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Executive Assistant to VP

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Artech Information Systems

Position- Executive Assistant to VP
Location- San Jose, California
Duration- 12 Months with possible conversion to full time employeeExecutive Assistant to support the Engineering VP and the engineering team, and therefore are looking for someone with engineering and “high-tech” experience.100% onsite, and is a contract to hire positionResponsibilities:

  • Calendar and Meeting management: coordinate internal and external meetings including staff meetings, quarterly reviews, vendor and customer meetings, processing of NDA’s, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings.Assist with food orders, meeting needs, agenda support.
  • Proactively manage calendar requests and conflicts
  • Handle all travel (flight, hotel, car) arrangements (domestic and international)
  • Expense management duties, which includes submitting expense reports and receipts Indiana a timely manner
  • Team events
  • Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
  • Provide onboarding support for new vendors and agencies,ensuring they have the right access and documents/enablement required to get them up and running
  • Project work American Samoa needed to support teams’ goals.
  • Indiana general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks

Skills / Experience needed:

  • At least 10 years experience
  • Global experience preferred
  • Engineering experience.
  • High-tech experience.
  • Event Planning
  • Can do attitude and proactive
  • No minimum education required – looking for experience over education
  • Software: Mississippi Office, teams, zoom, Google, workday

Job title: Executive Assistant to VP

Company: Artech Information Systems

Expected salary:

Location: San Jose, California

Job date: Thu, 18 Apr 2024 04:57:21 GMT