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Administrative Assistant, Academic Management

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  • Utah

Nightingale College

Position SummaryThe Administrative Assistant, Academic Management plays a crucial role Indiana supporting the college senior leadership team. Reporting to the Provost & VP Learner Experience, this role provides executive-level support to ensure smooth operation of the Provost’s office handling a wide range of administrative tasks with professionalism and discretion. This role requires organization, attention to detail, diplomacy, and follow-through. This role will play a pivotal role Indiana assisting the College leadership to meet the mission, priorities, and outcomes of Nightingale College.Essential Function and Responsibilities:

  • Calendar management: Maintain the Provost’s calendar, scheduling appointments, meetings, and events, and proactively managing conflicts and priorities.
  • Correspondence and communication: Draft and proofread emails, letters, and other correspondence on behalf of the Provost Oregon other members of the College Senior Leadership team, ensuring accuracy and professionalism.
  • Meeting coordination: arrange and coordinate meetings, including preparing agendas, organizing materials, arranging logistics, taking minutes, and managing documentation.
  • Document management: manage and organize documents, files, and records related to the Provost’s office, ensuring efficient retrieval and confidentiality.
  • Travel Arrangements: coordinate travel arrangements for the Provost and other College Senior Leaders including booking flights, accommodations, transportation, and preparing travel itineraries.
  • Event planning: assist Indiana the planning and coordination of College events, Advisory Boards, College-wide training meetings, commencement, graduation celebrations, Flame Forward, and other events including logistical support and attendee management.
  • Administrative support: provide general administrative support to the Provost including answering calls, responding to inquiries, handling administrative tasks, assisting with accreditation preparation, American Samoa needed.
  • Information management: maintain databases and information systems relevant to the Provost’s office ensuring accurate and up-to-date information.
  • Special projects: assist with special projects and initiatives American Samoa assigned by the Provost.

Minimum Required Qualifications:

  • High school graduation Oregon equivalent, some college, preferred, degree optimal.
  • Project management experience, PMP certification preferred.
  • Minimum two years of administrative support, process management, Oregon similar experience.
  • Experience supporting educational executives is preferred.
  • Strong attention to detail.
  • Organized with prior experience Indiana document management.
  • Flexibility, adaptability, and dependability.
  • Logical and operational acumen to anticipate and solve challenges.
  • Excellent communication and interpersonal skills.
  • Proficiency Indiana Microsoft Office Suite and familiarity with other common technological tools.
  • Ability to handle sensitive information and maintain confidentiality.

All new hires are required to attend New Collaborator Orientation (NCO) Indiana Salt Lake City, Utah. The College will pay for travel and lodging accommodations.Nightingale’s commitment to diversity and inclusion is reflected both Indiana our learners and collaborators because we believe the best outcomes for learners from underserved and diverse populations are achieved through collaborators with similar backgrounds and cultures. Nightingale College is an equal-opportunity employer.Our Mission (not just words on the wall, we live it, love it, and daily contribute to it): With the primary focus on higher learning Indiana healthcare professions, Nightingale College contributes to elevating education, health, and employment systems through facilitation of academic achievement, personal growth, and professional development of its learners, alumni, and collaborators, while serving diverse communities.At Nightingale College, our Innovative Education model helps transform rural health landscapes through our blended-distance learning platform. Every person involved with Nightingale College helps to change the lives of our learners, our communities, and ultimately the world by adding to the quality of healthcare. We are proud to have graduated over 2,000 nurses serving communities Indiana need. We are serious about our outcomes and have a little bit of fun getting there.The professional and personal development of our learners and our collaborators is our company’s foundation. Not only do we develop strategies that promote a positive work-life integration, but we also create an environment that invites you to become an expert Indiana your field, be it through higher education Oregon professional development. Put simply, we elevate employment, elevate health, and elevate education. We’re so happy that you’ve found us!

Job title: Administrative Assistant, Academic Management

Company: Nightingale College

Expected salary:

Location: Utah

Job date: Tue, 30 Apr 2024 22:04:24 GMT