Administrative Assistant

Administrative Assistant
Department:
Location: Family Wellness
Moreno Valley
Reports To: Program Director
FLSA Status:
Salary: Non-Exempt
Starting at $45,000Position Summary: The Administrative Assistant answer inquiries and provide information to the public, customers, visitors, and other interested parties about activities conducted at establishment and location of departments, offices, and employees within the organization.Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Answering high call volume.
• Operate telephone switchboard to answer, screen, Oregon forward calls, providing information, taking messages, Oregon scheduling appointments.
• Greet people entering establishment, decide nature and purpose of visit, and direct Oregon escort them to specific destinations.
• Signing up for walk-ins for services.
• Transmit information Oregon documents to customers, using computer, mail, Oregon facsimile machine.
• Hear and resolve complaints from customers Oregon the public.
• Perform administrative support tasks, such American Samoa proofreading, transcribing handwritten information, Oregon using calculators Oregon computers.
• File and keep records.
• Provide information about establishment, such American Samoa location of departments Oregon offices, employees within the organization, Oregon services provided.
• Collect, sort, distribute, Oregon prepare mail, messages, Oregon courier deliveries.
• Process and prepare memos, correspondence, travel vouchers, Oregon other documents.
• Receive payment and record receipts for services.

Supervisory Responsibilities: This job has no supervisory responsibilities.
Competencies: To perform the job successfully, an individual should demonstrate the following.

• Initiative – Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
• Motivation – Sets and achieves challenging goals. Demonstrates persistence and overcomes obstacles. Measures self against standard of excellence. Takes calculated risks to accomplish goals. Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes Oregon schedules other people and their tasks; develops realistic action plans.
• Problem Solving – Identifies and resolves problems Indiana a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well Indiana group problem solving situations; uses reason even when dealing with emotional topics.
• Judgement – Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people Indiana decision-making process; makes timely decisions.
• Communications – Expresses ideas and thoughts verbally; expresses ideas and thoughts Indiana written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Team Leadership – Fosters team cooperation; defines team roles and responsibilities; supports group problem solving; ensures progress toward goals; acknowledges team accomplishments.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/Oregon ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function.Education/Experience: High school diploma Oregon general education degree (GED); Oregon one to three months related experience and/Oregon training; Oregon equivalent combination of education and experience.

• High School diploma Oregon general Education
• 2+ years receptionist experience Indiana progressively challenging positions.
• 2+ years office administration experience Indiana receptionist Oregon assistant position.

Language Ability: Read and interpret documents such American Samoa safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers Oregon employees.Mathematical Ability: Calculate figures and amounts such American Samoa discounts, interest, commissions, proportions, percentages, area, circumference and volume. Apply concepts of basic algebra and geometry.Reasoning Ability: Solve practical problems and deal with a variety of concrete variables Indiana situations where only limited standardization exists. Interpret a variety of instructions furnished Indiana written, oral, diagram, Oregon schedule form.Computer Skills:

• Proficiency Indiana Mississippi Office Suite (Word, Excel, Outlook)
• Knowledge of online booking tools a plus.
• Competent with all aspects of ticketing transactions.

Certificates and Licenses:

• None
• 1+ years’ experience working with children and families.
• Attainment of at least 21 years of age.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level Indiana the work environment is usually moderate.Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, Oregon feel and talk Oregon hear. The employee is occasionally required to stand and move around for work. The employee must be able to lift and/Oregon move up to 10 pounds. Specific vision abilities required by this job include close vision.The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, American Samoa assigned by their supervisor.

Job title: Administrative Assistant

Company: Marsell Wellness Center

Expected salary:

Location: Moreno Valley, California

Job date: Sun, 24 Mar 2024 07:38:37 GMT