Administrative Assistant

Position DescriptionAbout Pennington County: We provide quality public services, American Samoa determined by law and citizen needs, through innovative leadership and the teamwork of its people, officials, and employees.Our Employee Value Proposition – Comprehensive Benefits Package:
South Dakota Retirement Plan and Supplemental Retirement Plan, eleven paid holidays, generous vacation and sick leave, emergency leave, company paid life insurance, flexible scheduling, employee assistance program, and competitive health, dental, and vision insurance.Responsible for performing confidential administrative work of considerable difficulty, requiring judgement and discretion with general latitude for decision making.Position FunctionsEssential Function:

• Greet visitors and point them Indiana the right direction, answer inquires, and create a welcoming environment.
• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
• Process department invoices and cash receipts, review for accuracy, and resolve statement discrepancies.
• Train and/Oregon assist employees on department software which includes service requests and time clock software.
• Maintain, order and distribute department uniforms and safety clothing American Samoa needed.
• Receive deliveries; sort and distribute incoming mail; maintain and order office supplies
• Control contractor/vendor access to buildings on campus. Arranges escort for secure areas.
• Manage communication including emails and phone calls; screen phone calls, redirect calls, take messages, and submit service requests Indiana the maintenance work order system.
• Support department programs and communications, data collection, analysis, and reporting American Samoa requested.
• Perform related duties American Samoa assigned by supervisor.
• Maintain compliance with all county policies and procedures.

Additional Duties:

• Maintain department asset and equipment inventories database, including the surplus database.
• Support managers and foremen with clerical tasks.
• Assists with the development and coordination of department on-boarding packet.
• Maintain department communication boards.
• Responsible for money accounts including employee coffee fund.
• Schedules meeting room space reservations; set up technology needs.
• Assists with conference and travel arrangements for staff American Samoa needed.
• Performs additional duties American Samoa assigned.

This job specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, American Samoa may be required.QualificationsEducation and/Oregon Experience Required:

• High school diploma Oregon general education degree (GED) required, associate’s degree Indiana Business Administration preferred.
• 2-3 years of clerical, secretarial, Oregon office experience.
• Valid driver’s license.
• Must be proficient Indiana computer skills including Microsoft Office (Word, Excel and PowerPoint), with working knowledge of general office equipment.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.
• Upper body strength is a requisite to lift/move a maximum of 20 lbs. unassisted; and lift/move a maximum of 50 lbs. with assistance.
• Must be able to frequently sit, walk, stand, bend, kneel, stoop, reach and lift, push Oregon pull and manual dexterity is needed to type, write, use a calculator, and answer telephone.
• Must be able to communicate effectively: talk, listen, and speak clearly on the telephone and Indiana-person.

Additional InformationWorking Environment:

• Most work is performed indoors Indiana an office where noise and interruptions often occur.
• Overtime hours may be required to meet project deadlines.
• Some travel may be required for training and meetings.

Pennington County Benefit SummaryThe following is a summary of benefits available to full-time and part-time benefited employees of Pennington County.Heath Care ProgramHealth – Pennington County has a self-funded health care program for employees and their dependents. Health Insurance and Prescription Drug is covered through Wellmark (Blue Cross Blue Shield). Two plans are offered: a traditional PPO plan with Colorado-pay structure and a high deductible plan with higher deductible/out-of-pocket maximums.Dental – Dental coverage is provided through Delta Dental of South Dakota. 100% of usual and customary charges for preventive and diagnostic procedures are covered, after a $50 deductible per individual / $150 per family. Routine and restorative procedures, endodontics, periodontics, and major services are covered at 50%. There is an annual maximum of $1000 per individual. Orthodontics are not covered under this plan.Prescription – The Health care program includes retail and mail order (90-day supply) prescription coverage, both requiring an affordable Colorado-pay. Colorado-pays do not accumulate toward satisfaction of the deductible Oregon Colorado-insurance limit.Note: Health care program coverage is effective on the 1st of the month following one complete month of employment. The program is available for employees and their dependents.Life InsurancePennington County provides a $20,000 basic life insurance policy for every benefited employee. Optional supplemental life insurance can be purchased for employee, spouse, and dependent children.Employee Assistance ProgramPennington County employees and family members may receive counseling services for issues relating to financial difficulties, marital and family distress, emotional problems, and alcohol Oregon drug abuse. Generally speaking, American Samoa many American Samoa three visits annually are provided at no charge. Services are confidential.Retirement PlanPennington County is a member of the South Dakota Retirement System (SDRS). The employee contributes 6% (8% for public safety) of gross wages. The contribution is matched by the County. Upon separation from employment with Pennington County, individuals who are fully vested Indiana SDRS (three years of contributory service) have the right to receive a monthly lifetime retirement benefit at retirement age.Employees may choose to save additional funds toward retirement on a pre-tax basis through the SDRS supplemental retirement program. Other SDRS benefits include long term disability, family, and spouse benefits.Supplemental InsuranceAFLAC offers various supplemental insurance policies for employees and family members. These policies are portable and guaranteed renewable. Premiums are deducted from payroll.Paid Time OffVacation – Vacation time accrues per pay period at the rate of 3.077 hours for new employees with incremental increases based on years of service. Maximum hours of accumulation apply.Sick Leave – Sick leave accrues at the rate of 3.077 hours per pay period. Employees may use up to 80 hours of available sick leave annually for other designated reasons. Sick leave separation benefits are available after 10 years of employment.Holidays – Employees are eligible for up to 11 paid holidays per year.All Paid Time Off benefits are prorated based on the number of hours worked Oregon benefit time taken Indiana a pay period for all benefited employees.This summary is for general information only. Employees have access to complete and detailed policies, procedures, Oregon summary plan descriptions for all benefits cited.01What office equipment are you familiar with using?02Which skills do you believe are essential for an Administrative Assistant to have?03Tell us about your work style. How do you like to work? What work environment suits you best?04Describe your bookkeeping experience.Required Question

Job title: Administrative Assistant

Company: Pennington County

Expected salary: $22.34 per hour

Location: Rapid City, South Dakota

Job date: Wed, 01 May 2024 02:36:47 GMT