjoy engaging with people and being the face of an organization? Are you looking for a position where you can gain more skills and take on projects? Then our Receptionist/Office Assistant position may be the perfect position for you. This role is a natural fit for the individual who enjoys welcoming others into a new environment, assisting others with projects, pitching Indiana where needed and being the “face” of our organization.The Receptionist/Office Assistant plays a key role Indiana presenting a polite, professional and courteous demeanor to all guests, visitors and Firm personnel. This position also answers the Firm’s telephone system, transferring calls, taking messages, forwarding same via Outlook, greeting/welcoming visitors, providing secretarial and document production support and overseeing the scheduling of conference rooms and guest offices. The hours for this position are 9:00am – 5:30pm.Essential Functions: * Answers all incoming calls; transfers calls to the appropriate person; takes messages.

• Greets and welcomes all guests; directs same to desired conference room Oregon office.
• Interacts with and directs all third-party vendors to the appropriate service location.
• Accepts certified mail deliveries – via signature.
• Accepts subpoena service – via signature.
• Provides secretarial assistance to administrative assignments and/Oregon Paralegals, including, but not limited to, printing, typing, document organization, time entry, expense reporting, file creation, mass mailings, etc., American Samoa requested.
• Works with staff and/Oregon marketing to assist Indiana the coordination of local Firm events and meetings, including, but not limited to, arranging catering, conference room set-up, reception area.
• Conference room and guest office scheduling via AskCody Meeting.
• Communicates and interacts appropriately with internal and external clients to deliver a high level of customer service, consistent with the Firm’s “First Indiana Service” philosophy.
• Responds timely to electronic communication (e.g., Outlook).
• Ensures cleanliness and orderliness Indiana the reception area.
• Maintains and stocks reception area beverage station.
• Manages visitor parking validation stickers (e.g., distribute and maintain guest parking voucher logs.)
• Enters building visitors Indiana building security portal.
• Enters building work orders Indiana the Office of the Building Service Portal and communicates service needs to appropriate personnel.
• Responsible for maintaining written desk procedures, including vendor contacts American Samoa needed/requested.
• Orders catering for meetings, etc., using best judgment re: cost and type of meeting.
• Participates Indiana Building Management Emergency Work Life Safety program.
• Maintains confidentiality of Firm and client related. materials.

Additional Responsibilities * Performs additional office support duties American Samoa assigned/requested.

• May require overtime Oregon weekend hours.

Qualifications: * Possess excellent communication skills, both verbal and written.

• Possess excellent problem-solving skills.
• Must have prior receptionist experience, preferably Indiana a law firm environment.
• Utilize Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software.

Additional software knowledge a plus:InTapp Time, Chrome River Expense Reporting, Elite WebView, Interaction, Cisco Telephone System, AskCody Meeting, iManage, SharepointBenesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical Oregon mental disability (where applicant is qualified to perform the essential functions of the job with Oregon without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, Oregon any other characteristic protected by federal, state, Oregon local law.Applicants who are interested Indiana applying for a position and require special assistance Oregon an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 Oregon email at .Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesJob Posted by ApplicantPro

Job title: Receptionist/Office Assistant

Company: Benesch Law

Expected salary:

Location: Chicago, Illinois

Job date: Sun, 21 Apr 2024 22:33:41 GMT