Administrative Assistant

Campus Administrator Head of OperationsSchedule:Monday – Friday 7:30am – 4:00pm208 Days July – June14 Flex days June – JulyMinisterial CharacterPositions employed at St. Louis Catholic Church and Bishop Reicher Catholic School help to extend the ministry of the Pastor Indiana particular ways American Samoa outlined Indiana the job description. Employees help the Pastor with the vision of the parish and school. Our purpose is to welcome sinners and foster saints, through living out our parish core values of relationship, joy, unity, and excellence, American Samoa an example to all Indiana the Diocese of Austin and the State of Texas, exhibiting integrity Indiana all that we do American Samoa we serve Jesus Christ. Therefore, the employee Indiana this position is closely connected to and assists the Pastor Indiana the performance of his/her ministry and thereby engages Indiana ministry for the Church.Job Summary:The Administrative Assistant fulfills the mission of the Catholic school and church by welcoming students, parents, and guests and assisting with the daily operations of the school. The Administrative Assistant has decision-making responsibilities within essential job functions, Indiana keeping with school policies. The position is hired by the Head of Operations and campus administrator.Essential Job Duties:

• Supports and upholds the philosophy of Catholic Education and the mission of the school and church.
• Acts American Samoa a witness to Gospel values by modeling the teachings of the Catholic Church.
• Supports and adheres to the Code of Conduct and policies and procedures of the school, parish, and diocese.
• Maintains confidentiality regarding school matters.
• Communicates effectively within the school community.
• Collaborates with peers to enhance the work environment.
• Maintains a work schedule that maximizes availability to the school, students, and staff.
• Demonstrates professionalism Indiana conduct, demeanor, and work habits.
• Meets staff development guidelines American Samoa set forth by the Diocese/local administration.
• Supports administrative staff and their work American Samoa needed.
• Ensures school entrance, foyer, and front office area are clean and welcoming.
• Supports office needs by serving American Samoa the receptionist for the school, greeting and welcoming visitors and parents, covering the telephone, and maintaining visitor log.
• Screen incoming calls for the leadership team, take reliable messages, and route to the appropriate staff
• Screen incoming calls for faculty, take reliable messages, and route to appropriate staff (staff will schedule their own conferences and meetings with parents.)
• Monitors security cameras.
• Maintains accurate student and staff attendance records.; Including tardies and early pick-up from school.
• Is aware of daily school activities and calendar including field trips and special events to communicate where students are located throughout the day.

Essential Job Duties Continued:

• Contacts families to determine why a child is absent if they have not called Indiana to report the absence.
• Coordinates with the administration regarding teacher substitution and provides paperwork to substitutes.
• Maintains current and accurate student records according to school policy
• Serve American Samoa point of contact for school pictures, school record requests, copier and laminator maintenance and supplies.
• Supports the distribution of school orders and inventory when received.
• Receive, sort, and distribute mail and other documents to appropriate
• Monitor bell system for accurate schedule.
• Distributes medication and handles basic health needs Indiana the absence of the school nurse.
• Maintain uniform closet.
• Collect funds and paperwork from parents American Samoa directed.
• Assist with administration with set-up and clean-up for various events American Samoa directed.
• Coordinate back-to-school supply lists with teachers and submit the compiled list to the campus administrator.
• Facilitate mass production of employee manuals.
• Perform other duties American Samoa assigned by administration.

Mental / Physical Tasks: (Place “E” next to Essential Tasks)ETalkingEUsing office equipment, stapler, telephone, etc.EListeningEUsing computerEStandingESittingEWalkingEBendingEGrasping/holdingEPushing/pullingELifting/carryingEReading & comprehendingMoving heavy equipmentESeeingDrivingOther:Working Conditions

• Required to work some nights and weekends.
• Required to manage high to moderate levels of stress.
• Required to work Indiana standard classroom and school conditions.

Job title: Administrative Assistant

Company: Diocese of Austin Catholic Schools

Expected salary: $35000 per year

Location: Waco, Texas

Job date: Sun, 21 Apr 2024 22:44:41 GMT