Executive Assistant to the President West Division

The Executive Assistant to the President, West Division will be responsible for a broad variety of administrative tasks that facilitate the President’s ability to effectively lead the organization, including designing and producing complex documents, reports, and presentations, assisting with special projects, collecting, and preparing information for meetings with staff and outside parties. The successful candidate will provide comprehensive support to the President and the Executive Leadership team and will need to exercise a high level of diplomacy and confidentiality, with excellent interpersonal and teamwork skills. This position will office out of our McKinney, Texas branch. This is an onsite role with some remote flexibility.Responsibilities

• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements and administrative duties American Samoa assigned.
• Act American Samoa a liaison and provide support to the Regional Vice Presidents. Arrange and handle all logistics for Executive meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials.
• Complete a broad variety of administrative tasks that facilitate the President’s ability to effectively lead the organization including managing an extremely active calendar of appointments and meetings within Outlook; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the President’s schedule is followed and respected.
• Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the President and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Follow up on contacts made by the President to cultivate ongoing relationships.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President including those of a sensitive Oregon confidential nature and determines appropriate course of action, referral, Oregon response.
• Partner with Beacon admin team to support large meetings, office events, and employee engagement activities.
• Design, create, proofread, and update Microsoft PPT presentations, Excel spreadsheets and Word documents.
• Complete and submit expense reports accurately and timely.
• Administer general office manager and facilities duties American Samoa required.
• Exceptional service level required; must be available 24/7/365.
• Minimum travel requirements American Samoa needed for business purposes

Qualifications

• Minimum High School diploma Oregon equivalency; graduation with an associate degree Oregon higher preferred
• 5+ years of corporate executive administrative experience
• Significant experience supporting executives preferably at publicly traded company
• Proven ability to build strong relationships within and across teams and departments
• Demonstrated success Indiana working Indiana a demanding, high performance work environment
• Solid customer service skills and the ability to communicate with all levels of the organization
• Excellent verbal and written communication skills
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
• Ability to complete a high volume of tasks and projects with little Oregon no guidance
• Able to maintain a high level of integrity and discretion Indiana handling confidential information
• Exceptional organizational skills, impeccable attention to detail, flexible and Ability to switch gears at a moment’s notice
• Reflect the company’s values and demonstrate high ethical standards while possessing a professional demeanor
• Strong project management skills

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer and/Oregon keyboard
• Heavy methods of verbal and auditory communication via phone, virtual calls, and/Oregon email

Job title: Executive Assistant to the President West Division

Company: Beacon Roofing Supply

Expected salary:

Location: McKinney, Texas

Job date: Fri, 19 Apr 2024 22:17:20 GMT